REGISTERED CHARITY NUMBER : 1032463
ST JOHN'S PLAYGROUP (BILTON)
FINANCIAL STATEMENTS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2020
St John's Playgroup (Bilton) Contents of the Accounts For The Year Ended 31 August 2020
Contents
| Contents | |
|---|---|
| Page | |
| Charity Details | 1 |
| Approval | 2 |
| Accountant's Report | 3 |
| Profit and Loss Account | 4—5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 |
St John's Playgroup (Bilton) Business Details For The Year Ended 31 August 2020
Registered Charity Number 1032463 Address 48 Unity Grove Harrogate HG1 3AQ Trustees Rebecca Manley Helen Proudfoot David Ashton Joanna Deaton Victoria Nichols Emily Spurr
Page 1
St John's Playgroup (Bilton) Trustees Report For The Year Ended 31 August 2020
St. John’s Playgroup Committee - Annual Report
The committee is required to issue this report to parents. Its purpose is to let parents know how the committee has carried out its duties between September 2019 and August 2020. It is not concerned with the day to day running of the playgroup, except in so far as the committee have responsibilities towards such issues. Nor is the meeting a place at which questions about individual children or staff may be raised.
Statement on Admittance
We welcome children from all ethnic backgrounds. We are also equipped to welcome children with special educational needs or disabilities.
Trustees’ responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, for that period. In preparing the financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
● state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in
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business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
By order of the board of trustees
............................................................ St Johns Playgroup 25[th] March 2021
Summary of the work of the committee since the last annual meeting
We currently have a small committee and some changes have been made, we now have Dave Ashton as our chairperson and our other members are, Helen Proudfoot, Becky Manley, Emily Spurr, Joanna Deaton, and Vicki Nichols.
We have not made any changes to our opening times or days this past year but have had a pricing restructure. All children who do not receive government funding for childcare, or who access hours over their funded entitlement are now charged at a rate of £6 per hour. All funded children are charged £1 per session, and this covers snack and consumables costs.
Numbers of children for the year were good. We had 17 pre-school children and 39 playgroup children on the register altogether.
Our 2019/2020 year was a strange one at playgroup.
Christmas as usual was a busy time at playgroup and 2019 was no exception, in the last weeks of term we held the children’s nativity concert and Christmas party. Thanks to the staff’s hard work, the concert was enjoyed by everyone and the fund-raising activities (raffle, cake stall, Tombola etc) were very successful. The children also enjoyed their Christmas party: the party entertainer did a fantastic job in entertaining all the children, after which Santa popped in for a visit and to give out presents. In December we went to the pantomime which the children thoroughly enjoyed.
In March playgroup was forced to close for a short time as the country went into lockdown due to Covid-19.
We were closed for the first half term of the summer, and we reopened on reduced numbers in June.
Due to the pandemic, we were forced to change our end of year plans and could not hold the usual party or performance that we normally hold.
We help a small party for the 12 children who were attending preschool at the time and wed made a video to say goodbye to our leavers who we were not able to see in person.
We were very lucky this past year to have accepted for the CO-OP local community fund which raised the fantastic amount of £8665 for Playgroup. We have spent the money on lots of fantastic new resources for playgroup and we have developed the outdoor area for the children.
Our fundraising was lower this year, mainly due to the pandemic, but we still managed to raise a fantastic £988.
St John's Playgroup (Bilton) Independent Examiners Report For The Year Ended 31 August 2020
I report on the accounts which are set out on pages 4 to 7
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2020.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
............................................................ Robin Stride FMAAT R Stride & Co LLP The Old Coach House Rear of Eastville Terrace, Ripon Road Harrogate North Yorkshire HG1 3HJ
25[th] March 2021
Page 3
St John's Playgroup (Bilton) Profit and Loss Account For The Year Ended 31 August 2020
| Turnover Fees & NYCC Funding Fundraising events Milk returns & Webb Ivory NVQ Student Fees Cost of Sales Milk and Snacks Books and Equipment Trips, Pantomime and Photographs (net) GROSS PROFIT Other Operating Income Grants and subsidies received Other Income Bank interest receivable Expenditure Wages and salaries Employers pensions Rent Cleaning Repairs, renewals and maintenance Insurance Printing, postage and stationery Courses and uniforms Party and Leaving presents Telephone and Mobile CRB checks Accountancy fees Professional fees Subscriptions |
2020 £ £ 95,319 988 213 - 96,520 1,282 5,812 573 7,667 88,853 8,665 8,665 97,518 113 97,631 73,880 272 9,616 579 481 509 66 1,289 159 856 170 450 354 75 |
2019 £ £ 79,147 2,301 147 500 82,095 1,556 4,951 841 7,348 74,747 - - 74,747 154 74,901 70,913 - 9,957 523 1,932 552 272 555 300 719 133 708 - - ...CONTINUED |
2019 £ £ 79,147 2,301 147 500 82,095 1,556 4,951 841 7,348 74,747 - - 74,747 154 74,901 70,913 - 9,957 523 1,932 552 272 555 300 719 133 708 - - ...CONTINUED |
|---|---|---|---|
| 82,095 7,348 |
|||
| 8,665 | - | ||
| 74,747 - |
|||
| 73,880 272 9,616 579 481 509 66 1,289 159 856 170 450 354 75 |
70,913 - 9,957 523 1,932 552 272 555 300 719 133 708 - - |
||
| 74,747 | |||
| 154 | |||
| 74,901 | |||
...CONTINUED |
Page 4
St John's Playgroup (Bilton) Profit and Loss Account (continued) For The Year Ended 31 August 2020
| Xmas Party Entertaining and Shows Sundry expenses Depreciation Depreciation NET PROFIT |
490 243 165 |
89,654 7,977 1,327 6,650 |
512 120 84 |
87,280 |
|---|---|---|---|---|
| 1,327 | 1,049 | |||
| (12,379) 1,049 |
||||
| (13,428) |
Page 5
St John's Playgroup (Bilton) Balance Sheet As at 31 August 2020
| Notes FIXED ASSETS Tangible Assets 2 CURRENT ASSETS Cash at bank and in hand CURRENT LIABILITIES Other Taxes and Social Security Pension Control NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS CAPITAL ACCOUNT Balance at 1 September 2019 Profit/(Loss) for the period/year Balance Carried Forward |
2020 £ £ 6,493 43,377 - 47 47 43,330 49,823 49,823 43,173 6,650 49,823 |
2020 £ £ 6,493 43,377 - 47 47 43,330 49,823 49,823 43,173 6,650 49,823 |
2019 £ £ 4,755 38,614 196 - 196 38,418 43,173 43,173 56,601 (13,428) 43,173 |
2019 £ £ 4,755 38,614 196 - 196 38,418 43,173 43,173 56,601 (13,428) 43,173 |
|---|---|---|---|---|
| - 47 |
196 - |
|||
| 47 | 196 |
|||
| 49,823 | 43,173 | |||
| 49,823 | 43,173 | |||
| 43,173 6,650 |
56,601 (13,428) |
|||
| 49,823 | 43,173 |
Page 6
St John's Playgroup (Bilton) Notes to the Accounts For The Year Ended 31 August 2020
1. Accounting Policy
These unaudited accounts have been completed in accordance with UK Generally Accepted Accounting Practice guidelines and provides sufficient and relevant information to enable completion of a tax return.
2. Tangible Assets
| 2. Tangible Assets | |||
|---|---|---|---|
| Cost As at 1 September 2019 Additions As at 31 August 2020 Depreciation As at 1 September 2019 Provided during the period As at 31 August 2020 Net Book Value As at 31 August 2020 As at 1 September 2019 |
Plant & Machinery £ 1,325 2,751 |
Fixtures & Fittings £ 4,988 314 |
Total £ 6,313 3,065 |
| 4,076 | 5,302 |
9,378 |
|
| 677 279 |
881 1,048 |
1,558 1,327 |
|
| 956 | 1,929 |
2,885 |
|
| 3,120 | 3,373 |
6,493 |
|
| 648 | 4,107 |
4,755 |
Page 7