Leeds Templars District AGM Saturday 2[nd] September 2022
Annual Trustees’ Report
Leeds Templars District Scout Council
Trustees’ Annual Report and Accounts for the Year Ended 31st March 2022
Trustees
Ex-Officio:
District Commissioner
Mr C McIntyre
Chair Mr K Whitfield Secretary Mrs M Lindley Treasurer Mr J Ashton District Explorer Scout Commissioner Ms C Wilson) District Youth Commissioner Mr K Mallory
Elected:
Mrs J Anker Mr I Farquharson-Welsh Mr R Lindon
Nominated:
Ms J Brereton Ms H Harris
Bankers
Barclays Bank Plc Lloyds Bank Plc Yorkshire Bank Plc
Custodian Trustees
The Scout Association Trust Corporation
District registration number with the Scout Association 16206
Charity registration number 1031961 Contact name and address Mrs M Lindley 378 Selby Road, Whitkirk, Leeds LS15 0PG
5
Leeds Templars District AGM Saturday 2[nd] September 2022
Annual Trustees’ Report
LEEDS TEMPLARS DISTRICT SCOUT COUNCIL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31ST MARCH 2022
Structure, Governance & Management
The District’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation & Rules of the Association. The District is a trust established under its rules which are common to all Scout Districts. The District is registered with the Charity Commissioners as a registered charity.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The Trustees of Leeds Templars District Scout Council are the members of the District Executive Committee which comprises of ex-officio members, members elected by the District Scout Council at the annual general meeting, members nominated by the District Commissioner on an annual basis and co-opted members.
The District Chairman, the District Treasurer, the District Secretary, the District Commissioner, District Youth Commissioner, and the District Explorer Scout Commissioner are ex-officio members. The constitution allows for up to six members of the District Scout Council to be elected and the District Commissioner may nominate up to six members. The number of nominated members must not exceed the number of elected members. A further six members may be co-opted by the District Executive Committee if required. The number of co-opted members must not exceed the number of elected members.
The trustees are responsible for complying with legislation applicable to Charities. This includes the registration, keeping of proper accounts and making returns to the Charity Commission. The trustees are also responsible for safeguarding the assets of the charity and thus for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Objectives and Activities
The objectives of the District are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as
6
Leeds Templars District AGM Saturday 2[nd] September 2022
members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by adult leadership.
The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Financial Review
As can be seen from the accounts presented on the following pages, the District continues to operate in a financially stable and sound manner. We remain in a position to support the development of Scouting across the local area. The accounts have been prepared on a receipts and payments basis and includes the activities of the District Explorer Scout Units reported under “restricted funds”. At the end of the financial year income reserves amount to £63,065 (2021 £54,053), of which £16,545 (2021 £17,673) related to reserves in respect of the District Explorer Scouts.
The district’s policy on reserves is to hold an amount in reserve that would cover expenditure for approximately twelve months. At present, the District reserve funds are higher than this figure. This is in respect to a key receipt of £8,000 which was the last of the Government’s Covid Recovery Grants.
The investment policy of the District is to hold the majority of its liquid assts on a shortterm basis using mainstream banks and building societies and the Scout Association Short Term Investment Service*. A small amount £6,787 (2021 £7,175) is invested through a charity investment fund in bonds and gifts, this investment is held for the medium to long term and as such the risk to the District of the fluctuation in the market value of the investment is minimised.
*The SASTIS system is currently under development and therefore obtaining a value for these funds is currently not possible. The money is however secure and will be updated as an addendum to the accounts once the system is completed.
Chairman’s Commentary
We have continued to work in the best interests of the charity, supporting the district as a whole. During this period, we continued to face the lingering effects of the pandemic, but have seen the collaboration between the groups and the district overcome these
7
Leeds Templars District AGM Saturday 2[nd] September 2022
challenges. We are fortunate to maintain our financial position, whilst increasing our support of groups and events financially this year. It’s great to see the effects and benefits from the money we have spent this year in making Scouting happen in Leeds Templars. We look forward to another fantastic year ahead.
This report and the accompanying accounts were approved by the Trustees on 1[st] September 2022 and signed on their behalf by:
J Ashton District Treasurer
M Lindley District Secretary
8
Leeds Templars District Scouts Receipts and Payments Account
| Year start date | Year end date | |||||
|---|---|---|---|---|---|---|
| For the year from |
4/1/2021 | to | 3/31/2022 | To | 3/31/2021 | |
| Receipts and payments | ||||||
| Receipts | 21/22 Unrestricted funds £ |
21/22 Restricted Funds inc. Explorers |
21/22 Total Funds - 25,621 - 23,457 2,165 564 - - 12,737 2,767 574 |
20/21 Total Funds £ |
||
| Donations, legacies and similar income | - | - | ||||
| Membership subscriptions | 24,539 | 1,082 | 25,621 | 24,412 | ||
| Less:Membership subscriptions paid on (National/County/Area/District) | - 21,761 | - 1,696 | - 23,457 | - 43,955 | ||
| Net membership subscriptions retained | 2,779 | - 614 | 2,165 | - 19,543 | ||
| Donations | 564 | 564 | 13,134 | |||
| Legacies | - | - | ||||
| Gift Aid | - | - | ||||
| Activities | 11,967 | 770 | 12,737 | 1,284 | ||
| Badges and uniforms | 2,762 | 5 | 2,767 | |||
| Other similar income | 574 | 574 | 84 | |||
| Sub total | 18,646 | 161 | 18,807 | - 5,040 | ||
| Grants | ||||||
| Maintenenace grant | 8,000 | 8,000 | ||||
| Other grants | - | - | - | |||
| Sub total | 8,000 | - | 8,000 | - | ||
| Fundraising (gross) | ||||||
| Sale of Badges | - | - | ||||
| Fundraising | - | - | - | |||
| Detail 3 | - | - | - | |||
| Other fundraising activities | - | - | - | |||
| Sub total | - | - | ||||
| Investment income | ||||||
| Bank interest | 3 | 3 | 29 | |||
| Building Society interest | 50 | 50 | - | |||
| The Scout Association Short Term Investment Service | - | - | ||||
| Property Rent income | - | - | - | |||
| Other investment income | - | - | - | |||
| Sub total | 53 | - | 53 | 29 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
26,699 161 - 26,699 161 Year start date Leeds Templars District Scouts Receipts and Payments Account |
|||||
| 26,699 | 161 | 26,860 | - 5,011 | |||
| - | ||||||
| 26,699 | 161 | 26,860 | - 5,011 | |||
| Year end date | ||||||
| For the year from |
4/1/2021 | to | 3/31/2022 | 3/31/2021 | ||
| Receipts and payments | ||||||
| Payments | 21/22 21/22 Unrestricted Funds Restricted Funds £ inc. Explorers |
21/22 Total Funds 11,494 - - 125 - 1,278 190 1,775 38 - 2,305 142 |
20/21 Total Funds £ |
|||
| Charitable Payments | ||||||
| Youth programme and activities | 10,505 | 989 | 11,494 | 3,506 | ||
| Adult support and training | - | - | ||||
| Rent | - | - | ||||
| Water and Sewerage | 125 | 125 | 63 | |||
| Electricity and Gas | - | - | ||||
| Insurance | 1,278 | 1,278 | 87 | |||
| Repairs and Renewals | 190 | 190 | 1,435 | |||
| Materials and equipment | 1,775 | 1,775 | 3 | |||
| Printing and photocopying and Postage | 38 | 38 | 373 | |||
| Contribution to camp costs | - | - | ||||
| Badges and Uniform | 2,021 | 284 | 2,305 | - | ||
| AGM and trustee expenses | 126 | 16 | 142 | 10 |
| Donations | 500 | 500 | 4,396 | ||
|---|---|---|---|---|---|
| Admin | - | - | |||
| Other costs detail 3 | - | - | |||
| Sub total | 16,559 | 1,289 | 17,848 | 9,873 | |
| Fundraising expenses | |||||
| Detail 1 | |||||
| Detail 2 | |||||
| Detail 3 | |||||
| Other fundraising costs | |||||
| Sub total | - | - | - | - | |
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
|||||
| 16,559 | 1,289 | 17,848 | 9,873 | ||
| 16,559 | 1,289 | 17,848 | 13,457 | ||
| 10,140 | - 1,128 | 9,012 | - 18,468 | ||
| 36,380 | 17,673 | 54,053 | 44,676 | ||
| 46,520 | 16,545 | 63,065 | 26,208 | ||
| Statement of assets and liabilities at the end of the year | |||||
| 21/22 Unrestricted Funds £ |
21/22 Restricted Funds inc. Explorers |
21/22 Total Funds |
20/21 Total Funds £ |
||
| Cash funds | |||||
| Bank current account | 18,657 | 10,942 | 29,599 | 8,537 | |
| Bank deposit account | 5,580 | 5,580 | 17,673 | ||
| Building society account | 22,853 | 22,853 | 22,803 | ||
| The Scout Association Short Term Investment Service | 5,000 | 5,000 | 5,000 | ||
| Cash/Floats | 11 | 22 | 33 | 41 | |
| Total cash funds | 46,521 | 16,544 | 63,064 | 54,053 | |
| Other monetary assets | |||||
| Tax claim | |||||
| Debts due from the County/Area/District/Group | |||||
| Insurance claim | |||||
| Sub total | - | - | |||
| Investment assets | - | - | |||
| STIS | - | - | |||
| Quoted investments | 6,787 | 6,787 | 7,175 | ||
| Other investments - detail | - | - | |||
| Sub total | 6,787 | 6,787 | 7,175 | ||
| Non monetary assets for charity's own use | |||||
| Badge stock | 2,225 | 2,225 | 1,622 | ||
| Shop stock | - | - | |||
| Other stock | - | - | |||
| Land and buildings | 267,914 | 267,914 | 267,914 | ||
| Motor vehicles | - | - | |||
| Scouting equipment, furniture etc | 23,373 | 23,373 | 23,373 | ||
| Other | - | - | |||
| Sub total | 293,512 | 293,512 | 292,909 | ||
| Liabilities | |||||
| Accounts not yet paid | - | - | |||
| Expenses incurred but not invoiced | - | - | |||
| Subscriptions not yet paid | - | - | |||
| Loan - detail | - | - | |||
| Other liabilities | - | - | |||
| Total Assets | |||||
| 346,820 | 16,544 | 363,364 | 354,137 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature K. Whitfield J. Ashton |
Print Name |
|---|---|
| K. Whitfield | Kristofer Whitfield - Chairperson |
| J. Ashton | James Ashton - Treasurer |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Leeds Templars Scout District On accounts for the year 31/03/2022 Charity no 1031961 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 20/01/23 Signed: Name: Jayne Harrison Relevant professional AAT Level 4 qualification(s) or body (if any): Address: 275 Gibson Lane Kippax Leeds LS25 7JN
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER