CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 July 2023 To 30 June 2024 Charity name: Rotsry Club of Leatherhead Benevolent Fund Charity registration number: 1032183 Objectives and Activities SORP reference Para1.17 Summary of the purposes of the charity as set out in its governing document Raise Funds and receive donations in relation to charrtable aCtI￿1t1eS for the Rotary Club of Leatherhead. as decided by resolLrtion of the Club Counal. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 The fundraising activities were: Big Band Concert, 10K Bluebell Run (For both dub and runners, own charities), Golf Day, Bridge event and Christmas ￿llections. Books, Bric a Brac, Clothing, Small Electricals and Toys appeal for sale by the BHF Shop, ￿"ngstOn Upon Thames. These activities, together with sundry donations raised £28,529.41 gross, costs of £13,554.44 and £14,974.97 for distribution. Of this total Donations in the year was £18.173.70 further detailed in Achievement and Performan￿ below. Statement confirming whether the trustees have had regard to the guidan issued by the Charty Commission on public benefrt Para 1.18 Trustees In accordance with the Charity Commission guidance the actiirities have been focused on local charities and organisations together with supporting overseas disaster relief. Additlonal infonnation (optional) You ma choose to indude further statements where relevant aboul". SORP referente Para 1.38 Not Applicable Policy on grant making Para 1.38 Not Applicable Policy on soaal investment including program related investment Volunteers were Marshalls for the 1 Ok Bluebell Run. They also supported the Bridge Event, Big Band Concert and Christmas Collections. Contribution made by volunteers Para 1.38 The BHF Shop Woking appeal sorting and bagging donations. Other Achievements and Perforniance SORP reference Each year the Club President nominates a Charity for their year, in this case rt was the British Heart Foundation with focus on vascular dementia support. Successful fundraising resulted in the dub supporting both local and international arities induding: British Heart Foundation Rotary Foundation Prostate Cancer Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its benefi¢aaries and any wider benefits to society as a whole. Para 1.20 £12.000 £ 1,000 £ 2,850 £ 396.70 Leatherhead Samaritans Local Leatherhead Charities £ 1,502 Poppy Appeal £ 125 Charity Speakers Total donations in the year were £18,173.70 with the balan￿ of net income added to Reserves. £ 300 The Club received a Iwuest of £141,450 to the Rotary End Polio Now Campaign from Gillian Adams in her will. Structure. Governance and Management Description of charity's trusts: Type of governing document Pwa 1.25 Trust Deed dated 15 October 1960. How is the charity constituted? Pwa 1.25 Trust. Truslee selection methods induding details of any cx)nstitLrtional PfOViSiOnS e.g. election to post or name of any person or body ent￿ed to appoint one or more trustees Para 1.25 The dub by resolution of the Council shall have the right to nominate all new trustees and the Trustees shall appoint the persons so mentioned to the trustees of this deed. If any Trustee ceases to be a subscribing member of the Club he shall 'ipso facto. cease to be a trustee. Addltlonal inforniatlon (optionall You ma choose to indude further statements where relevant at)out: Not Applicable Policies and Pro￿dureS adopted for the induction and training of trustees Para 1.51 Not Applicable The chaTity's organisational strudure and any wider network with which the charity works Para 1.51 Not Applicable Relationship with any related parties Para 1.51 Other Not Applicable Reference and Administrative details Charity name Rotary Club of Leatherhead Benevolent Fund Other name the charity Uses Leatherhead Rotary Registered charity number 1032183 Charity's principal address 18 Church Street Dorking Surrey RH4 1DW Names of the charity trustses who manage the charlty Dates a¢t•d If not for wholo Trustee name oirice (rf any) Namo of porson (or body) entiti toa oint trust00 ifan Club membership Club membership Club membership Club membership Adrian O'Loughlin Simon Edmands David Waddington Colin Rosen Club Secretary 10 12 13 14 15 16 17 18 19 20 orate trustees - names of the directors at the date the re Director nam? rtwasa roved None Structure, Governance and Management Description of charity's trusts: Type of governing document Para 1.25 Trust Deed dated 15 October 1960. How is the charity constituted? Para 1.25 Trust. Trust￿ selection methods including detatls of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The dub by resolution of the Counal shall have the rigm to nominate all new trustees and the Trustees shall appoint the persons so mentioned to the trustees of this deed. If any Trustee ￿aSe$ to be a subscrits.ng member of the Club he shall 'ipx* fa(ao° ase to be a trustee. Additional infomiation (optional) You ma choose to indude further statements where relevant at)out: Not Applicable Policies and pr(xedures adopted for the induction and training of trustees Parn 1.51 Not Applicable The chaiity's organisational strudure and any wider network with which the charity works Para 1.51 Not Applicable Relationship with any related parties Para 1.51 Other Not Applicable Financial Review Review of the charity's financial position at the end of the period Para 121 At the end of this financial year the charity was in a good financial position with the capabilty to fund any charitable requests prior to undertaking further fund-raising. Statement explaining the policy for holding reserves stating why they are held Para 1.22 The dub holds a contingency to fund any charitable requests prior to undertaking further fund-raising. Amount of reserves held Para 1.22 £4,625.35 induding £1,726.27 for Local and Youth Charities. Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charily continuing as a going concern Para 1.22 Not Applicable. Para 1.24 Not Applicable. Para 1.23 The Charity remains a going i*ncern. Additional inforniatlon (optional) You ma choose to indude further statements where relevant about: Not Applicable The CharIt￿S principal sources of funds (induding any fundraising) Para 1.47 Not Applicable Investment policy and objectives induding any social inveslment policy adopted Para 1.46 Not Applicable A description of the prinapal risks facing the charity Para 1.46 Other Not Applicable Declarations The trustses declare that they have approved the trusteos, roport alx)ve. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (ag Secretary. Chair, etc) IM 0*4 £DM ATr40 TQthsfEL )0 ## **Rotary Club of Leatherhead Benevolent Fund** Charity No. 1032183 **Year ended 30 June 2024** ## **Income and Expenditure Account For the period ending 30 April 2024** |**2022/23**
**£**
**Fundraising**
0.00
Bequests
5,452.31 Big Band Concert
3,075.32 Bluebell 10K
3,378.48 Golf Day
3,339.21 Bridge Tea
0.00 Race Night
4,980.77 Donations & Gift Aid
20,226.09
**Donations paid:**
-6,750.00 British Heart Foundation
-3,233.60 Local Charities
-2,750.00 Prostate Cancer
-350.00 Speakers' Fund
-1,670.00 Leatherhead Samaritans
-1,000.00 Rotary Foundation
-500.00 End Polio Now
-1,061.00 Ukraine
-125.00 Poppy appeal
-17,439.60
2,786.49 Excess donations|**2023/24**
**Income**
**Costs**
**Net**
**£**
141,450.00
0.00
141,450.00
11,674.38
5,952.56
5,721.82
4,342.39
2,186.17
2,156.22
7,218.00
4,790.00
2,428.00
873.22
80.00
793.22
1,359.50
545.71
813.79
3,061.92
0.00
3,061.92|**2023/24**
**Income**
**Costs**
**Net**
**£**
141,450.00
0.00
141,450.00
11,674.38
5,952.56
5,721.82
4,342.39
2,186.17
2,156.22
7,218.00
4,790.00
2,428.00
873.22
80.00
793.22
1,359.50
545.71
813.79
3,061.92
0.00
3,061.92| |---|---|---| ||169,979.41 13,554.44 156,424.97|| |||12,000.00
1,502.00
2,850.00
300.00
396.70
1,000.00
#######
0.00
125.00| |||159,623.70| |||| |||-3,198.73| ## **Rotary Club of Leatherhead Benevolent Fund Year ended 30 June 2024** Charity No. 1032183 ## **Statement of Financial Position As at 30 April 2024** |**2022/23**
**£**
**Current Assets**
12,101.08 Cash at Bank
0.00 Cash Float
12,101.08
**Current Liabilities**
-4,277.00 Golf Day advance receipts
0.00 Bridge masterclass advance receipts
-4,277.00
7,824.08 **Assets less Liabilities**
**Represented by:**
1,109.52 CVY Reserve
300.00 Charity Speaker Reserve
6,414.56 Benevolent Fund
7,824.08|**2023/24**
**£**
11,814.97
100.00| |---|---| ||11,914.97| ||3,729.00
3,560.62| ||7,289.62| ||| ||4,625.35| ||1,726.27
300.00
2,599.08| ||4,625.35| ## **INDEPENDENT ASSESSORS** M Goldhawk FCA (retired) D Gibson C Thorpe Indepondent examlners réport to the trustees of Loathorhoad Rotary Benevolent Fund. We report to the trustees on our examination of the accounts of the Leatherhead Rotary Benevolent Fund (the Trust) for the year ended 30 June 2024 Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). We report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. The accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: David Gibson Address: 15 Crabtree Lane, Bookham, Surrey, KT23 4PG Date.. 5 November 2024 Signed: Name: Christ er Thorpe Address: Chanctonbury, Edwin Road, West Horsley, Surrey KT24 6LN Date: 5 November 2024 Signed.. Name.. Mike Goldhawk FCA 1£" Address: 12 Highfields, Fetcham, Surrey KT22 9XA Date: 5 November 2024