Trustees’ Annual Report for the period
From 1 July 2024 Period start date To 30 June 2025 Period end date
Charity name: Rotary Club of Leatherhead Benevolent Fund
Charity registration number: 1032183
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Raise Funds and receive donations in relation to charitable activities for the Rotary Club of Leatherhead, as decided by a resolution of the Club Council |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main fundraising activities were: Big Band Concert, 10K Bluebell un, Golf Day/Bridge Masterclass and Quiz. These, together with a bequest of £51,709 and other donations raised £87,667 against which costs of £14,801 gave rise to net funds of £72,866 available for donation, see detail below. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees in accordance with the Charity Commission guidance, have focussed their activity on local and national charities. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not Applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not Applicable |
| Contribution made by volunteers |
Para 1.38 | Volunteers supported the Charity with marshalling for the 10K Bluebell run, the Bridge event, Big Band Concert and Christmas collections. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Each year the President nominates a Charity for the year, in this case it was the Mary Francis Trust with a focus on Men’s mental Health. The following donations were made in the year: Mary Francis Trust £11,000 Rotary End Polio Now £50,000 Leatherhead Samaritans £2,416 Local Charities and schools £2,152 Prostate Cancer £1,500 Rotary Foundation £1,100 Shelter Box £590 Poppy Appeal £125 The Charity received a bequest of £51,709 from Mrs Gillian Adams in support of Polio eradication. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Not Applicable |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Not Applicable |
| Investment performance against objectives |
Para 1.41 | Not Applicable |
| Other | Not Applicable |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity is in a good financial position with reserves of £8,608. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity seeks to hold a minimum of £2,000 for emergency funding. This objective has been exceeded in the year. |
| Amount of reserves held | Para 1.22 | Total Reserves £8,608. |
| Reasons for holding zero reserves |
Para 1.22 | Not Applicable |
| Details of fund materially in deficit |
Para 1.24 | Not Applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not Applicable |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Not Applicable |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not Applicable |
| A description of the principal risks facing the charity |
Para 1.46 | Not Applicable |
| Other | Not Applicable |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed dated 15 October 1960 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Club, by resolution of the Council shall have the right to nominate all new Trustees and the Trustees shall appoint the persons so mentioned to the Trustees of this deed. If any Trustee ceases to be a subscribing member of the Club they shall cease to be a Trustee. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Not Applicable |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Not Applicable |
| Relationship with any related parties |
Para 1.51 | Not Applicable |
| Other | Not Applicable |
Reference and Administrative details
| Charity name | Rotary Club of Leatherhead Benevolent Fund |
|---|---|
| Other name the charity uses | Leatherhead Rotary |
| Registered charity number | 1032183 |
| Charity’s principal address | 10 Highfields Fetcham Surrey KT22 9XA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Adrian O’Loughlin | Club Membership | |||
| Simon Edmands | Club Secretary | Club Membership | ||
| David Waddington | resigned 22.4.26 | Club Membership | ||
| Colin Rosen | resigned 1.7.25 | Club Membership | ||
| Andrew Emmett | Club Treasurer | appointed 5.12.25 | Club Membership | |
| Robert Weldon- Gamble |
Compliance Officer | appointed 5.12.25 | Club Membership | |
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not Applicable
Other optional information
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Simon Edmands Full name(s) Andrew Emmett Position (eg Secretary, Trustee Secretary Chair, etc) Date 26 April 2026
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Rotary Club of Leatherhead
Benevolent Fund Charity No. 1032183
Year ended 30 June 2025
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| Income and Expenditure Account 2023/24 £ Fundraising 141,250.00 Bequests 5,721.82 Big Band Concert 2,156.22 Bluebell 10K 2,428.00 Golf Day 793.22 Bridge Masterclass 813.79 International Event 3,261.92 Donations & Gift Aid 156,424.97 Donations paid: 12,000.00 British Heart Foundation 0.00 Mary Francis Trust 1,502.00 Local Charities 2,850.00 Prostate Cancer 300.00 Speakers' Fund 396.70 Leatherhead Samaritans 0.00 Shelter Box 1,000.00 Rotary Foundation 141,450.00 End Polio Now 125.00 Poppy appeal 159,623.70 (3,198.73)Excess donations |
2024/25 Income Costs £ 51,709.07 0.00 8,294.96 5,485.69 4,551.94 2,005.71 9,300.78 5,485.22 6,274.90 1,440.37 1,025.46 384.00 6,510.14 0.00 |
Net 51,709.07 2,809.27 2,546.23 3,815.56 4,834.53 641.46 6,510.14 |
|---|---|---|
| 87,667.25 14,800.99 |
72,866.26 |
|
| 0.00 11,000.00 1,852.00 1,500.00 300.00 2,416.26 590.00 1,100.00 50,000.00 125.00 |
||
| 68,883.26 | ||
| 3,983.00 |
Rotary Club of Leatherhead Benevolent Fund Charity No. 1032183 Year ended 30 June 2025
| Statement of Financial Position 2023/24 £ Current Assets 11,814.97 Cash at Bank 100.00 Cash Float 0.00 Sundry Debtor 11,914.97 Current Liabilities 3,729.00 Golf Day advance receipts 3,560.62 Sundry Creditors 7,289.62 4,625.35Assets less Liabilities Represented by: 0.00 BHF Reserve 0.00 EPN Reserve 1,726.27 CVY Reserve 300.00 Charity Speaker Reserve 2,599.08 Benevolent Fund 4,625.35 |
2024/25 £ 18,880.35 100.00 140.00 |
|---|---|
| 19,120.35 | |
| 4,862.00 5,650.00 |
|
| 10,512.00 | |
| 8,608.35 | |
| 2,634.22 1,709.07 1,287.87 300.00 2,677.19 |
|
| 8,608.35 |
INDEPENDENT ASSESSORS
M Goldhawk FCA (retired) ………………………………………. D Gibson ………………………………………. C Thorpe ……………………………………….
Independent examiners report to the trustees of Leatherhead Rotary Benevolent Fund.
We report to the trustees on our examination of the accounts of the Leatherhead Rotary Benevolent Fund (the Trust) for the year ended 30 June 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
We report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
The accounts do not accord with those records; or
-
The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: David Gibson Address: 15 Crabtree Lane, Bookham, Surrey, KT23 4PG Date: 15 November 202
Name: Christopher Thorpe Address: Chanctonbury, Edwin Road, West Horsley, Surrey KT24 6LN Date: 15 November 2025 Name: Mike Goldhawk FCA (Retired) Address: 12 Highfields, Fetcham, Surrey KT22 9XA Date: 15 November 2025