CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 1 July 2022 To 30 June 2023 Rotary Club of Leatherh•ad Benevolent Fund Charlty reglstration number: 1032183 Charlty namo: Objectives and Activitles SOFP ref8enc8 Summary of the purposes of the charity as set out in its goveming document P8rn 1.17 Ralse Funds and reeolve donatlon$ In relation to ¢harltable actlvllles for the Rotary Club of Leatherhead, as declded by a resolutlon of the Club Councll. Summary ofthe main activities in relation to those purposes for the public benefit, in particular. th activities, projects or services identified in the acLounts. Paya 1.17 1.19 The fundraising activitles were: Big Band Concert, 10K Bluebell Run (For both Club and rnnner4' own charltles). Golf Day, Brfdge event and Christmas collections. Clothlng and bedding collection for Ukralne. These activiti•s, togother wlth sundry donatlons ralsed £32,201 gross, costs of £11.975 and £20,226 for dl$trfbutlon. Of thls totsl Donallons In the year wa5 £17.440, further detalled in Achlevement and Porfomiance bolow. Statement confirming whether the trustees have had regard to the guK1ance issued by the Charity ComMiss￿n on public benefit Para 1.18 Trustees In acwrdance wlth the Charny Commlsslon guldance the actlvitles have been focused on local charttles and organisations togèther with supporting ovorseas dlsaster rellof. Additional inforniatlon (optlonal) You ma choose to include further statements where rélevant about.. Policy on grant making Par8 1.38 Policy on s(Kial investment including program related investment Para 1.3 Volunteers were Marshalls for the 10k Bluebell Run and supported the Brldge Event. Ukrain¢ Bodding and Clothlng appoal - 8Ortlng and bagging donations. Contributlon made by volunteers Pard 1.38 other Achievements and Performance SORP rdèMc8 Each year th9 Club Presldent nomlnates Charlty for thelr year, in th16 case It was the Brltl8h Heart Foundatlon wlth locu6 on vascular dementia support. Succevaful fundralslng resulted in th• club supportlng both lorAI and International charitie$ including: Brfllsh Heart Foundatlon £6.750 Rotary Foundatlon Includlng End Pollo Now Prostat• Cancer Summary of the main achievernents of the charity, identifying the dlfference the charity's worf( has made to the circumstances of its beneficiaries and any WKler benefits lo society as a whole. P*a 1.20 £1,500 £2,750 £1.670 Leatherhead Samarltans Rotary Ukralne £1,061 Lo¢al Leatherhead Charltl•s £3.233 Poppy Appeal £ 125 Charlty Speakers Total donallons In thè yaar wero £17,440 with the balance of net Income added to ReseNe8. £ 350 Addltlonal Informatlon {optlonal} You ma thoose to include further statements vthere relevant about: Achievements against objectives set Poffj 1.41 Performance of fvndraising a(Xlvitles against objectNes set Para 1.41 Investment performance against oblectives Par8 1.41 Other Financial Review Review of the charity's financial position at Ihe end of the per5od Para 1.21 At the end of Ihls finan¢lal year the charlty was in a good financial posltlon wllh the capablllty.to fund any charltable requests prlor to undertaklng further fund.raising. Statement explaining the pdicy for holding reserves stating vthy they are held Pwa 1.22 The cub holds a contlngency to fund any charltsble requests prior to undertaklng further fund•ralslng. Amount of reserves held 1.22 £7,824 Includlng £1,110 for local and Youth Charities. Reasons for holding zero reserves Delails of fund materially in deficit Explanation of any uncertainties about the charty continuing as a going concem P8ra 1.22 Not Appli¢ablo. Pora 1.24 Not Applicable. Para 1.23 The Charlty remalns a golng concern. Addiilonal Infomiatlon (optlonal) You ma choose to include further statements where relevant about: The charitys principal sourGe3 of fund$ linduding any fundraising) Pwa 1.47 Investment policy and oty'ertives induding any social investment policy adoptèd Pw8 1.48 A description of the prinripal risks facing the charity Para 1.46 Other Structure, Govemance and Management Description of charty's trusts: Type of goveming 0￿Ument P¥8 1.25 Trust Deed dated 15 October 1960. How is the charity constituted? Parn 1.25 Trust. Trustee selection method$ including details of any constitulion81 provlslons e.g. election to post or name of eny person or body entitled to appoint one or more trust88S Paa 1.25 The club by resolutlon of the Councll shall have tho right to nomlnate all new trustses and the Trusto0• shall appolnt thè persons so mentloned to the trust•os of thls deed. If any Trustee ceasos to be $ubscrlblng member of the Club he shall "Ipso facto- cease to be a trustse, Addltlonal Inforn)ation (optlonal) You ma choose to include further statements where relevant about: Policies and procedures adopted for the inductlon aThJ training of trustees Poro 1.51 The charity's organisat￿nal structure and any wider nelwork with which the charity works Pars 1.51 Relationship with ary related partie8 Para 1.51 Othef Reference and Admlnistratlve detsils Chari name Other name the chari usès istered chari number Charity's principal address Rots Club of Leatherhéad Benevolent Fund Lealhethead Rots 1032183 26 Old Lane Cobham Surrey KT11 1NP Names of the charfty trusts88 who manage the ¢harlty D•t•s aet•d If not for Ththtyle •ar Trust•e name Ome• Ill any) Nam• of perwn {or body) enlllled Int tru8ts• Ifan Club membership Club membetshlp Club membership Club membership Adrian O'Loughlin Simon Edmands David Waddington Colin Rosen Club Secretsry 10 12 13 14 15 16 17 18 19 20 rate trustees- names of the directors at the date the re Dlr•ctor nam• None ortwasa roved Name of tnjstees holding title to property belonging to the charity O•ts• act•d If not ft>r wlwl• T￿￿t•• nam• Not A li¢able Funds held as custodian trustees on behalf of others Description of the assets Not Applicable hdd in this capacity Name and objects of the charty on whose behalf the assets are held and how th falls within the custodian Charity's objects Not Applicable Detai15 of arrangements for safe custody and segregation of such assets fr(Mn the charitys own assets Not Applicable Addltlonal Infomiatlon (optlonal) Names and addresses of advlsors Ioptlonal Informallon Type of Name Address advlser No Mamo of chlef exocullve or nam•s of senior staff m•mbern (Opoonal Infomiatlon) Not Applicable Ex•mptions from disclosure Reason for non4isclosure of k rsonnel delails Nono Other o tional information None Declaratlons The trust￿8 dèclaro that thoy havè approved tho trnstees, rgport above. Slgnod on behalf of tho charity's trusleos Slgnature{s) Full namo(8) Posltlon (eg Secretary, Chalr, et¢) e& ## **ROTARY CLUB OF LEATHERHEAD - BENEVOLENT FUND** ## **Charity No. 1032183** |||| |---|---|---| |||2,786.49
5,037.59| |||7,824.08| |||| |||| |**as at 30 June 2023**
**2021/22**
**£**
**Current assets**||£| |14,870.59
Cash at Bank
250.00
Sundry Debtors
15,120.59
**Current liabilities**
-2,000.00
Surrey Young Carers final donation
-5,765.00
Golf Day advance receipts
-2,318.00
Bridge Masterclass advance receipts
5,037.59
**Represented by:-**
1,443.60
CVY Reserve
300.00
Charity Speaker Reserve
3,293.99
Benevolent Fund
5,037.59||12,101.08
0.00| |||12,101.08| |||| ||0.00
-4,277.00
0.00
-4,277.00|| |||7,824.08| |||| |||| |||1,109.52
300.00
6,414.56| |||7,824.08| |||| |**Trustees:**
**Independent Assessors:**
A O'LOUGHLIN||| A O'LOUGHLIN S EDMANDS C ROSEN D WADDINGTON C THORPE …………………………………………… D GIBSON …………………………………………. ## **Independent Examiners report to the Trustees of Leatherhead Rotary Benevolent Fund.** We report to the trustees on our examination of the accounts of the Leatherhead Rotary Benevolent Fund (the Trust) for the year ended 31 June 2023. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). We report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. The accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name: David Gibson Address: 15 Crabtree Lane, Bookham, Surrey, KT23 4PG Date: 15 November 2023 Name: Christopher Thorpe Address: Chanctonbury, Edwin Road, West Horsley, Surrey KT24 6LN Date: 15 November 2023