Southampton Stage Dance Festival
Trustees’ Annual Report
For the financial year ended 30 September 2025
Objectives and Activities
The Southampton Stage Dance Festival exists to provide performance opportunities for young dancers in a professional theatre environment, encouraging confidence, development, and artistic growth through participation in an adjudicated dance festival.
The charity supports local dancers, teachers, and dance schools by offering a well-organised and accessible festival where participants can gain valuable stage experience, receive professional feedback from qualified adjudicators, and celebrate achievement in a positive and encouraging setting.
Main Activities Undertaken
During the financial year, the charity’s primary activity was the planning, organisation, and delivery of the annual Southampton Stage Dance Festival in May.
This included venue hire, adjudicator engagement, volunteer coordination, safeguarding arrangements, awards and certificates, front of house management, and the overall administration required to deliver the festival successfully.
The festival continued to provide an important opportunity for young performers across the region to participate in dance performance and competition within a supportive and professionally run environment.
Financial Review
For the financial year ending 30 September 2025, the charity reported total income of £26,601 and total expenditure of £28,484, resulting in a deficit of £1,883.
The main sources of income were festival entry fees and festival-related income such as ticket sales.
The main areas of expenditure were theatre hire, adjudicator fees, staffing, awards, and printing and stationery costs required for the delivery of the festival.
The trustees recognise that increasing operational costs, particularly venue and delivery costs, continue to place pressure on the financial position of the charity. However, the charity remains financially stable and continues to operate in line with its charitable objectives.
Public Benefit
The trustees confirm that they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit.
The charity provides clear public benefit by supporting the education and development of young dancers through accessible performance opportunities, adjudication, and participation in the performing arts.
Trustees’ Responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The trustees are responsible for keeping proper accounting records, safeguarding the assets of the charity, and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees
Approved by the trustees and signed on their behalf.
Signed:
Name: Hannah Harrison
Position: Trustee / Treasurer
Date: 24/04/2025
| Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | Income and Expenditure Summaryfor Southampton Stage Dance Festival 2024/25 | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Profit to Date | Monthly Profit or Loss | ||||||||||||||||
| -£1,883 | Oct-24 | Nov-24 | Dec-24 | QTR 1 | Jan-25 | Feb-25 | Mar-25 | QTR 2 | Apr-25 | May-25 | Jun-25 | QTR 3 | Jul-25 | Aug-25 | Sep-25 | QTR 4 | |
| -£943 | -£300 | £0 | -£1,243 | £11,419 | £2,536 | -£1,652 | £12,303 | -£1,248 | £5,977 | -£18,648 | -£13,919 | £1,578 | -£518 | -£83 | £977 | ||
| 1,882.65 - |
|||||||||||||||||
| INCOME | TOTAL | Oct-24 | Nov-24 | Dec-24 | QTR 1 | Jan-25 | Feb-25 | Mar-25 | QTR 2 | Apr-25 | May-25 | Jun-25 | QTR 3 | Jul-25 | Aug-25 | Sep-25 | QTR 4 |
| P01 | P02 | P03 | P04 | P05 | P06 | P07 | P08 | P09 | P10 | P11 | P12 | ||||||
| 26,601 £ |
3 £ |
- £ |
- £ |
3 £ |
12,329 £ |
2,536 £ |
- £ |
14,865 £ |
85 £ |
7,132 £ |
2,319 £ |
9,535 £ |
2,198 £ |
- £ |
- £ |
2,198 £ |
|
| FESTIVAL FEES FESTIVAL INCOME INTEREST RECEIVED OTHER INCOME |
14,865 £ |
- £ |
- £ |
- £ |
- £ |
12,329 £ |
2,536 £ |
- £ |
14,865 £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
| 11,733 £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
85 £ |
7,132 £ |
2,319 £ |
9,535 £ |
2,198 £ |
- £ |
- £ |
2,198 £ |
|
| - £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
|
| 4 £ |
3 £ |
- £ |
- £ |
3 £ |
1 £ |
- £ |
- £ |
1 £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
|
| COST OF SALES | TOTAL | Oct-24 | Nov-24 | Dec-24 | QTR 1 | Jan-25 | Feb-25 | Mar-25 | QTR 2 | Apr-25 | May-25 | Jun-25 | QTR 3 | Jul-25 | Aug-25 | Sep-25 | QTR 4 |
| P01 | P02 | P03 | P04 | P05 | P06 | P07 | P08 | P09 | P10 | P11 | P12 | ||||||
| 26,831 -£ |
748 -£ |
- £ |
- £ |
748 -£ |
543 -£ |
- £ |
1,652 -£ |
2,195 -£ |
1,332 -£ |
1,155 -£ |
20,947 -£ |
23,434 -£ |
350 -£ |
103 -£ |
- £ |
453 -£ |
|
| ADJUDICATOR COSTS AWARDS FRONT DESK SYSTEMS PRINTING/STATIONERY STAFF THEATRE HIRE |
5,396 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
1,592 -£ |
1,592 -£ |
- £ |
- £ |
3,804 -£ |
3,804 -£ |
- £ |
- £ |
- £ |
- £ |
| 1,405 -£ |
60 -£ |
- £ |
- £ |
60 -£ |
- £ |
- £ |
60 -£ |
60 -£ |
375 -£ |
159 -£ |
401 -£ |
935 -£ |
350 -£ |
- £ |
- £ |
350 -£ |
|
| 1,108 -£ |
- £ |
- £ |
- £ |
- £ |
468 -£ |
- £ |
- £ |
468 -£ |
- £ |
- £ |
537 -£ |
537 -£ |
- £ |
103 -£ |
- £ |
103 -£ |
|
| 601 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
601 -£ |
601 -£ |
- £ |
- £ |
- £ |
- £ |
|
| 2,140 -£ |
88 -£ |
- £ |
- £ |
88 -£ |
76 -£ |
- £ |
- £ |
76 -£ |
957 -£ |
996 -£ |
23 -£ |
1,976 -£ |
- £ |
- £ |
- £ |
- £ |
|
| 2,256 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
2,256 -£ |
2,256 -£ |
- £ |
- £ |
- £ |
- £ |
|
| 13,925 -£ |
600 -£ |
- £ |
- £ |
600 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
13,325 -£ |
13,325 -£ |
- £ |
- £ |
- £ |
- £ |
|
| EXPENDITURE | TOTAL | Oct-24 | Nov-24 | Dec-24 | QTR 1 | Jan-25 | Feb-25 | Mar-25 | QTR 2 | Apr-25 | May-25 | Jun-25 | QTR 3 | Jul-25 | Aug-25 | Sep-25 | QTR 4 |
| P01 | P02 | P03 | P04 | P05 | P06 | P07 | P08 | P09 | P10 | P11 | P12 | ||||||
| 1,653 -£ |
198 -£ |
300 -£ |
- £ |
498 -£ |
367 -£ |
- £ |
- £ |
367 -£ |
- £ |
- £ |
20 -£ |
20 -£ |
270 -£ |
415 -£ |
83 -£ |
768 -£ |
|
| ASSET - COMPUTER EQUIPMENT | - £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
| BANK CHARGES | - £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
| COMPUTER COSTS | 210 -£ |
80 -£ |
- £ |
- £ |
80 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
130 -£ |
- £ |
130 -£ |
| INSURANCE | 300 -£ |
- £ |
300 -£ |
- £ |
300 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
| MEMBERSHIPS | 358 -£ |
- £ |
- £ |
- £ |
- £ |
88 -£ |
- £ |
- £ |
88 -£ |
- £ |
- £ |
- £ |
- £ |
270 -£ |
- £ |
- £ |
270 -£ |
| SAFEGUARDING | 20 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
20 -£ |
20 -£ |
- £ |
- £ |
- £ |
- £ |
| STAFF TRAINING | 486 -£ |
118 -£ |
- £ |
- £ |
118 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
285 -£ |
83 -£ |
368 -£ |
| WEBSITE | 121 -£ |
- £ |
- £ |
- £ |
- £ |
121 -£ |
- £ |
- £ |
121 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
| OTHER COSTS | 159 -£ |
- £ |
- £ |
- £ |
- £ |
159 -£ |
- £ |
- £ |
159 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
| TOTAL COSTS | TOTAL | Oct-24 | Nov-24 | Dec-24 | QTR 1 | Jan-25 | Feb-25 | Mar-25 | QTR 2 | Apr-25 | May-25 | Jun-25 | QTR 3 | Jul-25 | Aug-25 | Sep-25 | QTR 4 |
| P01 | P02 | P03 | P04 | P05 | P06 | P07 | P08 | P09 | P10 | P11 | P12 | ||||||
| 28,484 -£ |
946 -£ |
300 -£ |
- £ |
1,246 -£ |
911 -£ |
- £ |
1,652 -£ |
2,563 -£ |
1,332 -£ |
1,155 -£ |
20,967 -£ |
23,454 -£ |
620 -£ |
518 -£ |
83 -£ |
1,221 -£ |
Accounting period 01/10/2024 - 30/09/2025
Independent Examiner’s Report to the Trustees of Southampton Stage Dance Festival
I report to the trustees on my examination of the accounts of Southampton Stage Dance Festival for the year ended 30 September 2025.
Responsibilities and basis of report
As the charity’s trustees, you are responsible for preparing the accounts in accordance with the requirements of the Charities Act 2011.
You are also responsible for ensuring that the charity keeps proper accounting records and for preparing accounts which accord with those records.
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Charities Act 2011. In carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s responsibilities
My responsibility is to examine the accounts and to state whether any material matters have come to my attention which give me cause to believe that, in any material respect:
-
accounting records have not been kept in accordance with section 130 of the Charities Act 2011; or
-
the accounts do not accord with those accounting records.
An independent examination does not involve the procedures required for an audit and, accordingly, I do not express an audit opinion on the accounts.
Independent examiner’s statement
I have completed my examination of the accounts of Southampton Stage Dance Festival for the year ended 30 September 2025.
I confirm that no material matters have come to my attention in connection with the examination which give me reasonable cause to believe that, in any material respect:
-
accounting records have not been kept in accordance with section 130 of the Charities Act 2011; or
-
the accounts do not accord with the accounting records.
I have no concerns and have identified no other matters in connection with my examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Fantasia Scott Professional Qualifications: ACA 4725694 & CTA 231558 Address: 5 Buriton Road, Winchester, SO22 6HX Date: 15th July 2026