Charity Registration No. 1032239
LOWER WILLINGDON PRE-SCHOOL NURSERY ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
LOWER WILLINGDON PRE-SCHOOL NURSERY
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees Mrs Deborah Broady Mrs S Hammond Ms H Miller-Cook Ms D Field Ms V Portwin Ms K Adams (Appointed 19 November 2020) Mrs J Jones Ms N Ward Ms S Marshall-Hill Ms L Doughty-Lee (Appointed 1 September 2020) Ms G Game Charity number 1032239 Principal address c/o Willingdon County Primary School Rapsons Road Eastbourne East Sussex BN20 9RJ Independent examiner Nicholas Brown FCA DChA BFP 18 Hyde Gardens Eastbourne East Sussex BN21 4PT
LOWER WILLINGDON PRE-SCHOOL NURSERY
CONTENTS
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| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Receipts and Payments Account | 5 |
| Statement of Assets and Liabilities | 6 |
LOWER WILLINGDON PRE-SCHOOL NURSERY
TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2021
The trustees present their report and accounts for the year ended 31st August 2021.
The accounts have been prepared in accordance with the Charities Act 2011 on the Receipts and Payments basis and comply with the charity’s constitution.
Structure, Governance and Management.
The charity is governed by a constitution dated 22 September 1993 and laid down by the Pre-School Learning Association (PLA). The constitution and policies are reviewed each year and, if need be, amended and reapproved at the Annual General Meeting (AGM).
The trustees who served during the year were:
Debbie Broady (Chair) Joanne Jones Sonya Hammond Victoria Portwin Sarah Marshall-Hill Nicola Ward Gemma Game Hayley Miller-Cook Danielle Field Louise Doughty-Lee Kay Adams (Appointed 19/11/2020)
Each year new trustees can be nominated for service for a period of one year. These nominations are made before the AGM, with a maximum of 12 (excluding the 4 designated posts). If too many nominations are received, then the trustees are selected by a vote at the AGM, in accordance with the PLA and policy documents of the Pre-School.
The Pre-School nursery is affiliated to Willingdon CP School and operates from a shared site with the school.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. The Pre-School follows the advice set out by the Charity Commission with regard to safeguarding its cash and bank accounts against fraud and these procedures are set out in the charity's finance policy.
Objectives and Activities.
The trustees have paid due regard to public benefit guidance issued by the Charity Commission in deciding what activities the charity should undertake.
The charity’s objects are defined by the policy documents and are to provide care and education for children aged 2-8 in the form of pre-school, breakfast club, lunch club and after school club.
Achievements and Performance.
We are very much a Pre-School and it is our main aim is to prepare the children for school. We also run a small group for toddlers, babies and mothers and this group provides a good stepping stone into Pre-School.
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LOWER WILLINGDON PRE-SCHOOL NURSERY
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021
The Pre-School has had a difficult year this year due to coronavirus (Covid-19). Although the setting was open for the full year, some parents were hesitant to send their child back to an environment that they did not have to attend. The ESCC agreed that all settings could continue to receive funding for those children not in attendance that would have been if circumstances were different. However, Breakfast and After School Clubs did suffer in numbers as parents were either working from home and did not need the provision or bubbles; were sent home to isolate and we then did not charge for their sessions. One member of staff remained on furlough due to their personal circumstances, but the setting was still able to continue to receive funding for the majority of this through the Government Furlough Scheme.
This year we were fortunate to employ Jodie Vine and Jenni Bodle, who both work part time and join us with a great deal of experience and knowledge from other local settings.
The outside space was finally completed this year and, due to the range of difficulties and several different contractors that came in to help finish it, the company reduced our final invoice.
The Pre-School continues to work very closely with the school and, although Covid delayed the transition visits which would normally start in January to Easter this year, the older children still managed to have weekly opportunities to go over to the school. However, their visits were limited to remaining outside and in their own bubble (so not mixing with the Reception children) it was still a valuable experience for the children to experience the school activities and become accustomed to the routines in the school. This gave all the children, regardless of whether or not they were going to Willingdon Primary School, the chance to familiarise themselves with expectations of being at 'big school'.
Further details of the charity's achievements are contained within the minutes of the AGM, a copy of which is sent to the Charity Commission each year along with the charity's annual return.
Financial Review
Overall, income in the year was up on last year as a result of an increase in the number of children attending and being open for the full year. Support through the lockdown and the coronavirus pandemic was also received from the Government which covered our furloughed staff. Expenditure increased compared to last year in line with being open for the full year this year.
Other than the development of the outside area (see above), this year has seen only running repairs and maintenance undertaken. Staff costs remain our largest cost. These have again increased as new staff were taken on. The overall result for this year was a deficit of £28,308. This was as a result of the £24,000 spent on the outside space development.
During the year, the toilet was remodelled as an accessible toilet. The suite and accessible bars were donated by SPS Plumbing and the work was undertaken for free by Mark Fletcher of BYB Property Limited. The trustees estimate the value of these goods and services as approximately £2,800.
The Pre-School holds reserves on deposit in the form of a contingency fund. This fund must hold enough funds to enable the charity to continue on another site in the event that there is damage to the main building which would prevent it operating there. The fund must also hold sufficient funds to make redundancy payments to the staff members in the event that the Pre-School was forced to close permanently. The Contingency Fund currently stands at £55,000 which equates to about 3 months general running costs. Reserves are currently within the Committee’s requirement of 3 to 6 months running costs.
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LOWER WILLINGDON PRE-SCHOOL NURSERY
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021
The trustees believe that there are no material uncertainties regarding the charity’s ability to continue as a going concern.
Approved on behalf of the Board of Trustees
Debbie Broady (Chair) Trustee
Dated: 18 November 2021
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LOWER WILLINGDON PRE-SCHOOL NURSERY
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF LOWER WILLINGDON PRE-SCHOOL NURSERY
I report to the trustees on my examination of the accounts of Lower Willingdon Pre-School Nursery (the charity) for the year ended 31 August 2021.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the financial statements present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nicholas Brown FCA DChA BFP
18 Hyde Gardens Eastbourne East Sussex BN21 4PT
Dated: 18 November 2021
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LOWER WILLINGDON PRE-SCHOOL NURSERY RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021
| 2021 £ Incoming Receipts Breakfast Club After School Club Fund Raising Sports Day 1,297 Hats, T-Shirts and Book sales 895 Photographs - Trips and Christmas party 160 Christmas and Summer Fairs 305 Music in the Park 373 Miscellaneous 368 Other Receipts Bank interest received 44 Mother and Toddlers’ group 8 Government and other grants 21,388 Nursery subscriptions and fees 107,627 Donations and Gift Aid 973 Total Incoming Receipts Outgoing Payments: Classroom activities Mother and Toddlers Insurance Cleaning Gifts, Parties and Outings Milk, Tea, Coffee and water Miscellaneous Printing, Postage, Stationery and Advertising Hire of Hall, stalls and rent Telephone and internet Toys, books and equipment Training Staff wages and pensions Light, heat and water Garden Project (Fixed assets) Fixtures and fitting additions Cost of Hats, T-shirts and books sold Repairs and maintenance, building expenses Computer costs Independent Examination Legal Fees Staff Uniforms After school & breakfast club expense Travelling Christmas fair expenses Total Payments Excess of Payments over Receipts Bank balances at 1 September 2020 Bank balances at 31 August 2021 |
2020 £ £ £ 27,165 19,783 31,529 21,765 - 652 124 97 1,282 - 481 3,398 2,636 274 470 29,462 110,375 477 130,040 141,058 192,132 185,242 2,699 3,533 - 462 1,795 1,784 2,603 1,204 - 109 360 464 2,576 684 1,682 1,311 133 133 691 1,179 1,305 863 1,069 1,559 172,358 165,104 2,236 2,171 24,000 - 310 - 820 552 745 3,167 2,526 2,397 870 834 (37) 83 - 149 1,699 1,537 - - - 171 220,450 189,450 (28,308) (4,208) 86,702 90,910 58,394 86,702 |
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LOWER WILLINGDON PRE-SCHOOL NURSERY STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2021
| Fixed Assets Leasehold Building at cost Depreciation brought forward Less: Depreciation in year Equipment Cash and Bank Accounts Deposit account Current account Equals/Fairfx Prepaid Cards Cash in hand Liabilities Building project re outside garden area Independent examiner’s fees Net Current Assets Total Assets Less Current Liabilities |
2021 £ 135,450 (46,124) (4,515) 55,000 2,800 594 - 58,394 - 894 894 |
£ 84,811 25,596 110,407 57,500 167,907 |
2020 £ 122,495 (42,576) (3,548) 70,274 15,674 754 - 86,702 23,857 870 24,727 |
£ 76,371 25,286 101,657 61,975 163,632 |
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The accounts were approved by the trustees on 18 November 2021.
D Broady (Chairperson)
Trustee
Notes to the accounts
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None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. No trustees were reimbursed any expenses during the year.
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Some of the trustees’ children attended the Nursery School during the year. The trustees paid the full standard fees for attendance.
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