## **Herbertpur Trust**
Report and Financial Statements Year Ended: 5 April 2023
Charity no: 1032307
**Herbertpur Trust**
|**Contents**|**Page**|
|---|---|
|Legal and Administrative Information|1|
|Report of the Trustees|2|
|Report of the Independent Examiner|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes Forming Part of the Financial Statements|7 - 11|
**Herbertpur Trust**
## **Legal and Administrative Information**
## **Trustees:** Mr P East
Mrs P R Coole Mrs K Tanswell Mrs R H McKemey Mr M Morgan Mrs R M Lehmann Ms V Harland (appointed 5th January 2023)
## **Charity number:** 1032307
**Registered office:** 2 Lillie Road
Biggin Hill Kent TN16 3QB
**Independent examiner:** A J Bennewith FCA, FCPA, FFA, FFTA, DChA, FIPA, FRSA 3 Wey Court Mary Road Guildford Surrey GU1 4QU
Page 1
**Herbertpur Trust**
## **Report of the Trustees for the Year Ended 5 April 2023**
The trustees present their report with the financial statements of the charity for the year ended 5 April 2023. The trustees have adopted the provisions of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015.)
## **Reference & Administrative details**
All general information relating to the Herbertpur Trust can be found on page 1.
## **Structure, Governance, & Management**
- The charity, which is a registered charitable unincorporated association, is governed by a trust deed dated 7 December 1938, as amended by a deed dated 28 May 2014.
- The charity is controlled by the trustees.
- All trustees are appointed when necessary and are given sufficient training on appointment.
## **Objectives & Activities**
The Trustees have considered the Charity Commission's Guidance on public benefit.
The short and long-term aim of the charity is to continue the running of the Herbertpur Trust to foster such religious and charitable purposes as the Trustees shall from time to time in their absolute discretion, think fit, including Scripture distribution and teaching, missionary training and welfare, medical and humanitarian relief.
The Trustees normally meet twice in a year to review the work of the charity; to make decisions regarding management of resources and to make distributions in order to fulfil the objects.
## **Achievements & Performance**
A decision was made to support building works for staff accommodation at Herbertpur Hospital. In accordance with this some investment accounts have been closed and funds are being sent to the hospital.
Because of the complexity, delays and dangers of moving such a large sum to Herbertspur hospital it is being sent in smaller amounts. A total of £60,000 was sent during the year, with £80,000 remaining to be sent. There were considerable delays in receipt of the payments sent during the year.
## **Plans for Future**
In the future the Charity plans to continue to carry out its current objects and activities, whilst being sensitive to humanitarian and medical needs arising from natural and other disasters.
## **Financial Review**
The results for the year are as set out in the annexed Statement of Financial Activities.
The trustees consider that there are sufficient reserves. Any possible risks have been considered and taken into account in future budgets.
## **Statement of Trustees' Responsibilities**
Law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true
- select suitable accounting policies and then apply them consistently;
- observe the methods and the principles of the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting policies have been followed, subject to any departures disclosed and
- explained in the accounts; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
- Charity will continue to operate.
Page 2
**Herbertpur Trust**
## **Report of the Trustees for the Year Ended 5 April 2023**
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detections of fraud and other irregularities.
Approved by the trustees on …...................................................
And signed on their behalf by:
## **M Morgan Trustee**
Page 3
**Herbertpur Trust**
## **Report of the Independent Examiner**
## **Independent examiner's report to the trustees of Herbertpur Trust**
I report to the charity trustees on my examination of the accounts of the Herbertpur Trust (the Trust) for the year ended 5 April 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5) (b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A J Bennewith FCA, FCPA, FFA, FFTA, DChA, FIPA, FRSA
3 Wey Court Mary Road Guildford Surrey GU1 4QU
Date : …........................................
Page 4
**Herbertpur Trust**
## **Statement of Financial Activities**
## **for the Year Ended 5 April 2023**
|**Income and Endowments from**
Donations
**Investment income:**
Income from listed investments
Tax recoverable
**Total income**
**Expenditure on**
**Charitable activities**
Direct charitable activities
Management & administration expenses
**Total expenditure**
**Transfers between funds**
**Other recognised gains and losses**
Gains/(losses) on investments
**Net movement in funds**
**Reconciliation of Funds**
**Total funds brought forward at 6.4.22**
**Total funds carried forward at 5.4.23**|**Unrestricted**
**Funds**
**£**
**Notes**
23,380
**5**
8,624
128
32,131
**6**
64,560
**7**
4,546
69,106
**4**
-
**9**
-
(36,974)
21,294
(15,680)|**Unrestricted**
**Funds**
**£**
**Notes**
23,380
**5**
8,624
128
32,131
**6**
64,560
**7**
4,546
69,106
**4**
-
**9**
-
(36,974)
21,294
(15,680)|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-
-
-
-
-|**Endowment**
**Fund**
**£**
-
-
-
-
-
-
-
-
(16,231)
(16,231)
273,016
£256,785|**Total**
**Funds**
**2023**
**£**
23,380
8,624
128
32,131
64,560
4,546
69,106
-
(16,231)
(53,205)
294,310
£241,105|**Total**
**Funds**
**2022**
**£**
4,870
7,694
837|
|---|---|---|---|---|---|---|
|||||||13,401
3,000
3,564|
|||||||6,564
-
8,020|
|||||||14,857
279,453|
|||(15,680)|-|||£294,310|
The statement of financial activities includes all gains and losses recognised in the year.
All incoming resources and resources expended derive from continuing activities.
Page 5
**Herbertpur Trust**
|**Fixed asset investments**
**Current assets**
Cash at bank
Debtors
**Current liabilities**
Creditors: amounts falling due
within one year
**Net current assets**
**Funds**
Endowment funds
Restricted funds
Unrestricted funds|**Notes**
**9**
**2**
**3**
**4**|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2023**
**2023**
**£**
**£**
-
-
(14,368)
-
452
-
(13,916)
-
1,764
-
1,764
-
(15,680)
-
(15,680)
-
£
**Balance Sheet as at 5 April 2023**|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2023**
**2023**
**£**
**£**
-
-
(14,368)
-
452
-
(13,916)
-
1,764
-
1,764
-
(15,680)
-
(15,680)
-
£
**Balance Sheet as at 5 April 2023**|**Endowment**
**Fund**
**2023**
**£**
146,146
110,639
-
110,639
-
-
110,639
256,785
£|**Total**
**Funds**
**2023**
**£**
146,146
96,271
452
96,723
1,764
1,764
94,959
241,105
£
256,785
-
(15,680)
241,105
£|Total
Funds
2022
£
238,395
43,703
13,892|
|---|---|---|---|---|---|---|
||||**Unrestricted**
**Funds**
**2023**
**£**
-
(14,368)
452
(13,916)
1,764
1,764
(15,680)
(15,680)
||||
|||||||57,595
1,680|
|||||||1,680
55,915|
|||||||294,310
£|
|||||||273,016
-
21,294|
|||||||294,310
£|
Approved by the trustees and signed on their behalf by:
M Morgan- Trustee
Date: …...........................................
Page 6
**Herbertpur Trust**
## **Notes Forming Part of the Financial Statements for the Year Ended 5 April 2023**
## **1. Principal accounting policies**
## **a. Accounting convention**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ' Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard for Smaller Entities (effective January 2015), the Charities Act 2011 and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **b. Income**
Voluntary income is received in cash by way of donations and is included in full in the statement of financial activities as soon as it is received. Tax reclaimable in respect of gifts and donations is included along with the gift aid or covenanted income to which it relates.
- **c. Expenditure** Items of expenditure are included in the statement of financial activities in the period to which they relate.
## **d. Fixed asset investments**
Investments are stated at market value. Changes in value are reported in the "Gains and losses" section of the Statement of Financial Activities.
Listed investments are dealt on a recognised Stock Exchange.
## **e. Fund Accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when the funds are raised for particular restricted purposes.
Expendable endowment funds can be spent or applied at the trustees' discretion in accordance with the charity's objectives. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
|**2.**
**3.**|**Debtors**
Quilter - cash balance
Dividends
Income tax recoverable
**Creditors: amounts falling due within one year**
Accountancy|**2023**
**£**
362
-
90
452
£
**2023**
**£**
1,764
£|**2022**
**£**
13,055
-
837|
|---|---|---|---|
||||13,892
£|
||||**2022**
**£**
1,680
£|
Page 7
**Herbertpur Trust**
## **4. Funds**
|Income
Expenditure
Transfers between funds
Net movement in funds
Gains/(losses) on investments
Balance brought forward at 6.4.22
Balance carried forward at 5.4.23|**Capital**
**Funds**
Expendable
Endowment
Fund
£
-
-
-
-
-
(16,231)
(16,231)
273,016
256,785|**Unrestricted**
**Funds**
Unrestricted
General
Fund
£
32,131
(69,106 )
(36,974)
-
(36,974)
-
(36,974)
21,294
(15,680)|**Total**
**Funds**
£
32,131
(69,106 )|
|---|---|---|---|
||||(36,974)
-|
||||(36,974)
(16,231)|
||||(53,205)
294,310|
||||241,105|
## **Purpose of individual funds**
## _Expendable Endowment Fund_
These funds arose upon settlement of the Trust and subsequent donations. The trustees are of the opinion that this is an Expendable Endowment and that they are able to convert the endowment funds into income.
Page 8
**Herbertpur Trust**
|**5.**
**6.**
**7**|**Investment income**
**Unrestricted**
**Funds**
**£**
Bank, building society and brokers' interest
328
Dividends
5,257
Loan stock interest
896
Unit trust interest
2,143
8,624
£
**Expenditure on direct charitable activities:**
**Unrestricted**
**Funds**
**Grants**
**£**
Herbertpur Hospital- In-patient complex
60,000
Kiku Trust re Hammed (India)
-
Emma Stewart Medical Training
2,500
Children's Camp
2,060
64,560
£
**Expenditure on management & administration:**
**Unrestricted**
**Funds**
**Support costs**
**£**
Accountancy
1,764
Investment management fees
2,440
Bank charges
122
Sundries
220
4,546
£|**Restricted**
**Funds**
**£**
-
-
-
-
-
£
**Restricted**
**Funds**
**£**
-
-
-
-
-
£
**Restricted**
**Funds**
**£**
-
-
-
-
-
£|**Total**
**2023**
**£**
328
5,257
896
2,143
8,624
£
**Total**
**2023**
**£**
60,000
-
2,500
2,060
64,560
£
**Total**
**2023**
**£**
1,764
2,440
122
220
4,546
£|**Total**
**2022**
**£**
6
4,667
761
2,260|
|---|---|---|---|---|
|||||7,694
£|
|||||**Total**
**2022**
**£**
-
3,000
-
-|
|||||3,000
£|
|||||**Total**
**2022**
**£**
1,680
1,787
97
-|
||
**Support costs**
Accountancy
Investment management fees
Bank charges
Sundries||||
|||||3,564
£|
All of the support costs relate to the one charitable activity specified in note 6.
Page 9
**Herbertpur Trust**
|**8**
**9**|**Net income/(expenditure)**
Net income/(expenditure) is stated after charging:
Independent Examination fee
**Fixed asset investments**
Market value at 6 April 2022
Purchase cost of new shares
Sale proceeds from sale of rights and other disposals
Gain/(loss) in year
Market value at 5 April 2023|**2023**
**£**
1,764|**2022**
**£**
1,680|
|---|---|---|---|
||||£
238,395
23,838
(99,856)
(16,231)|
||||£146,146|
## **10 Trustees' remuneration and expenses**
During the year no remuneration or expenses were paid to the trustees (2022: £nil).
## **11 Related party transactions**
The charity is controlled by the trustees. There were no related party transactions during the year (2022: £nil.)
## **12 Charitable Commitments**
This year there were no specific charitable commitments (2022: £nil).
Page 10
**Herbertpur Trust**
## **13 Comparatives for the Statement of Financial Activities**
|**Income and Endowments from**
Donations
Investment income:
Income from listed investments
Tax recoverable
**Total income**
**Expenditure on**
Charitable activities
Direct charitable activities
Management & administration expenses
**Total expenditure**
**Transfers between funds**
**Other recognised gains and losses**
Gains/(losses) on investments
**Net movement in funds**
**Reconciliation of Funds**
**Total funds brought forward at 6.4.21**
**Total funds carried forward at 5.4.22**|**Unrestricted**
**Funds**
**£**
4,870
7,694
837
13,401
3,000
3,564
6,564
-
-
6,837
14,457|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-
-
-
-
-|**Endowment**
**Funds**
**£**
-
-
-
-
-
-
-
-
8,020
8,020
264,996
£273,016|**Total**
**Funds**
**2022**
**£**
4,870
7,694
837|
|---|---|---|---|---|
|||||13,401
3,000
3,564|
|||||6,564
-
8,020|
|||||14,857
279,453|
||£21,294|-||£294,310|
Page 11