2023-06-30-accounts - Rotary Club Of Sturminster Newton Trust Fund

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ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND

REPORT AND FINANCIAL STATEMENTS

Year ended 30[th] June 2023

Charity No.: 1032363

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND

CONTENTS	Page
Legal and Administration Information	1
Report of the Trustees	2
Independent Examiner’s Report	3
Statement of Financial Activities	4
Accounting Policy	5
Expenditure Trust Fund	6
Source of Funds Trust Fund	7
Source of Funds Cheese Festival.	8
Expenditure Cheese Festival	9
Charitable Donations Cheese Festival	10

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Legal and Administration Information

Status

The organisation is a Charitable Trust Fund established by the Rotary Club of Sturminster Newton on 11[th] January 1944 and registered with the Charity Commissioners for England and Wales on 31[st] January 1994.

Trustees

Alan Teasdale Christopher Hardiman Christopher Taylor Greg Dawson Nici Vining

Independent Examiner

Mr J Cowley, ACA

Banks

Lloyds Bank, Blandford Forum

Page 1

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Report of the Trustees for the year ended 30[th] June 2023

The Trustees present their report and financial statements for the year end 30[th] June 2023. Activities

The Trust was established to enable the Rotary Club of Sturminster Newton to elicit funds from the public for charitable purposes and to comply with and take advantage of current legislation.

Results

The net outgoing resources for the year amounted to £1,255, resulting in a decrease in the general reserves to £135,281. In addition to the traditional range of fund raising activities the Trust was also involved in:

Sturminster Newton Cheese Festival

The Trust is the lead organisation running this annual Festival, which promotes local produce by educating those attending in a range of areas of interest.

Strategy

The Trust seeks to raise funds to support local, national and international needs on a pro-active and reactive basis.

Reserves Policy

Funds are held to meet the existing plans and commitments of the Trust and also to be in a position to respond to unexpected demands as they arise over the forthcoming year.

Investment Policy

Funds are invested in interest bearing accounts to provide the optimum balance between accessibility and return, without any compromise regarding security.

Risk Review

The Trustees have conducted their own review of the major risks to which the Charity is exposed and systems have been established to mitigate those risks. These procedures are periodically reviewed to ensure that they still meet the needs of the Charity.

This report has been prepared in accordance with the Statement of Recommended Practice – Accountancy and Reporting by Charities.

Approved by the Trustees on and signed on their behalf by:

A M Teasdale

Page 2

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Independent Examiner’s report to the Trustees of the Rotary Club of Sturminster Newton Trust Fund

I report to the trustees on my examination of the accounts of the charity for the year ended 30[th] June 2023.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

The Trustees consider that the audit requirements of Section 144 of the Charities Act do not apply and that an independent examination is required.

I report in respect of my examination of the Trust’s accounts under Section145 of the Act, and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section145 (5)(b) of the Act.

I ndependent Examiner’s Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that, in any material respect:

 accounting records were not kept in accordance with section 130 of the Charities Act or

 the accounts do not accord with the accounting records.

I have no concerns, and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

John Cowley, ACA Bramleys, Bath Road, Sturminster Newton, Dorset, DT10 1EB

Date: 26th March 2024

Page 3

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Statement of Financial Activities (including Income and Expenditure Account) for the year ended 30[th] June 2023

Incoming Resources
Club Trust Fund (page 7)
Cheese Festival (page 8)
Total Incoming Resources
Resources Expended
Club Trust Fund (page 6)
Cheese Festival (page 9)
Total Resources Expended
Net (outgoing) / incoming Resources
Asset revaluations
Total Funds for 1stJuly 2022
Total Funds for 30th June 2023
Balance sheet Summary
Fixed assets
Stock
Debtors
Bank balances
Less: creditors

Total Funds Total Funds
2023
2022
£
£
18,111
20,395
112,380
113,030
130,491
133,425
22,573
13,054
108,853
100,843
131,426
113,897
(935)
19,528
0
0
136,536
117,008
135,601
136,536
5,693
6,830
0
0
6,316
12,900
124,102
117,676
136,111
137,406
(510)
(870)
135,601
136,536

Page 4

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Notes forming part of the Financial Statements for the year ended 30[th] June 2023

1. Accounting Policies

The financial statements have been prepared under the historical cost convention and follow the recommendation in Accounting and Reporting by Charities: Statement of Recommended Practice issued in October 2000.

2. Taxation

The Trust is exempt from Corporation Tax in its charitable activities.

3. Tangible fixed assets

a.Cheese Festival Equipment Balance 30thJune 2022 Additions Depreciation Balance 30thJune 2023 b. Trust Account Equipment Balance 30thJune 2022 Additions Depreciation Balance 30thJune 2023	£ 5,830 427 (1,564) 4,693 1,000 0 0 1,000

Page 5

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Year ended 30[th] June 2023

EXPENDITURE TRUST FUND
Charitable Donations Trust Fund
Shelterbox
Shoebox
Santa Stride
Local Schools
RBL wreath
SOS Africa
D&S Air Ambulance
Sturbiz
LendWithCare
Vale Pantry
Christmas dinner for the elderly
Cancer Research
Weldmar Hospice
Town Fair
Blandford Stour donation
Assn of Dorset Watches
Exchange Capital Projects Fund
Ukraine Fund
Blackmore Vale Partnership Carers' Celebration
Exchange Bbq costs
The Big Lunch
Kids Out
Friends of Big Yellow Bus
Ivanka - school uniforms for Ukraine family
Friends of Dorset Carers
GoFundMe - Ruen Comins tennis
Hidden Needs Trust
CRT Barton - Bere Marsh Farm Project
Queens Green Canopy trees
Chestnuts at Harts
Hardship Fund
District Youth levy
African Adventures
Water Survival Boxes
Rotary Foundation - Polio Plus account
RFUK - website
Sub Total
Misc. Charges Trust Fund
Guest Meals
Examination of Accounts
Web Site Registration
Purchase of voice recorder
Plant fair costs
Fraud refund
Contra Entry to Club Account
Sub Total
Grand Total

2023
2022
£
£
4,413
2100
466
297
439
742
0
49
50
50
600
600
0
547
25
25
150
140
500
150
0
100
0
100
0
107
0
63
0
325
0
229
6,975
1,332
1,000
3,930
0
200
0
1,049
97
268
221
0
200
0
300
0
500
0
107
0
300
0
200
0
108
0
50
0
4,000
0
72
0
200
0
750
0
770
0
50
0
22,543
12,403
0
28
0
150
0
12
0
44
0
17
30
0
0
400
30
651
22,573
13,054

Page 6

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Year ended 30[th] June 2023

SOURCE OF FUNDS TRUST FUND Shelter Box Cheese Festival Cheese Festival beer Dorset Doddlers Santa Stride Shoeboxes Plant fair Sundry Donations Ukraine Polio Day District Grant PC Fund Exchange Bbq Transfers Total	2023 2022 £ £ 699 283 8,000 14,002 6,000 0 200 0 0 787 266 267 100 322 0 56 46 950 770 0 2,000 0 0 3,500 0 228 30 0 18,111 20,395

Page 7

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Year ended 30[th] June 2023

SOURCE OF FUNDS Cheese Festival Exhibitors Gate receipts Programme & Advertising Wine Bar Cider Tent Tea Towels Sponsorship and Donations Refund of Pledges Bank Interest	2023 2022 £ £ 34,275 29,405 69,673 73,587 0 0 2,045 2,500 5,697 6,008 219 862 300 650 0 0 171 18 112,380 113,030

Page 8

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Year ended 30[th] June 2023

Expenditure Cheese Festival
Marquee hire
Electrical
Gate & ticket costs
Hire of venue
On-site entertainment
PA
First Aid
Storage
Equipment hire
On-site costs
Traffic management
Refreshments
Advertising costs
Insurance
Printing, Postage and stationery
Website costs
Accountancy
Administration
Licences
Bank Charges
Charitable donations (Page 10)
Donations to volunteers (Page 10)
Tea Towels
Depreciation

2023
2022
£
£
16,923
16,693
11,114
12,027
3,361
4,715
760
734
3,785
2,105
2,350
2,284
2,500
2,340
1,144
1,144
10,097
9,549
5,254
4,378
14,727
12,182
743
200
1,134
357
719
728
611
454
1,839
1,810
300
360
2,172
1,635
42
42
2,751
1,941
18,703
15,560
6,260
6,994
0
668
1,564
1,943
108,853
100,843

Page 9

30/03/2024

ROTARY CLUB OF STURMINSTER NEWTON TRUST FUND Year ended 30[th] June 2023

CHARITABLE DONATIONS CHEESE FESTIVAL
SN Rotary Club
The Exchange
William Barnes School & PTFA
SN High School Expedition Group
Home Start North Dorset
Pitt Rivers Charitable Trust
Okeford United Football Club
Hooper Hall
The Blackmore Vale
St Gregory's School
Mosaic Supporting
Dorset Village Defibrillator
Stepping Stones
SNADS
SN Museum & Mill Society
Dorset Blind Association
SN Literary Festival
St Nicholas Primary School
Prostate Cancer
Sam Holloway Memorial Fund
Changing Young Lives Donations
Total donations
Cheese Festival donations to volunteers
Blackmore Vale Lions
Blackmore Vale Lodge
Blandford & Blandford Stour Rotary Club
Dorset Marshals
Gillingham Rotary Club
Hedgehog Rescue
Shaftesbury Rotary Club
Sherborne Cadets
Sherborne Castles Rotary Club
Sturminster Newton First Responders
S N High School Expedition Group
Sturminster Newton Scout Group
Sturminster Rovers Football Club
Sturminster & Hinton Cricket Club
SNADS
SN Literary Festival
Yewstock School

2023
2022
£
£
8,000
8,000
1,000
1,000
1,000
500
600
360
1,000
1,000
1,500
1,500
0
400
500
300
1,000
1,000
0
500
1,000
1,000
0
500
500
0
500
0
500
0
500
0
300
0
500
0
250
0
53
0
0
(500)
18,703
15,560
750
876
100
200
350
912
600
600
120
120
350
0
220
120
60
0
280
348
800
500
680
500
500
1,000
600
600
600
432
250
336
0
250
0
200
6,260
6,994

Page 10

30/03/2024