## **Trustees' Annual Report for the period**
Period start date Period end date 01 Sept 2020 31 Aug
Aug 2021
**From**
**To**
## Section A Reference and administration details
**Charity name** Soham Playgroup **Other names charity is known by Registered charity number (if any)** 1032286 **Charity's principal address** 3 Ennion Close Soham Ely **Postcode CB7 5GU**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Louise Sarll Chair
2 Stacey Miller Secretary
3 Kat Fahey Treasurer
4 Demi Kirk
5 Tracey Fretwell
6 Caroline Neech
7 Heidi Cooper
8 Hayley James
9 Christie Lee
Angela Clark Ofsted Registered
10
Person
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Angela Clark – Manager and Ofsted Registered Person
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
AIMS, OBJECTIVES & VISION To maintain and keep providing high quality childcare with a happy atmosphere within a safe, secure and stimulating environment. To encourage the development of self-esteem and independence which will help children to make a natural transition to full time schooling. **Summary of the objects** To ensure each child is supported in developing their potential at **of the charity set out in** their own pace by means of **its governing document** developmentally appropriate play activities and a high level of individual adult input. To provide activities and experiences that are planned to meet their individual stages of development within the early year’s foundation stage. To always look at ways to improve and update the environment, layout, equipment and resources available within the Playgroup. At the children’s centre, located in close proximity to the Weatheralls primary school we have sessions of 8.45 – 2-45 Monday ,Wednesday & Friday and 11.45 – 2.45. At St Andrews primary school we open five days a week 8.45 – 2.45, this is in our own private setting, which has been significantly renovated inside and outside to optimize the children’s experience. A maximum of 25 children may attend each setting at any one time. We allow registration at any time, and children may start from their 2[nd] birthday. **Summary of the main** We are a registered early years provider (registered charity **activities undertaken for** number 1032286) and are eligible for Nursery Education Grant **the public benefit in** funding for 2 to 3 year old’s, which is applied for and received **relation to these objects** through Cambridgeshire County Council. **(include within this** We are governed by Ofsted and received a ‘Good’ Ofsted **section the statutory** inspection at our St Andrews setting in June 2019. And a Good **declaration that trustees** Ofsted inspection at the Weatheralls in January 2020. The **have had regard to the** Ofsted reports are available for parents to view at the individual **guidance issued by the** settings and on the Ofsted website. **Charity Commission on** We are accredited with the Pre-School Learning Alliance (PLA) **public benefit)** and as such work to staff ratios of 1 adult: 4 children for 2 year olds and 1:6 for 3 years old and over. The Trustees have had regard to the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We mainly attract children from Soham and its neighbouring villages. We advertise through our own Web Site, social media, children’s centre's, heath visiting teams, posters in local businesses/libraries etc. and word of mouth recommendations. We utilise an app called Tapestry online learning journey, we actively update children’s online portfolio with observations, photos and assessments which are shared with individual children’s parents or guardians.
We have a closed parental/guardian group on Facebook (only by invitation to ensure confidentiality) Parents can see our themes and resources and contact us. They are encouraged to leave feedback & reviews. Recent newsletters and events are posted in the confidential group to ensure we follow policy. We also have a Web Site www.sohamplaygroup.co.uk We have had some families at the start of the year chose not to send their children due to their fears for covid but on the whole attendance has been good. We received a local area opportunity grant and have been able to enhance the outdoor areas at both settings. We have worked with the government guidelines for covid we some closures but we look forward to this being a memory. We have undertaken lots of training and this has been carried out via zoom, we have been able to meet new families in the gardens at both settings thus maintaining a good connection with our families.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
We have a reserve account with £20,000 and we will look to increase this annually.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The principal source of funds are Early Year Funding applied for and received from Cambridgeshire County Council, this is a combination of means tested funding for 2 year olds and universal funding for 3 year olds. We also look to fundraise towards specific projects are targets with have included the outdoor learning environment at our St Andrews setting. We have been able to undertake tree planting, growing of produce and den building with our children at this setting.
We will be looking to fundraise going forwards towards an outdoor classroom at the St Andrews setting.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _Louise Sarll_ **Full name(s)** Louise Sarll **Position (eg Secretary,** Chair **Chair, etc) Date** 28/04/2022
March **2012**
**TAR**
6
Registered charity number 1032286
## Soham Playgroup
Report and Accounts
31 August 2021
## **Soham Playgroup Report and accounts Contents**
||**Page**|
|---|---|
|Trustees' report|1|
|Accountants' report|2|
|Profit and loss account|3|
|Balance sheet|4|
|Notes to the profit and loss account|5|
|Notes to the balance sheet|6|
**Soham Playgroup Registered number: 1032286 Trustees' Report**
The trustees present their report and accounts for the year ended 31 August 2021.
## **Principal activities**
The charity's principal activity during the year continued to be that of the provision of early years childcare and the application of the early years foundation stage framework
## **Trustees'**
The following persons served as trustees during the year:
L Sarll Chairperson H James Treasurer S Miller Secretary A Botting A Clark H Cooper S Hines M Irvine T Fretwell C Lee N Salisbury K Fahey C Neech D Kirk
This report was approved by the trustees on 20 October 2021 and signed on its behalf.
L Sarll Chairperson
1
## **Soham Playgroup Accountants' Report**
## **Accountants' report to the trustees of Soham Playgroup**
In accordance with your instructions, we have prepared the accounts which comprise the Profit and Loss Account, the Balance Sheet and the related notes from the accounting records of the charity and on the basis of information and explanations you have given to us.
We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts.
Johnson & Co Accountants Ltd
30a High Street Soham Ely Cambs CB7 5HE
20 October 2021
2
## **Soham Playgroup Schedule to the profit and loss account for the year ended 31 August 2021**
_for the information of the trustees only_
|**Sales**
Cost of sales
**Gross profit**
Premises costs
Administrative expenses
**Operating profit/(loss)**
Interest receivable
**Profit/(loss) for the financial year**|**2021**
**£**
126,649
(87,672)
38,977
(12,046)
(22,768)
4,163
-
4,163|**2020**
**£**
103,407
(95,117)
8,290
(17,903)
(3,234)
(12,847)
1
(12,846)|
|---|---|---|
3
## **Soham Playgroup Registered Charity number:** 1032286 **Balance Sheet as at 31 August 2021**
|**Notes**
**Fixed assets**
Tangible assets
2
**Current assets**
Stocks
Debtors
3
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
4
**Net current assets**
**Net assets**
Trustees reserves
**Trustees' funds**|248
-
52,941
53,189
-|**2021**
**£**
10,084
53,189
63,273
63,273
63,273|248
336
45,425
46,009
(345)|**2020**
**£**
13,446
45,664
59,110
59,110
59,110|
|---|---|---|---|---|
H James Trustee Approved by the trustees on 20 October 2021
4
## **Soham Playgroup Detailed profit and loss account for the year ended 31 August 2021**
_This schedule does not form part of the statutory accounts_
|**Sales**
Cambridgeshire County Council
Fees received
Registration fess
Grant income
Fundraising
Donations
Training and Clothing
**Administrative expenses**
Employee costs:
Staff wages
PAYE & NI
JRS Grant
Staff entertaining
Staff training and welfare
DBS checks
Equipment and activities
Premises costs:
Rent of permanent settings
Portacabin costs
Depreciation
General administrative expenses:
Telephone and fax
Stationery, IT and postage
Toys and equipment
Fundraising costs
Subscriptions
Bank charges
Public liability Insurance
Committee Costs
Christmas fayre
Depreciation|**2021**
**£**
94,294
26,928
3,075
-
1,515
523
314
126,649
84,565
3,675
(688)
120
-
-
-
87,672
11,496
550
-
12,046
225
1,555
16,499
204
70
88
660
105
-
3,362
22,768
122,486|**2020**
**£**
75,862
23,891
834
500
284
1,953
83
103,407
93,089
6,306
(6,992)
80
675
62
1,897
95,117
12,663
758
4,482
17,903
80
1,175
698
77
277
94
660
163
10
-
3,234
116,254|
|---|---|---|
5
**Soham Playgroup Notes to the balance sheet for the year ended 31 August 2021**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
## _**Turnover**_
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Plant and machinery over 5 years Fixtures, fittings, tools and equipment over 5 years
## _**Stocks**_
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost is determined using the first in first out method. The carrying amount of stock sold is recognised as an expense in the period in which the related revenue is recognised.
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
6
## **Soham Playgroup Notes to the balance sheet for the year ended 31 August 2021**
## _**Taxation**_
A current tax liability is recognised for the tax payable on the taxable profit of the current and past periods. A current tax asset is recognised in respect of a tax loss that can be carried back to recover tax paid in a previous period. Deferred tax is recognised in respect of all timing differences between the recognition of income and expenses in the financial statements and their inclusion in tax assessments. Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits. Deferred tax is measured using the tax rates and laws that have been enacted or substantively enacted by the reporting date and that are expected to apply to the reversal of the timing difference, except for revalued land and investment property where the tax rate that applies to the sale of the asset is used. Current and deferred tax assets and liabilities are not discounted.
## _**Provisions**_
Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
## _**Foreign currency translation**_
Transactions in foreign currencies are initially recognised at the rate of exchange ruling at the date of the transaction. At the end of each reporting period foreign currency monetary items are translated at the closing rate of exchange. Non-monetary items that are measured at historical cost are translated at the rate ruling at the date of the transaction. All differences are charged to profit or loss.
## _**Pensions**_
Contributions to defined contribution plans are expensed in the period to which they relate.
## **2 Tangible fixed assets**
|**Cost**
At 1 September 2020
At 31 August 2021
**Depreciation**
At 1 September 2020
Charge for the year
At 31 August 2021
**Net book value**
At 31 August 2021
At 31 August 2020|**Land and**
**buildings**
**£**
21,409
21,409
7,963
3,362
11,325
10,084
13,446|
|---|---|
7
## **Soham Playgroup Notes to the balance sheet for the year ended 31 August 2021**
|**3**
**Debtors**
Trade debtors
**4**
**Creditors: amounts falling due within one year**
Trade creditors|**2021**
**£**
-
**2021**
**£**
-|**2020**
**£**
336
**2020**
**£**
345|
|---|---|---|
## **5 Other information**
Soham Playgroup is registered with the Charities Commission, the address for correspondence is:
3 Ennion Close Soham Ely Cambs CB7 5GU
8