Charlty Registration No. 1032032
Company Reglstration No. 02869264 (England and Wales)
THE LIVING ARCHIVE PROJECT
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

THE LIVING ARCHIVE PROJECT
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
R Kitchen
L Bancroft
D Bruce
H Griffin
M Ferns
C Tricks
S Amoah
L Bedeau
V Holton
T Hill
J Lloyd-Knibbs
(￿SIgned 6th February 2024)
(resigned 6th February 2024)
(appointed 14th March 2024)
Charity number
1032032
Company number
02869264
Registered office
Milton Keynes Museum
Mcconnell Drive
Wolverton
Milton Keynes
Buckinghamshire
MK12 SEL
Independent examiner
Upton Wilson Ltd
3 West Street
Leighton Buzzard
Bedfordshire
LU7 3DA

THE LIVING ARCHIVE PROJECT
CONTENTS
Page
Trustees, report
Statement of trustees, responsibilities
Independent examiner's report
Statement of financial activities
Balance sheet
Notes to the financial statements
7-14

THE LIVING ARCHIVE PROJECT
TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT)
FOR THE YEAR ENDED 31 MARCH 2024
The trustees present their report and financial statements for the year ended 31 March 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to
the financial statements and comply with the charity's governing documents. the Companies Act 2006 and
'Accounting and Reporting by Charities: Ststement of Recommended Practice applicable to charities
preparing their accounts in accordan￿ with the Financial Reporting Standard applicable in the UK and
Republic of Ireland (FRS 102) (effective 1 January 2019)"
Objectives and activities
The principle objects of the board are archival activities and to advance public education by fostering,
promoting and co-ordinating the development of the artistic and educational interpretation of documentary
material.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities
the charity should undertake.
Achi•vements and performance
We are a small organisation. led ably by General Manager Mel Jeavons. with the support of
Administrator Rachel Fleet and Archive and Volunteer offi￿r/ArChiV15t Herb Booth. We do not receive
any annual revenue funding but rely on project funding, particularly from the Heritage Lottery Fund,
and for payment for management services for such things as the organisation of Heritage Open Days.
Thanks to additional funding from MK Council and a generous private sponsor we were able to
appoint Poppy Hollman as a Creative Producer to initiate new projects with groups who are currently
under-represented in the archive, including members of different ethnic communities and those with
additional needs. Towards the end of the year we appointed Sagar Kharecha as our first
Photographer in Residence.
Projects
This year has been another busy one with a wide range of successful projects, highlights of which were:
MK Museum anniversary: MK Museum received a grant to ￿lebrate their 50th anniversary.Within this
project there was a budget for LAMK to do 6 community engagement events, 80 interviews and 30 digital
stories. This project will be completed in the next financial year
Ploneer Tales Revisited: This project, culminating in an exhibition in Central Milton Keynes Library in
January 2024, featured the photographs and stories of 16 individuals who have been pioneers in their own
communities or professional lives in Milton Keynes. The portraits of our new pioneers were produced by
Sagar Kharecha, Living Archive's Photographer in Residence.
Heritage Open Days: This borough wide event under LAMK management enjoyed its most successful year
viith 210 events and 20,644 visitors over the ten days.
Discover Milton Keynes: LAMK continued to stage exhibitions at the Central Library and launch events
have been y￿11 attended.
Fishermead 50th anniversary: LAMK was commissioned to make a film celebrating the 50th anniversary
of the Fishermead estate which was premiered in July 2023
LAMK Volunteers - who include the members of the Board. continued to work to deliver what is the
essence of our work - 'Everybody has a story to tell'_ so that we can support community cohesion in
neighbourhoods across the Borough of Milton Keynes and protect a more precious commodity- its
heritage and pride of place.
Normally the busiest days at MK Museum site are Tuesdays and Thursdays, when volunteers scan
images, research for current projects and transcribe oral history and interviews. Many newly digitised
collections were added to the on-line archive.

THE LIVING ARCHIVE PROJECT
TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
LAMK TrusteeslDlrectors
Roger Kitchen continued as Chair.
David Bruce was Honorary Treasurer and Vice Chair (Archives)
Martin Ferns, Sas Amoah, Lincoln Bedeau, Joanna Lloyd-Knibbsand Tom Hill V￿re Trustees.
Helaine Griffin. Sarah Ralph and Elizabeth Bancroft stood down as Trustees
Mel Jeavons continued as Company Secretary
The Directors approved the LAMK Business Plan for 2019-2022.
The Board Subcommittee continued regular meetings online throughout this time. monitoring developments
and preparing strategic options for the main Board.
Financial review
The results for the year are set out on page 7.
It is the policy of the charity that unrestricted funds which have not been designated for a specific use
should be maintained at a level equivalent to between three and six month's expenditure. The trustees
considers that reserves at this level will ensure that, in the event of a signrficant drop in funding, they will be
able to continue the charitls current activities while consideration is given to ways in which additional funds
may be raised. This level of reserves has been maintained throughout the year.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems
are in place to mitigate exposure to the major risks.
Structure. governance and management
The charity is a company limited by guarantee.
The trustees. vtho are also the directors for the purpose of company law, and who served during the year
and up to the date of signature of the financial statements were-
R Kitchen
L Bancroft
D Bruce
H Griffin
M Fems
C Tricks
S Amoah
L Bedeau
V Holton
T Hill
J Lloyd-Knibbs
(resigned 6th February 2024)
{resigned 6th February 2024)
(appointed 14th March 2024)
None of the trustees has any beneficial interest in the company. All of the trustees are members of the
company and guarantee to contribute £1 in the event of a winding up.
The trustees, report was approved by the Board of Trustees
R Kitchen
Trustee
Dated:
,(*

THE LIVING ARCHIVE PROJECT
INDEPENDENT EXAMINERS. REPORT
TO THE TRUSTEES OF THE LIVING ARCHIVE PROJECT
I report to the trustees on my examination of the financial statements of The Living Archive Project (the
charity) for the year ended 31 March 2024.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible
for the preparation of the financial statements in accordance with the requirements of the Companies Act
2006 (the 2006 Act).
Having satisfied myself that the financial ststements of the charity are not required to be audited under
Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my
examination of the charitls financial statements Carried out under section 145 of the Charities Act 2011
(the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the
Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examinerf8 Statement
I have completed my examination. I confimi that no matters have come to my attention in connection with
the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act..
or
2. the financial statements do not accord with those records" or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act
other than any requiroment that the accounts give a true and fair view which is nol a matter considered
as part of an indepdent examination," or
4. the financial statements have not been prepared in accordance with the methods and principles of the
Statement of Recommended Practice for accounting and reporting by charities applicable to charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and
Republic of Ireland {FRS 102).
I have no concerns and have come across no other matters in connection ￿llth the examination to which
attention should be drawn in this report in order to enable a proper understanding of the financial statements
to be reached.
Stephe
Wilson FCCA BA<Hons)
Chartered Certrfied Accountant
Upton Wilson Ltd
3 West Street
Leighton Buzzard
Bedfordshire
LU7 1DA
Dated:

THE LIVING ARCHIVE PROJECT
STATEMENT OF TRUSTEES, RESPONSIBILITIES
FOR THE YEAR ENDED 31 MARCH 2024
The trustees, who are also the directors of The Living Archive Project for the purpose of company law, are
responsible for preparing the Trustees, Report and the financial statements in accordan￿ with applicable
law and United Kingdom Accounting Stsndards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true
and fair view of the state of affairs of the charity and of the incoming resources and application of
resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to..
select suitable accounting policies and then apply them consistently,.
observe the methods and principles in the Charities SORP.
make judgements and estimates that are reasonable and prudent:
state whether applicable UK Accounting Standards have been followed, subject to any material
departures disclosed and explained in the financial statements. and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that
the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable
accuracy at any time the financial position of the charity and enable them to ensure that the financial
statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets
of the charity and hen￿ for taking reasonable steps for the preventlon and detection of fraud and other
irregularities.

THE LIVING ARCHIVE PROJECT
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
Unrestrlcted Restricted
Funds
Funds
2024
2024
Total
Unrestricted Restrlcted
Funds
Funds
2023
2023
Total
2024
2023
Notss
Income from:
Donations and legacies
Charitable activities
Other trading activities
Investments
1,424
1.424
76.266
741
21,265
21.265
89,196
1.959
354
76.266
89.196
741
991
1,959
354
Total income
3,155
76,266
78.430
23,578
89.196
112.774
Expendlture on:
Ralslng funds
52
52
78
78
Charltable activities
56.836
30,050
86,886
54,292
28,978
83.270
Totsl resources axpended
56,888
30.050
86.938
54,370
28,978
83,348
Net (outgolng)lincoming
resources before transfer
(53,733)
46.216
(7.517) (30.792)
60.218
29.426
Gross transfers between
funds
22,414
(22,414)
37,476
(37,476)
Net Income for the yearl
Net movement In funds
(31.319)
23,802
(7.517)
6,684
22.742
29.426
Fund balances at
1 April 2023
Fund balances ai
31 March 2024
35,639
30,655
66,294
28,955
7,913
36,868
4.320
54,457
58.777
35.639
30,655
66.294
The statement of financial activities includes all gains and losses recognised in the year.
All income and exp8nditur8 d81rv8 from continuing activities.
The ststement of financial activities also complies with the requlrements for an Income and expenditure
account under the Companies Act 2006.

THE LIVING ARCHIVE PROJECT
BALANCE SHEET
AS A T 31 MARCH 2024
2024
2023
Notes
Flxed assets
Tangible assets
12
17
17
Currrent assets
Cash at bank and in hand
59,510
67,027
Cr•dltors: amounts falling due
wlthln one year
13
(750)
(750)
Net current assets
58.760
66.277
Total assets less current liabilities
58.777
66,294
Income funds
Restricted funds
Unrestricted funds
14
4.320
54,457
35.639
30,655
58.777
66,294
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies
Act 2006, for the year ended 31 March 2024.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006
with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in
question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies
subject to the small companies regime.
The financial statements were approved by the Trustees on 18th November 2024.
R Kitchen
Trustee
Company Registration No. 02869264

THE LIVING ARCHIVE PROJECT
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
Accounting policies
Charlty Inforniation
The Living Archive Project is a private company limited by guarantee in¢oporated In England and Wales.
The registered office is Milton Keynes Museum, Mcconnell Drive, Wolverton. Mllton Keynes,
Bu¢kinghamshire MK12 SEL
1.1 Accountlng convention
The finandal statements have been preprared in a¢¢ordan¢e wlth the charitls goveming document,
the Companies Act 2006 and 'Accounting and Reporting by Charltles Statement of Recommended
Practice appllcable to charities preparing their accounts in a¢¢ordance with the Financial Reporting
Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The
charity is a Public Benefrt Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update
Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functlonal currency of the charity.
Monetsry amounts in these financlal statements are rounded to the nearest £.
The financial statements have been p￿pared under the historical cost convention, modified to include the
revaluation of freehold properties and to include Invèstment properties and certain financial instruments at
fair value. The principal accounting policies adopted are set out b810w.
1.2 Going concern
Al the time of approving the financial statements, the trustees have a reasonable expectation that the
charlty has adequate resources to continue in operational existence for the foreseeable future. Thus the
trustees continue to adopt the going concem basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees In furtherance of thelr
charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes
and uses of the r8Strict8d funds are set out in the notes to the financial stat8m8nts.
1.4 Income
Income is re¢ognised when the charity is legally entitled to it after any perfonnance conditions have been
met, the amounts Can be measured reliably. and it is probable that income will be received.
Cash donations are r8cognised on receipt. Oiher donations are recognised once the charity has been
notified of the donation. unless performan￿ conditions require deferral of thè amount. Income tax
recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time
of the donation.
Legacies are recognised on receipt or otheNise if the charity has been notlfied of an impending distribution.
the amount is know, and receipt is expected. If the amount is not known. the legacy is treated as a
contingent asset.
1.5 Expendlture
Liabilities are recognised as resources expended as soon as there Is a legal or constw¢tive obligation
ommitting the charty to expenditure. All expenditure is accounted for on an accwals basls and Is
recognised in the period to which it relates.

NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
Accountlng pollclos (contlnued}
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net
of depreciation and any impairment losses.
Depreciation is recognised so as to write off the Cost or valuation of assets less their residual values over
their usèful lives on the following bases:
Plant and equipment
25% reduclng balance
The gain or loss arising on the dlsposal of an asset is detemiined as the difference between the sale
proceeds and the Carr￿ng value of the asset, and is recognised in net incomel(expenditure) for the year.
1.7 Impairnient of fixed assets
At each reporting end date, the charlty reviews the carrying amounts of its tangible assets to determine
whether there Is any Indlcatlon thal Ihose assets have SLrffer8d an impairment loss. If any such indication
exists, the recoverable amount of the asset is estlmated In order to determine the extent of the impairment
loss (if any).
1.8 Cash and cash equlvalents
Cash and cash equivalents include cash in hand, deposits held at call with banks. other short-term liquid
investments with original maturities of three months or less. and bank overdrafts. Bank overdrafts are
shown within borrowings in current liabilities.
Baslc financlal assets
Basic financial assels, which include debtors and ¢ash and bank balances, are initially measured at
transactlon prlce Includlng transactlon costs and are subsequently carrfed at amortised cost uslng Ihe
effective interest method unless the arrangement constitutes a financing transaction, where the transactlon
is measured at the present value of the future receipts discounted at a market rate of interest. Flnanclal
assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction prlce
unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the
present value of the future payments discounted at a market rate of interest. Financial liabilities classified
as payable wlthln one year are not amortised.
Debt instruments are subsequently carried at amortisèd cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course
of operations from suppliers. Amounts payable are classlfied as current liabilities if payment is due within
one year or less. If not, they are present8d as noTrcurrent liabllltles. Trade creditors are recognised
initially at transaction price and subsequently measured at amortised cost using the effective inler8St
method.
Derecognition of financial Ilabllltles
Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged
or ¢an¢elled.

THE LIVING ARCHIVE PROJECT
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Accounting policles (continued)
1.9 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee's services
are received
Termination benefits are recognised immediately as an expense when the charity is demonstrably
committed to terminate the employment of an employee or to provide termination benefits.
1.10 Retirern•nt b•nefrts
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall
due.
1.11 Leases
Rentsls payable under operating leases, including any lease incentives received, are charged as an
expense on a straight line basis over the term of the relevant lease.
Crltlcal accountlng estimates and judgements
In the application of the charitvs accounting policies, the trustees are required to make judgements,
estimates and assumptions about the carrying amount of assets and liabilities that are not readily
apparent from other sources. The estimates and associated assumptions are based on historical
experience and other factors that are considered to be relevant. Actual results may differ from these
estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting
estimates are recognised in the period in which the estimate is revised where the revision affects only
that period, or in the period of the revision and future periods where the revision affects both current and
future periods.
Donations and legacies
Unrestricted
funds
Unreslricted
fvnds
2024
2023
Donations and gifts
Other grants receivable
1.424
20, 765
500
1.424
21,265
Charitable activities
2024
2023
Income from charitable activities
76.266
89,196

THE LIVING ARCHIVE PROJECT
NOTES TO THE FINANCIAL STATEMENTS {CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Other tradlng activities
Unrestrlcted
funds
Unrestricted
funds
2024
2023
Income from other trading activities
741
1.959
Investments
Unrestrlcted
funds
Unrestricted
fvnds
2024
2023
Interest receivable
991
354
Ralslng funds
Unrestricted
funds
Unrestricted
funds
2024
2023
Fundraisin and ublic
Other fundraising costs
52
78
Charltable actlvlties
2024
2023
Staff costs
Activities undertaken directly
52,313
34,573
49,085
34,185
86,886
83.270
86.886
83,270
Analysls by fund
Unrestricted funds
Restricted funds
56,836
30,050
54,292
28,978
86,886
83,270
10-

THE LIVING ARCHIVE PROJECT
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Support costs
Support Governance
costs
sts
2024
Support Governance
costs
Gosts
2023
Other support costs
3.742
780
4,522
4.426
780
5.206
3.742
780
4.522
4,426
780
5,206
Analysed between
Charitable activities
3,742
4,522
5,223
780
6,003
10
Trustees
None of the trustees (or any persons connected with them) received any remundation or benefits from
the charity during the year.
11
Employees
Number of employees
The average monthly number of employees during the year was:
2024
Number
2023
Number
Employment costs
2024
2023
Wages and salaries
Social security costs
52,313
49,085
52.313
49,085
11

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
12
Tangible fixed assets
Plant and equlpment
Cost
At 1 April 2023
26,450
At 31 March 2024
26,450
Depreciation and impainnent
At 1 April 2023
26,450
At 31 March 2024
26,450
Carrying amount
At 31 March 2024
At 31 March 2023
13
Creditors: amounts falling due within one year
2024
2023
Accruals and deferred income
750
750
12

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THE LIVING ARCHIVE PROJECT
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
15
Analysls of net assets between funds
Unrestricted Restri¢ted
Funds
Funds
2024
2024
Total
Unrestricted Restricted
Funds
Funds
2023
2023
Total
2024
2023
Fund balances at
31 March 2024 are
represented by:
Tangible assets
Current assetsl
(liabilities)
17
17
35.639
30,655
66,294
28.938
7.913
36.851
Total income
35,639
30,655
66.294
28,955
7,913
36,868
16
Related party transactions
There were no disclosable related paty transactions during the year (2023 - none).
14