**REGISTERED COMPANY NUMBER: 02869264 (England and Wales) REGISTERED CHARITY NUMBER: 1032032** 

**THE LIVING ARCHIVE PROJECT REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025** 

Thompson Balch Limited Chartered Accountants Sovereign House 15 Towcester Road Old Stratford Milton Keynes MK19 6AN 



**THE LIVING ARCHIVE PROJECT** 

## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025** 


**----- Start of picture text -----**<br>
Page<br>Report of the Trustees   1 to 2<br>Independent Examiner's Report   3<br>Statement of Financial Activities   4<br>Balance Sheet   5<br>Notes to the Financial Statements   6 to 13<br>Detailed Statement of Financial Activities   14<br>**----- End of picture text -----**<br>




**THE LIVING ARCHIVE PROJECT** 

## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025** 

The trustees present their report and financial statements for the year ended 31 March 2025. 

## **OBJECTIVES AND ACTIVITIES** 

The Living Archive Project ('Living Archive') was set up in 1984 'to advance public education by fostering, promoting and coordinating the development of the artistic and educational interpretation of documentary material'. 

The objective is met by:- 

1. Collecting historical and contemporary material (artefacts, images and oral history recordings) about Milton Keynes and the towns and villages that constitute it; 

2. Making them available online as a resource to inform and educate the wider public; and 

3. Partnering with individuals and organisations to create performances and exhibitions based on collected material to inform, educate and entertain the public. 

The Trustees have had due regard to the public benefit requirement under section 2 of the Charities Act 2011 and the Charity Commission's guidance on public benefit. 

## **ACHIEVEMENT AND PERFORMANCE** 

2024-25 was a landmark year for the Living Archive, marking its fortieth anniversary. The milestone was celebrated with two concerts of established and new songs by the Living Archive Band and Future Songwriters, illustrated by images and recordings from the archive, to tell the story of Milton Keynes from the earliest times. 

Other achievements included:- 

- Greenleys Estate 50th Anniversary. Living Archive interviewed past and current residents, held an  exhibition and made a film to celebrate the occasion. 

- The Milton Keynes Songbook II. A second collection of songs by the Living Archive Band was collected and scored as a resource for schools and choirs. 

- Heritage Open Days. Living Archive co-ordinated a record 244 free events in 2024 (one of the largest participations in the country). 17,564 people attended talks, displays, activities and landmarks during its 10 days. 

- MK Museum 50th Anniversary. Living Archive contributed six Down Memory Lane events, 80 interviews and 30 - digital stories to the project to mark the anniversary. 

- Q:alliance MK LGBTQ+ Heritage Project. Living Archive provided oral history interview training as well as videoing the interviews, producing a film and presenting the archive online. 

Over the year several significant collections were added to the online archive, including the Phillip Cowlishaw Collection, the Bletchley Youth Centre Collection and MK People's Stories - a Museum for a New City. 

There were 30 volunteers (including the Trustees) who contributed invaluable service towards the performance of the charity: mainly scanning, transcribing, summarizing, cataloguing and publishing online, but also attending meetings and events 

## **FINANCIAL REVIEW** 

The results for the year are set out on page 4 . Unrestricted funds at 31st March 2025 were £18,642 (2024 £14,972), which was in line with the policy set out below. 

The charity's policy is to maintain a reserve of unrestricted funds equivalent to at least 12 weeks of expenditure (and not more than 24 weeks) in order to ensure an orderly close down in the event that incoming funding cannot maintain the charity's operations. This level of reserves was met throughout the year. 

The Trustees assessed the major risks to which the charity is exposed, and were satisfied that systems were in place to mitigate exposure 

Page 1 



THE LIVING ARCHIVE PROJECT
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a company limited by guarantee. having Charitable Status and not having a share capltal. The
118bility of the members ( the Trustees ) is limited. In the event of a winding-up of the company, every member
undertakes lo contrlbute an amount not exceeding £1.
Th8 charity is governed by a Memorandum and Articles of Associakn'on. The number of members on
Incorporation was 6, but the commlttee has raglstered an increase to 9. The mlnimum number of m8mber8
shall be not less than 3.
New members are rocrulted by Invltstlon or 8pplIca￿On 8nd must be approved or rejected by the commlttee
( the Board l . The commlttee has the rtght lo lernilnate any member8hlp for good and sufficlent reason and
may permit members to retire.
The ¢h8rlty is managed by a part-tlme General frAanager - answerable to the committee - who18 a88iSted by
Creative Cowordinator and Admlnl8trator- both 8180 part-time.
REFERENCE AND ADMINISTRATIVE DETAILS
The Living Archive Project Limited ('Living Archlve,) 18 registered In England and W8le8 88 a charty (no.
1032032) and limlted Company (no. 02869264).
The prlnclpel 8nd reglstered office Is Mllton Keynes Museum, Mcconnell Drlve. Wolverton, Mllton Keyne8,
MK12 SEL.
The Tru8te.y, who are 81so the DSr&ctors for the purpose of company law, ond who 88r¥ed durfng tho year
and up to th• date of slgneture of the Iln8nc181 statements were..
R KitGh8n Chalr
D Bruce VSce Chalr (Archlves) and Treasurer
V Holton VI￿ Chair (Arti8llc)
M Ferns
C Trfcks
S Amoah
L Bedeau
T Hill
J Lloyd-Knibb8
Approve(I by ryder of the board of trustees on 4 December 2025 and Slgned on ts behalf by.
R F Kitchen - Trustee
Page 2

**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE LIVING ARCHIVE PROJECT** 

## **Independent examiner's report to the trustees of The Living Archive Project ('the Company')** 

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025. 

## **Responsibilities and basis of report** 

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). 

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 

2. the accounts do not accord with those records; or 

3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

## Denise Balch 

The Institute of Chartered Accountants in England and Wales 

Thompson Balch Limited Chartered Accountants Sovereign House 15 Towcester Road Old Stratford Milton Keynes MK19 6AN 

4 December 2025 

Page 3 



## **THE LIVING ARCHIVE PROJECT** 

## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2025** 

|**Unrestricted**<br>**fund**<br>**Notes**<br>**£**<br>**INCOME AND ENDOWMENTS FROM**<br>Donations and legacies<br>2<br>**2,994**<br>**Charitable activities**<br>4<br>Project delivery<br>**-**<br>Other trading activities<br>3<br>**1,306**<br>Other income<br>**668**<br>**Total**<br>**4,968**<br>**EXPENDITURE ON**<br>Raising funds<br>5<br>**128**<br>**Charitable activities**<br>6<br>Project delivery<br>**17**<br>Other<br>**1,170**<br>**Total**<br>**1,315**<br>**NET INCOME/(EXPENDITURE)**<br>**3,653**<br>**RECONCILIATION OF FUNDS**<br>Total funds brought forward<br>**14,972**<br>**TOTAL FUNDS CARRIED FORWARD**<br>**18,625**|**Restricted**<br>**funds**<br>**£**<br>**-**<br>**107,107**<br>**-**<br>**-**<br>**107,107**<br>**-**<br>**116,622**<br>**-**<br>**116,622**<br>**(9,515)**<br>**43,806**<br>**34,291**|**2025**<br>**Total**<br>**funds**<br>**£**<br>**2,994**<br>**107,107**<br>**1,306**<br>**668**<br>**112,075**<br>**128**<br>**116,639**<br>**1,170**<br>**117,937**<br>**(5,862)**<br>**58,778**<br>**52,916**|**2024**<br>**Total**<br>**funds**<br>**£**<br>1,424<br>76,267<br>741<br>990<br>79,422<br>52<br>86,106<br>780<br>86,938<br>(7,516)<br>66,294<br>58,778|
|---|---|---|---|



The notes form part of these financial statements 

Page 4 



THE LMNG ARCHIVE PROJECT
BALANCE SHEET
31 MARCH 2025
2025
2024
Notes
FIXED ASSETS
Tangible assets
12
334
17
CURRENT ASSETS
Cash at bank
54,478
59,511
CREDITORS
Amounts falling due withln one year
13
(1,896)
(750)
NET CURRENT ASSETS
52,582
58,761
TOTAL ASSETS LESS CURRENT
LIABILITIES
52,916
58,778
NET ASSETS
52.916
58,778
FUND8
Unrestricted funds
Re8trlcted fund8
15
18.625
34,291
14,972
43,806
TOTAL FUNDS
52,916
58,778
Th8 ch8rltable company Is entltled to exemptlon from audlt under Sectlon 477 of the Companles Act 200e for
the ye8r endod 31 March 2025.
The members have not required the compeny to obtain 8n audll of its financl81 statements for the year ended
31 March 2025 In accordance wlth Se¢tlon 476 of the Companles Act 2006.
The trustees acknowledge thelr responslblllles for
la)
ensuring Ihal the charitable company keeps accountlng records that comply with Section8 386 and 387
of the Companies Act 2008 and
{bl preparing financial statements thich give a true and fair view of ihe state of affairs of the charitable
company as at the end of each flnanclal year and of fts surplus or deflclt for each flnancl81 year In
accordance with the requirements of Sections 394 and 395 and whl¢h olherwlse comply with the
requirements of the Companies Act 2006 relating io financial statements, so far as applicable to the
charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable
companles subject to the small companles reglme.
The flnancial statements were approved by Ihe Board of Trustaes and authorised for issue on
4 Decemb8r 2025 and were signed on its behalf by:
R F Kitchen - Trustee
The notes fomi part of these financial statements
Page 5

**THE LIVING ARCHIVE PROJECT** 

## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025** 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. 

## **Income** 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

## **Expenditure** 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

## **Tangible fixed assets** 

Depreciation is provided at the following rate to write off each asset over its estimated useful life. 

Fixtures and fittings - straight line over three years. 

## **Taxation** 

The charity is exempt from corporation tax on its charitable activities. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

## **Pension costs and other post-retirement benefits** 

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. 

Page 6 



**THE LIVING ARCHIVE PROJECT** 

## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025** 


**----- Start of picture text -----**<br>
2. DONATIONS AND LEGACIES<br>2025 2024<br>£ £<br>Donations  2,994 1,424<br>3. OTHER TRADING ACTIVITIES<br>2025 2024<br>£ £<br>Fundraising events  1,306 741<br>4. INCOME FROM CHARITABLE ACTIVITIES<br>2025 2024<br>Activity £ £<br>Grants  Project delivery  107,107 76,267<br>The following amounts were received from Milton Keynes Council to fund the projects detailed below.<br>Heritage Open Days                                                                                           19,000              18,000<br>Parks Trust Trail                                                                                                   5,000                    -<br>Discover Milton Keynes                                                                                       4,000                 4,000<br>Zainabaya Mosque                                                                                              3,000                    -<br>Look Again                                                                                                           3,000                    -<br>Bradwell Windmill                                                                                                 2,500                     -<br>Organisation Grant                                                                                                  -                      8,660<br>Zerena Grant                                                                                                           -                      2,500<br>Small commissions                                                                                                  -                     3,048<br>36,500  36,208<br>5. RAISING FUNDS<br>Raising donations and legacies<br>2025 2024<br>£ £<br>Costs of fundraising  128 52<br>**----- End of picture text -----**<br>


Page 7 



**THE LIVING ARCHIVE PROJECT** 

**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025** 

## **6. CHARITABLE ACTIVITIES COSTS** 

|Project delivery<br>**NET INCOME/(EXPENDITURE)**<br>Net income/(expenditure) is stated after charging/(crediting):<br>**2025**<br>**£**<br>Depreciation - owned assets<br>**183**<br>Independent Examination<br>**1,170**|**Direct**<br>**Costs**<br>**£**<br>**116,639**<br>**2024**<br>**£**<br>-<br>780|
|---|---|



## **7. NET INCOME/(EXPENDITURE)** 

## **8. TRUSTEES' REMUNERATION AND BENEFITS** 

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. 

## **Trustees' expenses** 

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. 

**9. STAFF COSTS** 

|Wages and salaries<br>Other pension costs<br>The average monthly number of employees during the year was as follows:<br>Charitable Activities<br>Raising Funds|**2025**<br>**£**<br>**71,110**<br>**1,870**<br>**72,980**<br>**2025**<br>**2**<br>**1**<br>**3**|**2024**<br>**£**<br>52,313<br>-<br>52,313<br>**2024**<br>1<br>1<br>2|
|---|---|---|



No employees received emoluments in excess of £60,000. 

Page 8 



**THE LIVING ARCHIVE PROJECT** 

## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025** 

|**10.**<br>**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**<br>**Unrestricted**<br>**Restricted**<br>**fund**<br>**funds**<br>**£**<br>**£**<br>**INCOME AND ENDOWMENTS FROM**<br>Donations and legacies<br>1,424<br>-<br>**Charitable activities**<br>Project delivery<br>-<br>76,267<br>Other trading activities<br>741<br>-<br>Other income<br>990<br>-<br>**Total**<br>3,155<br>76,267<br>**EXPENDITURE ON**<br>Raising funds<br>52<br>-<br>**Charitable activities**<br>Project delivery<br>22,990<br>63,116<br>Other<br>780<br>-<br>**Total**<br>23,822<br>63,116<br>**NET INCOME/(EXPENDITURE)**<br>(20,667)<br>13,151<br>**RECONCILIATION OF FUNDS**<br>Total funds brought forward<br>35,639<br>30,655<br>**TOTAL FUNDS CARRIED FORWARD**<br>14,972<br>43,806|**Total**<br>**funds**<br>**£**<br>1,424<br>76,267<br>741<br>990<br>79,422<br>52<br>86,106<br>780<br>86,938<br>(7,516)<br>66,294<br>58,778|
|---|---|



## **11. PRIOR YEAR ADJUSTMENT** 

Comparative figures have been re-stated to remove the transfer between funds line of £22,414 which should have been allocated to expenditure. 

Expenditure on Charitable activities was amended to £23,770 ( previously £56,386 ) for unrestricted funds and £63,116 ( previously £30,050 ) for restricted funding. 

The restricted funding balance was also re-stated by £10,653  to agree it to the Charity's records. 

Page 9 



**THE LIVING ARCHIVE PROJECT** 

## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025** 

## **12. TANGIBLE FIXED ASSETS** 

|**COST**<br>At 1 April 2024<br>Additions<br>At 31 March 2025<br>**DEPRECIATION**<br>At 1 April 2024<br>Charge for year<br>At 31 March 2025<br>**NET BOOK VALUE**<br>At 31 March 2025<br>At 31 March 2024<br>**13.**<br>**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**<br>Social security and other taxes<br>Accrued expenses<br>**14.**<br>**ANALYSIS OF NET ASSETS BETWEEN FUNDS**<br>**Unrestricted**<br>**Restricted**<br>**fund**<br>**funds**<br>**£**<br>**£**<br>Fixed assets<br>**-**<br>**334**<br>Current assets<br>**19,765**<br>**34,713**<br>Current liabilities<br>**(1,140)**<br>**(756)**<br>**18,625**<br>**34,291**|**2025**<br>**£**<br>**756**<br>**1,140**<br>**1,896**<br>**2025**<br>**Total**<br>**funds**<br>**£**<br>**334**<br>**54,478**<br>**(1,896)**<br>**52,916**|**Fixtures**<br>**and**<br>**fittings**<br>**£**<br>**26,450**<br>**500**<br>**26,950**<br>**26,433**<br>**183**<br>**26,616**<br>**334**<br>17<br>**2024**<br>**£**<br>-<br>750<br>750<br>**2024**<br>**Total**<br>**funds**<br>**£**<br>17<br>59,511<br>(750)<br>58,778|
|---|---|---|



Page 10 



**THE LIVING ARCHIVE PROJECT** 

## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025** 

## **15. MOVEMENT IN FUNDS** 

|**At 1/4/24**<br>**£**<br>**Unrestricted funds**<br>General fund<br>**14,972**<br>**Restricted funds**<br>Organisation Grant<br>**13,017**<br>MK Museum<br>**17,329**<br>Songwriting Projects<br>**2,880**<br>Commissions<br>**4,989**<br>Pioneer Tales<br>**305**<br>Point Film<br>**5,000**<br>Songbook<br>**286**<br>Q:alliance<br>**-**<br>Bletchley Town Trail<br>**-**<br>Hip Hop Project<br>**-**<br>**43,806**<br>**TOTAL FUNDS**<br>**58,778**<br>Net movement in funds, included in the above are as follows:<br>**Incoming**<br>**resources**<br>**£**<br>**Unrestricted funds**<br>General fund<br>**4,968**<br>**Restricted funds**<br>Organisation Grant<br>**-**<br>Heritage Open Days<br>**19,000**<br>MK Museum<br>**21,050**<br>Songwriting Projects<br>**7,257**<br>Commissions<br>**5,795**<br>Discover Milton Keynes<br>**4,000**<br>Pioneer Tales<br>**-**<br>Point Film<br>**-**<br>Songbook<br>**9,237**<br>Q:alliance<br>**14,307**<br>Bletchley Town Trail<br>**5,748**<br>Bradwell Windmill<br>**2,700**<br>Hip Hop Project<br>**3,000**<br>Look Again<br>**3,000**<br>Zainabaya Mosque<br>**3,000**<br>Parks Trust Trail<br>**9,013**<br>**107,107**<br>**TOTAL FUNDS**<br>**112,075**|**Net**<br>**movement**<br>**At**<br>**in funds**<br>**31/3/25**<br>**£**<br>**£**<br>**3,653**<br>**18,625**<br>**(8,968)**<br>**4,049**<br>**(16,995)**<br>**334**<br>**(1,312)**<br>**1,568**<br>**1,544**<br>**6,533**<br>**(305)**<br>**-**<br>**(5,000)**<br>**-**<br>**2,125**<br>**2,411**<br>**12,678**<br>**12,678**<br>**3,748**<br>**3,748**<br>**2,970**<br>**2,970**<br>**(9,515)**<br>**34,291**<br>**(5,862)**<br>**52,916**<br>**Resources**<br>**Movement**<br>**expended**<br>**in funds**<br>**£**<br>**£**<br>**(1,315)**<br>**3,653**<br>**(8,968)**<br>**(8,968)**<br>**(19,000)**<br>**-**<br>**(38,045)**<br>**(16,995)**<br>**(8,569)**<br>**(1,312)**<br>**(4,251)**<br>**1,544**<br>**(4,000)**<br>**-**<br>**(305)**<br>**(305)**<br>**(5,000)**<br>**(5,000)**<br>**(7,112)**<br>**2,125**<br>**(1,629)**<br>**12,678**<br>**(2,000)**<br>**3,748**<br>**(2,700)**<br>**-**<br>**(30)**<br>**2,970**<br>**(3,000)**<br>**-**<br>**(3,000)**<br>**-**<br>**(9,013)**<br>**-**<br>**(116,622)**<br>**(9,515)**<br>**(117,937)**<br>**(5,862)**|
|---|---|



Page 11 



**THE LIVING ARCHIVE PROJECT** 

## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025** 

## **15. MOVEMENT IN FUNDS - continued** 

## **Comparatives for movement in funds** 

|**Net**<br>**movement**<br>**At 1/4/23**<br>**in funds**<br>**£**<br>**£**<br>**Unrestricted funds**<br>General fund<br>35,639<br>(20,667)<br>**Restricted funds**<br>Organisation Grant<br>17,369<br>(4,352)<br>Heritage Open Days<br>1,150<br>(1,150)<br>MK Museum<br>417<br>16,912<br>Songwriting Projects<br>2,450<br>430<br>Commissions<br>5,234<br>(245)<br>VE Day Project<br>82<br>(82)<br>Zerena<br>3,953<br>(3,953)<br>Pioneer Tales<br>-<br>305<br>Point Film<br>-<br>5,000<br>Songbook<br>-<br>286<br>30,655<br>13,151<br>**TOTAL FUNDS**<br>66,294<br>(7,516)|**At**<br>**31/3/24**<br>**£**<br>14,972<br>13,017<br>-<br>17,329<br>2,880<br>4,989<br>-<br>-<br>305<br>5,000<br>286<br>43,806<br>58,778|
|---|---|



Comparative net movement in funds, included in the above are as follows: 

|**Unrestricted funds**<br>General fund<br>**Restricted funds**<br>Organisation Grant<br>Heritage Open Days<br>MK Museum<br>Songwriting Projects<br>Commissions<br>VE Day Project<br>Zerena<br>Discover Milton Keynes<br>Fuller Slade Project<br>Pioneer Tales<br>Point Film<br>Songbook|**Incoming**<br>**resources**<br>**£**<br>3,155<br>8,660<br>18,000<br>18,800<br>3,000<br>3,048<br>-<br>2,501<br>4,229<br>1,100<br>9,955<br>5,000<br>1,974|**Resources**<br>**Movement**<br>**expended**<br>**in funds**<br>**£**<br>**£**<br>(23,822)<br>(20,667)<br>(13,012)<br>(4,352)<br>(19,150)<br>(1,150)<br>(1,888)<br>16,912<br>(2,570)<br>430<br>(3,293)<br>(245)<br>(82)<br>(82)<br>(6,454)<br>(3,953)<br>(4,229)<br>-<br>(1,100)<br>-<br>(9,650)<br>305<br>-<br>5,000<br>(1,688)<br>286|
|---|---|---|
||76,267|(63,116)<br>13,151|
|**TOTAL FUNDS**|79,422|(86,938)<br>(7,516)|



Page 12 



**THE LIVING ARCHIVE PROJECT** 

## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025** 

## **15. MOVEMENT IN FUNDS - continued** 

Restricted Funds 

The main funds that were active during the years were :- 

- Organisation Grant - for most of the costs of the Creative-Co-ordinator post. - Heritage Open Days - for the cost of managing and promoting HODs on behalf of Milton Keynes City Council. 

- Milton Keynes Museum - for 80 interviews and 30 digital stories as part of the Museum's 'Museum For A New City' project. 

- Songwriting Projects - mostly for work with Future Songwriters to produce songs for the 40th Anniversary Concerts. 

- Commissions - for smaller projects, principally the Greenley's 50 Anniversary and a project with Santander Unity Place. 

- Discover Milton Keynes - for creating and installing exhibitions in the DMK space at the Central Library. 

-  Point Film - for the second year of a project culminating in a film screened at Heritage Open Days. 

- Songbook - for the Milton Keynes Songbook II. 

- Q:alliance - for interview training, interview videoing, producing a film and archiving the Q:alliance  MK LGBTQ+ Heritage Project. 

- Bletchley Town Trail - for research and content for the Bletchley Station to Fenny Stratford Station heritage trail. 

- Hip Hop Project - to co-ordinate and work with many partners to capture Milton Keynes' Hip Hop heritage and produce new creative work in dance, music, a film and a magazine 

## **16. RELATED PARTY DISCLOSURES** 

The following amounts were paid during the year to a business of which Mr R Kitchen , a Trustee, is proprietor . 

£ Editing The Point Documentary film     2,000 Creation of 30 Digital Stories                2,325 Video Camera                                         500 School training days                                500 Oral History training                                 250 DVD duplication                                      100 

No amounts were outstanding at the end of the reporting period. 

During the year ended 31st March 2024, £1,120 was paid for filming and editing. 

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**THE LIVING ARCHIVE PROJECT** 

## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025** 

|**INCOME AND ENDOWMENTS**<br>**Donations and legacies**<br>Donations<br>**Other trading activities**<br>Fundraising events<br>**Charitable activities**<br>Grants<br>**Other income**<br>Bank deposit interest<br>**Total incoming resources**<br>**EXPENDITURE**<br>**Raising donations and legacies**<br>Costs of fundraising<br>**Charitable activities**<br>Wages<br>Pensions<br>Direct costs of projects<br>Staff and volunteer expenses<br>IT and software costs<br>Telephone and internet<br>Memberships<br>Sundries<br>Fixtures and fittings<br>**Other**<br>Independent Examination<br>Total resources expended<br>**Net expenditure**|**2025**<br>**£**<br>**2,994**<br>**1,306**<br>**107,107**<br>**668**<br>**112,075**<br>**128**<br>**71,110**<br>**1,870**<br>**40,869**<br>**717**<br>**905**<br>**509**<br>**206**<br>**270**<br>**183**<br>**116,639**<br>**1,170**<br>**117,937**<br>**(5,862)**|**2024**<br>**£**<br>1,424<br>741<br>76,267<br>990<br>79,422<br>52<br>52,313<br>-<br>30,049<br>925<br>1,572<br>460<br>315<br>472<br>-<br>86,106<br>780<br>86,938<br>(7,516)|
|---|---|---|



This page does not form part of the statutory financial statements 

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