AGM MINUTES- Tuesday 14[th] October 2025
Present: Danielle Johns, Michelle Beard, Lesley Pothecary, Carolyn Fox and Aimee Dedman
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Apologies from Laura, Sophie and Helen (Parents)
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Minutes from previous AGM meeting (Tuesday 25[th] Feb 2025) agreed and signed by chair- No matters arising
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Chair’s report- CF reported I can’t believe how quickly this year has gone by. It really feels like its flown. It hasn’t been the easiest year for some of us on the committee, but we’ve supported each other and pulled together as a team- and I think that’s something to be really proud of. Weve welcomed five lovely new bank staff members who are already becoming a regular part of the team. They’ve been so flexible and are really getting to know our children and their routines, which makes such a difference. We also have shelly, who’s training to cover Aimee when she goes on maternity leave. As a charity, we know that funding doesn’t always stretch to everything our children need, so we’ve had to do some fundraising to make those extra special things happen. Thanks to everyone’s hard work, we’ve managed to buy some lovely new items like the smart TV and the new tables and chairs. Our fundraising events- from Santa’s sleigh at Trelispen park drive to bingo nights and beach cleans- have made a big difference. We’re even hoping to set up a small fundraising sub-committee in the future to help keep things moving forward. Finally, I’m so pleased to say that our after- school club has really taken off this year. Lots of our school children are using and enjoying it, and along with our breakfast club, its providing that much needed wraparound care that helps parents continue working. It’s been a busy year with plenty of
ups and downs, but seeing what we’ve achieved together makes it all worthwhile. Thankyou for all your support, your energy and your commitment- we couldn’t do it without you.
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Treasurer’s report- LP reported that for our financial year ending 31[st] July 2025 we had a total income of £114,171. Our total profit including after school club grant was £23,201 and excluding grant £7,441. 2024/2025 we kept a low spend on equipment due to a budgeted low attendance. The profit made in 2024 2025 has been spent on new equipment such as new interactive board, playhouse and tables and chairs.
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Leader’s report- MB reported it’s been a good year. The children who left and started school have gone off well and the new starters here at pre-school have settled in so well. Our early years visit went well; she was pleased with us. Our bank staff have been a lot of help and have helped cover when people have been ill or we’ve had to take off for family.
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Key decisions- Votes
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Chair- Carolyn Fox- Voted on by MB and seconded by LP Secretary- Danielle Johns- Voted on by CF and seconded by MB Treasurer- Lesley Pothecary- Voted on by MB and seconded by CF
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No other business
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Next meeting- Tuesday November 18[th]
Gorran Pre-school
Registered charity Number 1032416 Income and Expenditure Account For the year ended 31st July 2025
| 2024 | ||||
|---|---|---|---|---|
| Income | ||||
| Subscriptions and Funding | 111,216.37 | 101,542.38 | ||
| Donations Fund-raising Miscellaneous and trips |
500.00 2,975.63 28.00 |
114,720.00 | 4,562.70 1,907.63 417.54 |
108,430.25 |
| Expenditure | ||||
| Play Equipment &Consumables | 4,253.56 | 10,263.93 | ||
| Defibrillator maintenance | 762.00 | - | ||
| Provisions & Cleaning | 5,390.81 | 4,492.36 | ||
| Uniform Fund-raising costs |
171.06 548.55 |
251.06 319.45 |
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| Entertainment & trips | 15.00 | 561.86 | ||
| Staff Costs | 72,155.35 | 66,826.97 | ||
| Rent & Repairs Subscriptions Courses & Ofsted fees |
4,236.00 50.00 40.00 |
7,459.53 357.88 428.60 |
||
| Postage, Stationery & Telephone Insurance Miscellaneous |
3,256.33 640.51 - |
91,519.17 | 1,672.11 820.47 216.58 |
93,670.80 |
| Excess of Income over Expenditure/ | ||||
| (Expenditure over Income) for the year | 23,200.83 | 14,759.45 | ||
| Reserves brought forward | 44,653.54 | 29,894.09 | ||
| Reserves carried forward | 67,854.37 | 44,653.54 | ||
| Represented by : | ||||
| Cash at Bank | 67,652.37 | 44,613.03 | ||
| Cash in Hand | 202.00 | 40.51 | ||
| 67,854.37 | 44,653.54 |
Independent Examiner's Report
| have examined the accounting records of Gorran Preschool and confirm that the above account is in accordance therewith.
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T Allen FCA Chartered Accountant
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