Charity number: 1032433
Charity Name: Friends of Hillside Avenue School
Trustees’ Annual Report for the period
1 August 2024 – 31[st] July 2025
Friends of Hillside Avenue School
Charity Information
Named Trustees during reporting period:
James Hume – Chair
Victoria Macleod – Treasurer
Judith Davison
Alexandra Goodson
Carrie Twinn
Elizabeth Lee Erin Bundey Robert Elvin
Sara Richards from October 2024
Rebecca Baister from March 2025 Susan Buttifant to October 2024
Registered Address:
Hillside Avenue Primary School
Hillside Avenue
Norwich
NR7 0QQ
Charity Number:
1032433
Purpose of the charity:
The objects of the Association are to advance the education of the pupils of the School by:
-
Providing and assisting in the provision of facilities for education at the School and as an ancillary thereto and in furtherance of this object the Association may engage in activities which support the School and advance the education of the pupils attending it.
-
Developing effective relationships between the staff, parents and others associated with the school
Main activities:
The charity has engaged in various fundraising activities during the year, including but not limited to:
-
The annual Christmas and Summer fetes
-
Running a second-hand uniform shop for the school community
-
Organising and distributing branded school uniform (to December 2024)
-
Scarecrow Trail through the local community – organised by parents of the school to support the Friends of Hillside.
-
Running a Bingo Night
-
Organising school photographs and receiving commissions
-
Organising two school discos
-
Running a Mother’s day and Father’s day shop
As always, whilst the overriding aim is to generate funds that can ultimately be donated to the school, the charity strives to combine fundraising activities with fun wherever possible, to enrich both the children’s and parents experience at school.
Financial Review:
Financial donations to School
The charity has had another successful year fundraising, allowing us make a number of donations to Hillside Avenue Primary and Nursery School. The table below summarises these donations, highlighting a total donation to the school of £27.4k in 24/25, compared to £13.9k in 23/24.
The charity had generated a relatively large cash balance over the last couple of years, and had been working with the school to identify a number of projects where these funds could be best directed. A number of these larger projects took place during 24/25, which the Friends were delighted to offer donations towards.
| Nursery Playground equipment | £ 5,129.00 |
|---|---|
| Sensory Room Donation | £ 5,000.00 |
| Reception playground equipment | £ 5,000.00 |
| Contribution to school trips | £ 3,775.00 |
| Contribution to library refresh | £ 3,138.21 |
| Contribution to school club transport | £ 1,025.00 |
| Cooking in classes | £ 572.24 |
| Basketball club | £ 646.90 |
| Ducklings – Reception | £ 530.00 |
| Christmas Parties for classes | £ 400.00 |
| Science Week for all classes | £ 400.00 |
| Science Assembly for whole school | £ 360.00 |
| Reception Yoto equipment | £ 321.88 |
| Easter Eggs for school | £ 226.85 |
| Electronics /Headphones (Y3) | £ 161.91 |
| Donation of flowers to school | £ 157.50 |
| Music Rights for performances | £ 130.00 |
| Owl Pellets experience | £ 120.00 |
| Y6 Reward Badges | £ 69.84 |
| Y4 Sleepover | £ 67.69 |
| Class storage equipment | £ 55.53 |
| Y4 Roman Day | £ 52.00 |
| Magnetic Tiles | £ 51.98 |
| Teacher Cakes | £ 23.00 |
| Santa in school | £ 20.00 |
| Ice Lollies Y6 (SATS) | £ 15.50 |
| SATS breakfast | £ 11.69 |
| Total |
£ 27,461.72 |
As at 31[st] July 2025 the charity held £15.4k in the bank, starting the year with £27.2k in the bank. This reduction in cash of £11.8k is attributable to the large donations to the school, offset by net income from fundraising activity, less the Friends general overheads and asset purchases.
Approximately £7.5k of the July 25 bank balance is being held to fund regular annual contributions to the school such as contributions to school trips. A further £1.6k of the funds generated from the scarecrow fundraiser are also being held for investment in a specific project. During 25-26 we will be working with the school to identify areas where the residual funds and newly raised funds can be best directed, as well as supporting the school in a range of smaller size projects.
Our job as a charity is to put the funds to work for the purposes that they were raised – in line with our charitable objects. All donations from the charity to the school are approved via Committee meetings, after discussion about current funding needs informed by the school, and with input from parents.
Use of Ring-Fenced Funds
Funds raised by the scarecrow trail in May 25 totalling £1.6k are to be utilised on a project that is in the process of being agreed between the scarecrow sub-committee and the school. These funds are consequently being treated as ring-fenced for a specific purpose.
Fundraising
The 24-25 accounts show that fundraising activities during the year have made a large profit, generating £25.6k in receipts and costing £7.8k in payments. Overall, when uniform stock adjustments are factored in (utilisation of £3.6k of uniform stock brought in prior years), this has resulted in total net income of £14.3k. This represents an increase of £0.2k from the prior year.
The graph below shows the relative contributions from the different fundraising activities, highlighting that a large proportion of our net income continues to come from the Summer Fete, ‘Hillfest’ and Christmas Fayre. Other notable sources of fundraising income for 24-25 were from the Scarecrow trail and School Discos.
==> picture [382 x 246] intentionally omitted <==
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Net Income generated from fundraising activities 24-25
New Uniform
Board Game Club
Bank Interest
Mothers Day / Tea Towels
Other Income
Fathers Day
End Term playground sales
Christmas Cards
Lottery
Second Hand Uniform
Bingo Night
Photographs
School Discos
Scarecrows
Christmas Fayre
Summer Fete
-500 - 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 5,000
Net Income
Fundraising Activity
----- End of picture text -----
School photograph commission generated £1.1k of funds in 24/25. Whilst this continues to be a large contributor to the total annual fundraised amount, it has dropped by £0.7k compared to the prior 2 years. The reduction is linked to changing purchasing patterns of school photographs, and different packages on offer for parents.
The second-hand uniform shop continues to be an important fundraising stream as well as a great service to parents. Income has steadily increased over the last 4 years from £326 in 21/22 to £807 in 24/25. We are extremely grateful to everyone that contributes pre-loved clothing as well as those that continue to support the shop. We hope to build on the momentum during 25/26.
During the year the process for ordering and purchasing new uniform passed across to the school to administer. This means from January 2025 onwards, the Friends of Hillside will no longer be recognising income nor payments in relation to new uniform, nor will they be showing any closing stock in relation to new uniform. The figures in the accounts for 24-25 reflect the transactions up to the point of process change, including the transfer of remaining stock to the school.
Charity Costs
During the year the charity incurred some inevitable costs associated with the overall running of the organisation, including the annual ParentKind membership payment. Other running costs largely consisted of printing costs.
The biggest area of additional investment this year was around dismantling two old existing storage sheds and replacing them with one new shed, costing £1.8k in total. The previous sheds had passed a point of repair, and the damage was such that they were threatening the condition of stock and assets stored within them. The new shed is a fantastic investment, and also helps support the more regular running of the second-hand uniform shop. We anticipate this investment lasting a number of years, and are expecting general running costs to fall back to the usual low level from 25/26.
In total, the running costs and investment costs totalled £2.6k during 24/25.
In summary it has once again been a fantastic year. As with every year, we’d like to pass on a special thank-you to everyone who has donated their time volunteering, supported our events or donated financially. We couldn’t have the continued success without their support.
Friends of Hillside Avenue School
Receipts and Payments to 31st July 2025
| Receipts and Payments to 31st JulyJuly | 2025 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Net | Net | Net | ||||||||
| Net Incomefrom Functions | 2024/25 | 2024/25 | 2023/24 | 2022/23 | ||||||
| Amount | ||||||||||
| ChristmasFayre/Raffle | income | £ | 4421.26 | |||||||
| Expense | £ | 1,251.68 | £ | 3,169.58 | £ | 3,142.60 | £ | 3,266.55 | ||
| Photographs | income | € | 1,122.55 | |||||||
| Expense | £ | - | £ | 1,122.55 | £ | 1,847.55 | € | 1,815.88 | ||
| Christmas Cards | income | £ | 344.50 | |||||||
| Expense | £ | - | £ | 344.50 | £ | 318.25 | £ | 367.76 | ||
| School Disco | income | f | 1,916.59 | |||||||
| Expense | £ | 591.01 | £ | 1,325.58 | £ | 1,241.89 | £ | 522.82 | ||
| SummerFete/Raffle | income | £ | 6,707.28 | |||||||
| Expense | € | 2,404.78 | £ | 4,302.50 | £ | 2,334.74 | £ | 3,397.57 | ||
| Fathers Day | income | £ | 366.10 | |||||||
| Expense | £ | 118.08 | £ | 248.02 | £ | 203.99 | £ | 263.51 | ||
| MothersDay/Tea Towels | income | £ | 263.20 | |||||||
| Expense | £ | 206.36 | £ | 56.84 | £ | 737.72 | £ | 348,12 | ||
| PondCrowdfunding | income | £ | - | |||||||
| Expense | £ | - | £ | - | -£ | 119.99 | -£ | 1,405.85 | ||
| Lottery | income | £E | 605.50 | |||||||
| Expense | £ | - | €£ | 605.50 | £ | 817.00 | £ | 1,197.50 | ||
| SecondHand Uniforms | income | £ | 806.66 | |||||||
| Expense | £ | - | £ | 806.66 | £ | 77707 | €£ | 571.07 | ||
| EndTermplaygroundsales | Income | £ | 425,74 | |||||||
| Expense | £ | 156.69 | €£ | 269.05 | £ | 81.71 | £ | - | ||
| Scarecrows | Income | £ | 1,604.72 | |||||||
| Expense | £ | - | £ | 1,604.72 | £ | 944.56 | £ | - | ||
| Bingo | income | £ | 1,104.11 | |||||||
| Expense | £ | 261.86 | £ | $42.25 | £ | . | £ | 812.43 | ||
| Quiz/Race Night | Income | £ | - | |||||||
| Expense | £ | - | £ | - | £ | 474.13 | £ | 203.24 | ||
| Floatsfor events | Income | £ | = 2,450.00 | |||||||
| Expense | £ | 2,450.00 | £ | - | £ | - | £ | - | ||
| Hillfest T-shirts | income | £ | - | |||||||
| Stock Adjustment | £ | 418.50 | -£ | 418.50 | -£ | 35,39 | ||||
| New Uniform andLeaversHoodies | Opening Stock | £ | 3,469.40 | |||||||
| Purchases | £ | 2,392.44 | ||||||||
| income | £ | 5,640.81 | ||||||||
| Closing Stock | £ | - | -£ | 221.03 | £ | 816.46 | £ | 136.33 | ||
| Donations | £ | - | £ | 500.00 | £ | 1,000.00 | ||||
| Board Game Club | £ | 47.21 | £ | - | £ | - | ||||
| Bank Interest | £ | $3.22 | £ | - | 3 | - | ||||
| Other income | £ | 187.99 | £ | 89.82 | £ | 290.21 | ||||
| Total NetIncome | £ | 14,346.64 | £ | 14,1AM1 | £ | ERLIEON | g | |||
| . | ——_* |
Friends of Hillside Avenue School Receipts and Payments to 31st July 2025
| 2024/25 | 2023/24 | 2022/23 | |||||
|---|---|---|---|---|---|---|---|
| £ | £ | £ | |||||
| Total Netincomefrom Page 1 | 14,346.64 | 14,172.11 | 12,787.14 | ||||
| Less24/25Overheads | |||||||
| Printing/Laminating costs | 230.61 | ||||||
| Parentkind | 172.00 | ||||||
| Lottery Licence | 20.00 | ||||||
| Other | 109.98 | ||||||
| Less 24/25Equipmentpurchases | |||||||
| Newstorageshed | 1,860.00 | ||||||
| Event Entertainment Equipment (Fetes) | 116.58 | ||||||
| Drinks Tokens | 23.79 | ||||||
| laminator | 29.98 | ||||||
| BBQ utensils events | 12.50 | ||||||
| TotalOverheads/Purchases | 2,575.44 | 1,201.93 | 601.89 | ||||
| Less Provided for School | |||||||
| Nursery Playground equipment | 5,129.00 | ||||||
| SensoryRoom Donation | 5,000.00 | ||||||
| Reception playground equipment | 5,000.00 | ||||||
| Contribution to school trips | 3,775.00 | ||||||
| Contribution to library refresh | 3,138.21 | ||||||
| Contribution to school club transport | 1,025.00 | ||||||
| Cooking in classes | 572.24 | ||||||
| Basketball club | 646.90 | ||||||
| Ducklings - Reception | 530.00 | ||||||
| Christmas Parties for classes | 400.00 | ||||||
| Science Weekfor all classes | 400,00 | ||||||
| ScienceAssemblyforwholeschool | 360.00 | ||||||
| Reception Yoto equipment | 321.88 | ||||||
| Easter Eggsfor school | 226.85 | ||||||
| Electronics /Headphones(3) | 161.91 | ||||||
| Donation of flowers to school | 157.50 | ||||||
| Music Rights for performances | 130.00 | ||||||
| Owl Pellets experience | 120.00 | ||||||
| Y6 Reward Badges | 69.84 | ||||||
| ¥4 Sleepover | 67.69 | ||||||
| Class storageequipment | 55.53 | ||||||
| Y4 Roman Day | 52.00 | ||||||
| Magnetic Tiles | 51.98 | ||||||
| Teacher Cakes | 23.00 | ||||||
| Santa in school | 20.00 | ||||||
| Ice LolliesY6 (SATS) | 15.50 | ||||||
| SATS breakfast | 11.69 | ||||||
| Total DonationstoHillsideAvenue PrimarySchool | 27,461.72 | 13,955.85 | 4,419.46 | ||||
| Surplus/DeficittoGeneralFund | Fund | - | 15,690.52 | - | 985.67 | 7,765.79 | |
| GeneralFund | Balance istAugust | 31,066.63 | 32,052.30 | 24,286.51 | |||
| DeficitforYear | - | 15,690.52 | - | 985.67 | 7,765.79 | ||
| Balance 31stJuly | 15,376.11 | 31,066.63 | 32,052.30 | ||||
| Represented by:- | |||||||
| Uniform stock | - | 3,887.90 | 7,532.46 | ||||
| Cash -Currentbankaccount | 1,322.89 | 27,178.73 | 24,519.84 | ||||
| Cash -Savingsaccount -Generalfunds | 12,448.50 | - | |||||
| Cash -Savingsaccount -Ringfencedfunds | (scarecrow) | 1,604.72 | - | ||||
| Total | 15,376.11 | 31,066.63 | 32,052.30 |
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Total Net income from Page 1
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Notes to the accounts
-
Hillfest Tshirts - Purchases of t-shirts have been recognised in expenditure in 24/25. T-shirts will be utilised during 25/26.
-
At the end of the financial year, a small quantity of unsold stock is held. This will be fully utilised at fundraising events during 25/26 ona first in first out basis.
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The above receipts and payments account is in accordance with the Books of the Association
ase
Signed ANS r«lalrs
Independent Examiner
----- End of picture text -----
Friends of Hillside Avenue School
Receipts and Payments to 31st July 2025
| Receipts and Payments to 31st JulyJuly | 2025 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Net | Net | Net | ||||||||
| Net Incomefrom Functions | 2024/25 | 2024/25 | 2023/24 | 2022/23 | ||||||
| Amount | ||||||||||
| ChristmasFayre/Raffle | income | £ | 4421.26 | |||||||
| Expense | £ | 1,251.68 | £ | 3,169.58 | £ | 3,142.60 | £ | 3,266.55 | ||
| Photographs | income | € | 1,122.55 | |||||||
| Expense | £ | - | £ | 1,122.55 | £ | 1,847.55 | € | 1,815.88 | ||
| Christmas Cards | income | £ | 344.50 | |||||||
| Expense | £ | - | £ | 344.50 | £ | 318.25 | £ | 367.76 | ||
| School Disco | income | f | 1,916.59 | |||||||
| Expense | £ | 591.01 | £ | 1,325.58 | £ | 1,241.89 | £ | 522.82 | ||
| SummerFete/Raffle | income | £ | 6,707.28 | |||||||
| Expense | € | 2,404.78 | £ | 4,302.50 | £ | 2,334.74 | £ | 3,397.57 | ||
| Fathers Day | income | £ | 366.10 | |||||||
| Expense | £ | 118.08 | £ | 248.02 | £ | 203.99 | £ | 263.51 | ||
| MothersDay/Tea Towels | income | £ | 263.20 | |||||||
| Expense | £ | 206.36 | £ | 56.84 | £ | 737.72 | £ | 348,12 | ||
| PondCrowdfunding | income | £ | - | |||||||
| Expense | £ | - | £ | - | -£ | 119.99 | -£ | 1,405.85 | ||
| Lottery | income | £E | 605.50 | |||||||
| Expense | £ | - | €£ | 605.50 | £ | 817.00 | £ | 1,197.50 | ||
| SecondHand Uniforms | income | £ | 806.66 | |||||||
| Expense | £ | - | £ | 806.66 | £ | 77707 | €£ | 571.07 | ||
| EndTermplaygroundsales | Income | £ | 425,74 | |||||||
| Expense | £ | 156.69 | €£ | 269.05 | £ | 81.71 | £ | - | ||
| Scarecrows | Income | £ | 1,604.72 | |||||||
| Expense | £ | - | £ | 1,604.72 | £ | 944.56 | £ | - | ||
| Bingo | income | £ | 1,104.11 | |||||||
| Expense | £ | 261.86 | £ | $42.25 | £ | . | £ | 812.43 | ||
| Quiz/Race Night | Income | £ | - | |||||||
| Expense | £ | - | £ | - | £ | 474.13 | £ | 203.24 | ||
| Floatsfor events | Income | £ | = 2,450.00 | |||||||
| Expense | £ | 2,450.00 | £ | - | £ | - | £ | - | ||
| Hillfest T-shirts | income | £ | - | |||||||
| Stock Adjustment | £ | 418.50 | -£ | 418.50 | -£ | 35,39 | ||||
| New Uniform andLeaversHoodies | Opening Stock | £ | 3,469.40 | |||||||
| Purchases | £ | 2,392.44 | ||||||||
| income | £ | 5,640.81 | ||||||||
| Closing Stock | £ | - | -£ | 221.03 | £ | 816.46 | £ | 136.33 | ||
| Donations | £ | - | £ | 500.00 | £ | 1,000.00 | ||||
| Board Game Club | £ | 47.21 | £ | - | £ | - | ||||
| Bank Interest | £ | $3.22 | £ | - | 3 | - | ||||
| Other income | £ | 187.99 | £ | 89.82 | £ | 290.21 | ||||
| Total NetIncome | £ | 14,346.64 | £ | 14,1AM1 | £ | ERLIEON | g | |||
| . | ——_* |
Friends of Hillside Avenue School Receipts and Payments to 31st July 2025
| 2024/25 | 2023/24 | 2022/23 | |||||
|---|---|---|---|---|---|---|---|
| £ | £ | £ | |||||
| Total Netincomefrom Page 1 | 14,346.64 | 14,172.11 | 12,787.14 | ||||
| Less24/25Overheads | |||||||
| Printing/Laminating costs | 230.61 | ||||||
| Parentkind | 172.00 | ||||||
| Lottery Licence | 20.00 | ||||||
| Other | 109.98 | ||||||
| Less 24/25Equipmentpurchases | |||||||
| Newstorageshed | 1,860.00 | ||||||
| Event Entertainment Equipment (Fetes) | 116.58 | ||||||
| Drinks Tokens | 23.79 | ||||||
| laminator | 29.98 | ||||||
| BBQ utensils events | 12.50 | ||||||
| TotalOverheads/Purchases | 2,575.44 | 1,201.93 | 601.89 | ||||
| Less Provided for School | |||||||
| Nursery Playground equipment | 5,129.00 | ||||||
| SensoryRoom Donation | 5,000.00 | ||||||
| Reception playground equipment | 5,000.00 | ||||||
| Contribution to school trips | 3,775.00 | ||||||
| Contribution to library refresh | 3,138.21 | ||||||
| Contribution to school club transport | 1,025.00 | ||||||
| Cooking in classes | 572.24 | ||||||
| Basketball club | 646.90 | ||||||
| Ducklings - Reception | 530.00 | ||||||
| Christmas Parties for classes | 400.00 | ||||||
| Science Weekfor all classes | 400,00 | ||||||
| ScienceAssemblyforwholeschool | 360.00 | ||||||
| Reception Yoto equipment | 321.88 | ||||||
| Easter Eggsfor school | 226.85 | ||||||
| Electronics /Headphones(3) | 161.91 | ||||||
| Donation of flowers to school | 157.50 | ||||||
| Music Rights for performances | 130.00 | ||||||
| Owl Pellets experience | 120.00 | ||||||
| Y6 Reward Badges | 69.84 | ||||||
| ¥4 Sleepover | 67.69 | ||||||
| Class storageequipment | 55.53 | ||||||
| Y4 Roman Day | 52.00 | ||||||
| Magnetic Tiles | 51.98 | ||||||
| Teacher Cakes | 23.00 | ||||||
| Santa in school | 20.00 | ||||||
| Ice LolliesY6 (SATS) | 15.50 | ||||||
| SATS breakfast | 11.69 | ||||||
| Total DonationstoHillsideAvenue PrimarySchool | 27,461.72 | 13,955.85 | 4,419.46 | ||||
| Surplus/DeficittoGeneralFund | Fund | - | 15,690.52 | - | 985.67 | 7,765.79 | |
| GeneralFund | Balance istAugust | 31,066.63 | 32,052.30 | 24,286.51 | |||
| DeficitforYear | - | 15,690.52 | - | 985.67 | 7,765.79 | ||
| Balance 31stJuly | 15,376.11 | 31,066.63 | 32,052.30 | ||||
| Represented by:- | |||||||
| Uniform stock | - | 3,887.90 | 7,532.46 | ||||
| Cash -Currentbankaccount | 1,322.89 | 27,178.73 | 24,519.84 | ||||
| Cash -Savingsaccount -Generalfunds | 12,448.50 | - | |||||
| Cash -Savingsaccount -Ringfencedfunds | (scarecrow) | 1,604.72 | - | ||||
| Total | 15,376.11 | 31,066.63 | 32,052.30 |
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----- Start of picture text -----
Total Net income from Page 1
----- End of picture text -----
Notes to the accounts
-
Hillfest Tshirts - Purchases of t-shirts have been recognised in expenditure in 24/25. T-shirts will be utilised during 25/26.
-
At the end of the financial year, a small quantity of unsold stock is held. This will be fully utilised at fundraising events during 25/26 ona first in first out basis.
==> picture [270 x 56] intentionally omitted <==
----- Start of picture text -----
The above receipts and payments account is in accordance with the Books of the Association
ase
Signed ANS r«lalrs
Independent Examiner
----- End of picture text -----