Charity number: 1032433 **Charity Name:** Friends of Hillside Avenue School **Trustees’ Annual Report for the period** **1 August 2023 – 31[st] July 2024** ## **Friends of Hillside Avenue School** ## **Charity Information** ## **Named Trustees during reporting period:** James Hume – Chair Victoria Macleod – Treasurer Susan Buttifant Judith Davison Alexandra Goodson Carrie Twinn _from October 2023_ Elizabeth Lee _from October 2023_ Erin Bundey _from March 2024_ Robert Elvin _from May 2024_ Lynn Tate _until October 2023_ Deborah Dakers _until October 2023_ Craig Bailey _until February 2024_ ## **Registered Address:** Hillside Avenue Primary School Hillside Avenue Norwich NR7 0QQ ## **Charity Number:** 1032433 ## **Purpose of the charity:** The objects of the Association are to advance the education of the pupils of the School by: - Providing and assisting in the provision of facilities for education at the School and as an ancillary thereto and in furtherance of this object the Association may engage in activities which support the School and advance the education of the pupils attending it. - Developing effective relationships between the staff, parents and others associated with the school ## **Main activities:** The charity has engaged in various fundraising activities during the year, including but not limited to: - The annual Christmas and Summer fetes - Running a second-hand uniform shop for the school community - Organising and distributing branded school uniform - Scarecrow Trail through the local community – organised by parents of the school to support the Friends of Hillside. - Running a Quiz Night - Organising school photographs and receiving commissions - Organising two school discos - Organising tea towels containing designs by the children of the school - Running a Father’s day shop As always, whilst the overriding aim is to generate funds that can ultimately be donated to the school, the charity strives to combine fundraising activities with fun wherever possible, to enrich both the children’s and parents experience at school. ## **Financial Review:** ## _Financial donations to School_ The charity has had another successful year fundraising, allowing us make a number of donations to Hillside Avenue Primary and Nursery School. The table below summarises these donations. |_Playground Equipment_|£ 4,199.10| |---|---| |_Hall Sound Project - Phase 1_|£ 2,779.00| |_Contribution to school trips_|£ 1,741.00| |_Cooking in classes_|£ 737.42| |_Basketball equipment - Club_|£ 612.90| |_Leavers Teddies_|£ 544.32| |_Ducklings - Reception_|£ 530.00| |_Waterproofs - Nursery_|£ 516.60| |_Christmas Parties for classes_|£ 400.00| |_Lunch Trolleys_|£ 458.99| |_Board Game club_|£ 329.43| |_Science Week_|£ 320.00| |_Easter Eggs for school_|£ 269.94| |_Year 6 Pizza night (leavers)_|£ 203.91| |_Coach trip - Cathedral carols_|£ 100.00| |_Year 4 school sleepover_|£ 81.83| |_Coach - Football teams_|£ 55.00| |_Mirror - Reception_|£ 43.50| |_Caterpillars - Reception_|£ 32.91| |**Total**|**£ 13,955.85**| As at 31[st] July 2024 the charity held £27.2k in the bank. Approximately £5k of this balance is being held to fund regular annual contributions to the school such as school trips. During 24-25 we will be working with the school and new headmaster to invest the funds in a couple of larger projects, as well as supporting the school in a range of smaller size projects. Our job as a charity is to put the funds to work for the purposes that they were raised – in line with our charitable objects. All donations from the charity to the school are approved via Committee meetings, after discussion about current funding needs informed by the school, and with input from parents. ## _Use of Ring-Fenced Funds_ In 19/20 a crowd funding campaign took place to help support the construction and maintenance of a pond area within the school. The raised funds were restricted to use only on this project, and any unspent balances are carried forward each year. The main works are long completed, but a residual balance of £336.11 remained at 31 Jul 23. During 23-24 £119.99 of this was spent on a pump for the pond, leaving £216.12 as at 31 Jul 24. During the year a parent generously donated £0.5k. The donation was made with a specific request to help purchase much-needed new waterproof clothing for the nursery. This donation was fully utilised during the year and the nursery staff and children have expressed their gratitude for such a fantastic set of waterproofs. ## _Fundraising_ The 23-24 accounts show that fundraising activities during the year have made a large profit, generating £28.7k in receipts and costing £10.9k in payments. Overall, when uniform stock adjustments are factored in (utilisation of stock brought in prior years), this has resulted in total net income of £14.2k. This represents an increase of £1.4k from the prior year. The graph below shows the relative contributions from the different fundraising activities, highlighting that a large proportion of our net income has come from the Summer Fete, ‘Hillfest’ and Christmas Fayre. **----- Start of picture text -----**
Net Income generated from fundraising activities 23-24
**----- End of picture text -----**
**----- Start of picture text -----**
Hillfest T-shirts
Easter playground sale
Other Income
Fathers Day
Christmas Cards
Quiz / Race Night
Specific donation
Tea Towels / Mothers Day
Second Hand Uniforms
New Uniform and Leavers Hoodies
Lottery
Scarecrows
School Disco
Photographs
Summer Fete/ Raffle
Christmas Fayre/ Raffle
-500 - 500 1,000 1,500 2,000 2,500 3,000 3,500
Net Income (£)
Fundraising Activity
**----- End of picture text -----**
The accounts this year demonstrate a stock holding of ‘Hillfest t-shirts’. During 23-24 a number of t-shirts were sold, but some were utilised as specific prizes without charging. This has contributed to the net deficit the 23-24 accounts are showing against Hillfest t-shirts. During 24-25 we expect to utilise the stock as part of a new fundraising initiative. ## _Charity Costs_ During the year the charity incurred some inevitable costs associated with the overall running of the organisation, including the annual ParentKind membership payment. The biggest area of additional investment this year was around storage containers. During the year we needed to replace old and broken storage containers to ensure stock purchases could be stored safely, protecting the charity from wastage. Additional areas of investment were around replacing old signage boards, replacing a broken ‘Friends’ notice box as well as purchasing equipment for events such as glasses, food heating equipment and a trolley for transporting items around events. In total, all these additional charity costs totalled £1,201.93. In summary it has been another fantastic year, and a special thank-you to everyone who has donated their time volunteering, supported our events or donated financially. We couldn’t have had the success we’ve had without their support. ## **Friends of Hillside Avenue School Draft Receipts and Payments to 31st July 2024** |||||||**_Net_**||**_Net_**||**_Net_**||**_Net_**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |**Net Income from Functions**||||**Amount**||2023/24||2022/23||2021/22||2020/21| ||_Christmas Fayre/ Raffle_|_Income_|£|4,605.65
||||||||| |||_Expense_|£|1,463.05
|**£**|**3,142.60**
|£|3,266.55
|£|1,279.13
|£|1,780.15
| ||_Photographs_|_Income_|£|1,847.55
||||||||| |||_Expense_|£|-
|**£**|**1,847.55**
|£|1,815.88
|£|3,030.90
|£|-
| ||_Christmas Cards_|_Income_|£|330.70
||||||||| |||_Expense_|£|12.45
|**£**|**318.25**
|£|367.76
|£|422.50
|£|515.55
| ||_School Disco_|_Income_|£|1,903.74
||||||||| |||_Expense_|£|661.85
|**£**|**1,241.89**
|£|522.82
|£|573.87
|£|-
| ||_Summer Fete/ Raffle_|_Income_|£|5,404.03
||||||||| |||_Expense_|£|3,069.29
|**£**|**2,334.74**
|£|3,397.57
|£|2,362.83
|£|1,048.00
| ||_Fathers Day_|_Income_|£|343.48
||||||||| |||_Expense_|£|139.49
|**£**|**203.99**
|£|263.51
|£|312.41
|£|-
| ||_Tea Towels / Mothers Day_|_Income_|£|1,768.72
||||||||| |||_Expense_|£|1,031.00
|**£**|**737.72**
|£|348.12
|£|380.32
|£|-
| ||_Pond Crowdfunding_|_Income_|£|-
||||||||| |||_Expense_|£|119.99
|**-£**|**119.99**
|-£|1,405.85
|-£|2,281.44
|-£|775.95
| ||_Lottery_|_Income_|£|817.00
||||||||| |||_Expense_|£|-
|**£**|**817.00**
|£|1,197.50
|£|1,489.50
|£|757.00
| ||_Second Hand Uniforms_|_Income_|£|777.07
||||||||| |||_Expense_|£|-
|**£**|**777.07**
|£|571.07
|£|325.70
|-|| ||_Easter playground sale_|_Income_|£|200.05
||||||||| |||_Expense_|£|118.34
|**£**|**81.71**
|£|-
|£|-
|-|| ||_Scarecrows_|_Income_|£|944.56
||||||||| |||_Expense_|£|-
|**£**|**944.56**
|£|-
|£|-
|-|| ||_Bingo_|_Income_|£|-
||||||||| |||_Expense_|£|-
|**£**|**-**
|£|812.43
|£|-
|£|-
| ||_Quiz / Race Night_|_Income_|£|648.91
||||||||| |||_Expense_|£|174.78
|**£**|**474.13**
|£|203.24
|£|-
|£|-
| ||_Floats for events_|_Income_|£|2,420.00
||||||||| |||_Expense_|£|2,420.00
|**£**|**-**
|£|-
|£|-
|£|-
| ||_Hillfest T-shirts_|Opening stock|£|-
||||||||| |||Purchases|£|515.00
||||||||| |||Income|£|61.11
||||||||| |||Closing stock|£|418.50
|**-£**|**35.39**
||||||| ||_New Uniform and Leavers Hoodies Opening Stock_||£|7,532.46
||||||||| |||_Purchases_|£|3,613.26
||||||||| |||_Income_|£|8,492.78
||||||||| |||_Closing Stock_|£|3,469.40
|**£**|**816.46**
|£|136.33
|£|1,382.58
|£|1,600.23
| ||_Donations_||||**£**|**500.00**
|£|1,000.00
|£|-
|£|-
| ||_Other Income_||||**£**|**89.82**
|£|290.21
|£|428.90
|£|476.18
| ||**Total Net Income**||||**£**|**14,172.11**
|£|12,787.14
|£|9,707.20
|£|5,401.16
| ## **Friends of Hillside Avenue School Draft Receipts and Payments to 31st July 2024** ||Total Net income from Page 1|||£|14,172.11
£|||| |---|---|---|---|---|---|---|---|---| ||**Less Overheads**|||||||| |||_Parentkind_|£|163.00
£||||| |||_Lottery Licence_|£|20.00
£||||| |||_Other_|£|111.32
£||||| ||**Less Asset purchases**|||||||| |||_Storage boxes (various)_|£|335.97
£||||| |||_Signage / Banners_|£|205.70
£||||| |||_Trolley (Events)_|£|109.97
£||||| |||_Bain Marie (Events)_|£|106.80
£||||| |||_Glasses (resusable at events)_|£|59.96
£||||| |||_Printer_|£|44.99
£||||| |||_3* lockable cash boxes (for use at events)_|£|25.35
£||||| |||_Friends Box (School reception)_|£|18.87
£||||| |||||£|1,201.93
£|||| ||**Less Provided for School**|||||||| |||_Playground Equipment_|£|4,199.10
£||||| |||_Hall Sound Project - Phase 1_|£|2,779.00
£||||| |||_Contribution to school trips_|£|1,741.00
£||||| |||_Basketball equipment - Club_|£|612.90
£||||| |||_Leavers Teddies_|£|544.32
£||||| |||_Ducklings - Reception_|£|530.00
£||||| |||_Waterproofs - Nursery_|£|516.60
£||||| |||_Cooking in classes_|£|737.42
£||||| |||_Christmas Parties for classes_|£|400.00
£||||| |||_Lunch Trolleys_|£|458.99
£||||| |||_Board Game club_|£|329.43
£||||| |||_Science Week_|£|320.00
£||||| |||_Easter Eggs for school_|£|269.94
£||||| |||_Year 6 Pizza night (leavers)_|£|203.91
£||||| |||_Coach trip - Cathedral carols_|£|100.00
£||||| |||_Year 4 school sleepover_|£|81.83
£||||| |||_Coach - Football teams_|£|55.00
£||||| |||_Mirror - Reception_|£|43.50
£||||| |||_Caterpilars - Reception_|£|32.91
£||||| |||||£|13,955.85
£|||| |**Surplus /Deficit to General Fund**
985.67
-£
~~|~~||||||||| ||**General Fund**|**Balance 1st August 2023**||**£**|**32,052.30**
**£**|||| |||**Deficit for Year**||**-£**|**985.67**
**-£**|||| |||**Balance 31st July 2024**||**£**|**31,066.63**
**£**|||| ||**Represented by:-**|**Stock in Hand - Uniforms and T-shirts**||**£**|**3,887.90**
**£**|||| |||**Petty Cash**||**£**|**-**
**£**|||| |||**Current account**||**£**|**27,178.73**
**£**|||| |||**Total**||**£**|**31,066.63**
**£**||£|-
£| - The above receipts and payments account is in accordance with the Books of the Association **P M O'Gallagher (Auditor)** ## **Friends of Hillside Avenue School Draft Receipts and Payments to 31st July 2024** |||||||**_Net_**||**_Net_**||**_Net_**||**_Net_**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |**Net Income from Functions**||||**Amount**||2023/24||2022/23||2021/22||2020/21| ||_Christmas Fayre/ Raffle_|_Income_|£|4,605.65
||||||||| |||_Expense_|£|1,463.05
|**£**|**3,142.60**
|£|3,266.55
|£|1,279.13
|£|1,780.15
| ||_Photographs_|_Income_|£|1,847.55
||||||||| |||_Expense_|£|-
|**£**|**1,847.55**
|£|1,815.88
|£|3,030.90
|£|-
| ||_Christmas Cards_|_Income_|£|330.70
||||||||| |||_Expense_|£|12.45
|**£**|**318.25**
|£|367.76
|£|422.50
|£|515.55
| ||_School Disco_|_Income_|£|1,903.74
||||||||| |||_Expense_|£|661.85
|**£**|**1,241.89**
|£|522.82
|£|573.87
|£|-
| ||_Summer Fete/ Raffle_|_Income_|£|5,404.03
||||||||| |||_Expense_|£|3,069.29
|**£**|**2,334.74**
|£|3,397.57
|£|2,362.83
|£|1,048.00
| ||_Fathers Day_|_Income_|£|343.48
||||||||| |||_Expense_|£|139.49
|**£**|**203.99**
|£|263.51
|£|312.41
|£|-
| ||_Tea Towels / Mothers Day_|_Income_|£|1,768.72
||||||||| |||_Expense_|£|1,031.00
|**£**|**737.72**
|£|348.12
|£|380.32
|£|-
| ||_Pond Crowdfunding_|_Income_|£|-
||||||||| |||_Expense_|£|119.99
|**-£**|**119.99**
|-£|1,405.85
|-£|2,281.44
|-£|775.95
| ||_Lottery_|_Income_|£|817.00
||||||||| |||_Expense_|£|-
|**£**|**817.00**
|£|1,197.50
|£|1,489.50
|£|757.00
| ||_Second Hand Uniforms_|_Income_|£|777.07
||||||||| |||_Expense_|£|-
|**£**|**777.07**
|£|571.07
|£|325.70
|-|| ||_Easter playground sale_|_Income_|£|200.05
||||||||| |||_Expense_|£|118.34
|**£**|**81.71**
|£|-
|£|-
|-|| ||_Scarecrows_|_Income_|£|944.56
||||||||| |||_Expense_|£|-
|**£**|**944.56**
|£|-
|£|-
|-|| ||_Bingo_|_Income_|£|-
||||||||| |||_Expense_|£|-
|**£**|**-**
|£|812.43
|£|-
|£|-
| ||_Quiz / Race Night_|_Income_|£|648.91
||||||||| |||_Expense_|£|174.78
|**£**|**474.13**
|£|203.24
|£|-
|£|-
| ||_Floats for events_|_Income_|£|2,420.00
||||||||| |||_Expense_|£|2,420.00
|**£**|**-**
|£|-
|£|-
|£|-
| ||_Hillfest T-shirts_|Opening stock|£|-
||||||||| |||Purchases|£|515.00
||||||||| |||Income|£|61.11
||||||||| |||Closing stock|£|418.50
|**-£**|**35.39**
||||||| ||_New Uniform and Leavers Hoodies Opening Stock_||£|7,532.46
||||||||| |||_Purchases_|£|3,613.26
||||||||| |||_Income_|£|8,492.78
||||||||| |||_Closing Stock_|£|3,469.40
|**£**|**816.46**
|£|136.33
|£|1,382.58
|£|1,600.23
| ||_Donations_||||**£**|**500.00**
|£|1,000.00
|£|-
|£|-
| ||_Other Income_||||**£**|**89.82**
|£|290.21
|£|428.90
|£|476.18
| ||**Total Net Income**||||**£**|**14,172.11**
|£|12,787.14
|£|9,707.20
|£|5,401.16
| ## **Friends of Hillside Avenue School Draft Receipts and Payments to 31st July 2024** ||Total Net income from Page 1|||£|14,172.11
£|||| |---|---|---|---|---|---|---|---|---| ||**Less Overheads**|||||||| |||_Parentkind_|£|163.00
£||||| |||_Lottery Licence_|£|20.00
£||||| |||_Other_|£|111.32
£||||| ||**Less Asset purchases**|||||||| |||_Storage boxes (various)_|£|335.97
£||||| |||_Signage / Banners_|£|205.70
£||||| |||_Trolley (Events)_|£|109.97
£||||| |||_Bain Marie (Events)_|£|106.80
£||||| |||_Glasses (resusable at events)_|£|59.96
£||||| |||_Printer_|£|44.99
£||||| |||_3* lockable cash boxes (for use at events)_|£|25.35
£||||| |||_Friends Box (School reception)_|£|18.87
£||||| |||||£|1,201.93
£|||| ||**Less Provided for School**|||||||| |||_Playground Equipment_|£|4,199.10
£||||| |||_Hall Sound Project - Phase 1_|£|2,779.00
£||||| |||_Contribution to school trips_|£|1,741.00
£||||| |||_Basketball equipment - Club_|£|612.90
£||||| |||_Leavers Teddies_|£|544.32
£||||| |||_Ducklings - Reception_|£|530.00
£||||| |||_Waterproofs - Nursery_|£|516.60
£||||| |||_Cooking in classes_|£|737.42
£||||| |||_Christmas Parties for classes_|£|400.00
£||||| |||_Lunch Trolleys_|£|458.99
£||||| |||_Board Game club_|£|329.43
£||||| |||_Science Week_|£|320.00
£||||| |||_Easter Eggs for school_|£|269.94
£||||| |||_Year 6 Pizza night (leavers)_|£|203.91
£||||| |||_Coach trip - Cathedral carols_|£|100.00
£||||| |||_Year 4 school sleepover_|£|81.83
£||||| |||_Coach - Football teams_|£|55.00
£||||| |||_Mirror - Reception_|£|43.50
£||||| |||_Caterpilars - Reception_|£|32.91
£||||| |||||£|13,955.85
£|||| |**Surplus /Deficit to General Fund**
985.67
-£
~~|~~||||||||| ||**General Fund**|**Balance 1st August 2023**||**£**|**32,052.30**
**£**|||| |||**Deficit for Year**||**-£**|**985.67**
**-£**|||| |||**Balance 31st July 2024**||**£**|**31,066.63**
**£**|||| ||**Represented by:-**|**Stock in Hand - Uniforms and T-shirts**||**£**|**3,887.90**
**£**|||| |||**Petty Cash**||**£**|**-**
**£**|||| |||**Current account**||**£**|**27,178.73**
**£**|||| |||**Total**||**£**|**31,066.63**
**£**||£|-
£| - The above receipts and payments account is in accordance with the Books of the Association **P M O'Gallagher (Auditor)**