Charity registration number: 1031940
Fresh Fields Enterprises
Annual Report and Financial Statements
for the Year Ended 31 March 2021
KM Chartered Accountants 1st Floor, Block C The Wharf Manchester Road Burnley Lancashire B11 1JG
Fresh Fields Enterprises
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 13 |
Fresh Fields Enterprises
| Reference and Administrative Details | |
|---|---|
| Trustees | Mr K Bailey |
| Mr Neil Beecham | |
| Mrs M Brindle | |
| Mr W Brindle | |
| Mr R G Glover | |
| Mr J Ormerod | |
| Mr G Salthouse | |
| Secretary | Mr R G Glover |
| Charity Registration Number | 1031940 |
| Principal Office | Morecambe Lodge |
| Cemetery Lane | |
| Off Rossendale Road | |
| Burnley | |
| Lancashire | |
| BB11 5QB | |
| Independent Examiner | KM |
| Chartered Accountants | |
| 1st Floor, Block C | |
| The Wharf | |
| Manchester Road | |
| Burnley | |
| Lancashire | |
| B11 1JG | |
| Bankers | Lloyds Bank plc |
| 7 Manchester Road | |
| Burnley | |
| Lancashire | |
| BB11 1HT |
Page 1
Fresh Fields Enterprises
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2021.
Objectives and activities
Objects and aims
The object of the charity as stated in its constition dated 12th November 2019 is:
The general benefit of people with learning difficulties and/or physical disabilities in such manner as may be charitable and in particular through the provision of training facilities which shall equip such people to lead a full and satisfying life.
In particular this aims:
to create an opportunity for education and employment for disabled and disadvantaged adults and in so doing make the lives of its trainees more enjoyable and fulfilled, and
to use staff and volunteers to provide products and services to customers at a commercial rate.
Achievements and performance
The financial year has been impacted by Covid-19 and restrictions placed on our activities. During the first national lockdown in March 2020 we closed the premises, staff placed on furlough and Service Users stayed at home. We took advantage of the Government’s job retention scheme and we received a £10k business grant form Burnley Borough Council. Lancashire County Council agreed to pay on plan for service users who we provide day services to. However, we were unable to invoice for any private placements, we didn’t have any income from any of the 12 sessional activities, private gardening work or market and plant sales. At the start of June 2020, we initiated gardening services again for our customers and in July took the decision to open up for Day services again, starting with small groups returning until the majority of service users and staff were returned by September. We have lost a small number of service users who decided due to health & age restrictions not to return, but since re-opening have gained new people. We have re-started activities on and off since then.
Our thanks to the County Council who have supported day services and short break services to re-open, remain open and safe throughout this year and that we are now recognised as an essential service.
We as a charity remain focussed on the future, developing our premises and our site to enable us to provide more services and to more service users.
Financial review
Policy on reserves
The Trustees have reviewed the Charity's needs for reserves in line with the guidance issued by The Charity Commission and have agreed to hold a general reserve in respect of unrestricted funds in the region of at least £60,000 over and above those reserves represented by unrestricted fixed assets within the Charity's balance sheet. The general reserve at the year end stands at £178,832 which is in excess of the agreed reserve. The excess will be used for development of the charity.
Page 2
Fresh Fields Enterprises
Trustees' Report
Structure, governance and management
Nature of governing document
The organisation was a charitable company limited by guarantee, and converted to a Foundation Charitable Incorporated Organisation on the 12th November 2019.
Recruitment and appointment of trustees
The Trustees are appointed by existing Trustees as vacancies arise and/or additional skills are needed.
Organisational structure
Trustee meetings are normally held every two months and deal with matters affecting the compliance (legal and financial) of the Charity, as well as monitoring general well being and the efficiency and effectiveness of the running of the enterprise. Since the start of the pandemic trustees have met using electronic means.
Major risks and management of those risks
The Trustees have introduced a risk management process to assess business risks and are implementing systems to mitigate these risks. Internal risks are minimised by the implementation of procedures or authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the Charity. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the premises. These procedures are periodically reviewed to ensure that they still met the needs of the Charity.
The annual report was approved by the trustees of the charity on 14 December 2021 and signed on its behalf by:
......................................... Mr G Salthouse Trustee
Page 3
Fresh Fields Enterprises
Independent Examiner's Report to the trustees of Fresh Fields Enterprises
I report to the trustees on my examination of the accounts of Fresh Fields Enterprises for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of Fresh Fields Enterprises you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Fresh Fields Enterprises's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
Since Fresh Fields Enterprises's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Independent Examiners, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of Fresh Fields Enterprises as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Mark Heaton FCCA FCIE DChA KM 1st Floor, Block C The Wharf Manchester Road Burnley Lancashire B11 1JG
14 December 2021
Page 4
Fresh Fields Enterprises
Statement of Financial Activities for the Year Ended 31 March 2021
| Note Income from: Donations 2 Charitable activities 3 Other trading activities Investment income 5 Other income Total income Expenditure on: Charitable activities Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 14 |
Unrestricted funds £ 419 252,125 - 33 96,240 348,817 (283,573) (283,573) 65,244 65,244 272,259 337,503 |
Total 2021 £ 419 252,125 - 33 96,240 348,817 (283,573) (283,573) 65,244 65,244 272,259 337,503 |
Unrestricted funds £ 3,940 305,879 3,597 40 3,000 316,456 (291,863) (291,863) 24,593 24,593 247,666 272,259 |
Total 2020 £ 3,940 305,879 3,597 40 3,000 |
|---|---|---|---|---|
| 316,456 | ||||
| (291,863) | ||||
| (291,863) | ||||
| 24,593 | ||||
| 24,593 247,666 |
||||
| 272,259 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 14.
The notes on pages 7 to 13 form an integral part of these financial statements. Page 5
Fresh Fields Enterprises
(Registration number: 1031940) Balance Sheet as at 31 March 2021
| Note Fixed assets Tangible assets 10 Current assets Stocks Debtors 11 Cash at bank and in hand Creditors: Amounts falling due within one year 12 Net current assets Net assets Funds of the charity: Unrestricted income funds Unrestricted funds Total funds 14 |
2021 £ 158,671 3,000 3,728 176,277 183,005 (4,173) 178,832 337,503 337,503 337,503 |
2020 £ 152,341 3,000 20,564 101,974 |
|---|---|---|
| 125,538 (5,620) |
||
| 119,918 | ||
| 272,259 | ||
| 272,259 | ||
| 272,259 |
The financial statements on pages 5 to 13 were approved by the trustees, and authorised for issue on 14 December 2021 and signed on their behalf by:
.........................................
Mr G Salthouse Trustee
The notes on pages 7 to 13 form an integral part of these financial statements. Page 6
Fresh Fields Enterprises
Notes to the Financial Statements for the Year Ended 31 March 2021
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Fresh Fields Enterprises meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
Exemption from preparing a cash flow statement
The charity is exempt from preparing a cash flow statement.
Income
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations
Donations are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.
Page 7
Fresh Fields Enterprises
Notes to the Financial Statements for the Year Ended 31 March 2021
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Short leasehold and other interests in land and buildings 8% per annum on cost basis Tools and equipment 25% per annum on reducing balance basis Greenhouse and storage 25% per annum on cost basis Motor vehicles 25% per annum on reducing balance basis
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
Page 8
Fresh Fields Enterprises
Notes to the Financial Statements for the Year Ended 31 March 2021
2 Income from donations
| Donations Hire of facilities |
Unrestricted funds General £ 419 - 419 |
Total 2021 £ 419 - 419 |
Total 2020 £ 231 869 |
|---|---|---|---|
| 1,100 |
3 Income from charitable activities
| Placements Gardening and related services I T Training Course |
Unrestricted funds General £ 237,238 14,346 541 252,125 |
Total 2021 £ 237,238 14,346 541 252,125 |
Total 2020 £ 277,190 24,679 4,010 |
|---|---|---|---|
| 305,879 |
4 Income from other trading activities
| Sales of goods Employment Allowance HMRC - Job Rentention Scheme Burnley Borough Council - LRSG ARG Grant LCC - Adult Care Infection Control Fund |
Unrestricted funds General £ 4,563 4,000 59,075 10,000 18,602 96,240 |
Total 2021 £ 4,563 4,000 59,075 10,000 18,602 96,240 |
Total 2020 £ - 3,000 - - - |
|---|---|---|---|
| 3,000 |
5 Investment income
| Bank interest receivable | Unrestricted funds General £ 33 33 |
Total 2021 £ 33 33 |
Total 2020 £ 40 |
|---|---|---|---|
| 40 |
Page 9
Fresh Fields Enterprises
Notes to the Financial Statements for the Year Ended 31 March 2021
6 Other expenditure
| Depreciation - owned assets | Unrestricted funds Designated £ 17,713 17,713 |
Total 2021 £ 17,713 17,713 |
Total 2020 £ 13,512 |
|---|---|---|---|
| 13,512 |
7 Analysis of governance and support costs
Governance costs
| Independent Examiner’s remuneration Bookkeeping and payroll services |
Unrestricted funds General £ 1,920 3,180 5,100 |
Total 2021 £ 1,920 3,180 5,100 |
Total 2020 £ 1,920 2,400 |
|---|---|---|---|
| 4,320 |
8 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses from the charity during the year.
Page 10
Fresh Fields Enterprises
Notes to the Financial Statements for the Year Ended 31 March 2021
9 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Social security costs Pension costs |
2021 £ 198,911 8,723 9,421 217,055 |
2020 £ 199,620 9,492 9,122 |
|---|---|---|
| 218,234 |
The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:
| 2021 | 2020 | |||
|---|---|---|---|---|
| No | No | |||
| Charitable activities | 17 | 17 |
No employee received emoluments of more than £60,000 during the year
10 Tangible fixed assets
| Cost At 1 April 2020 Additions At 31 March 2021 Depreciation At 1 April 2020 Charge for the year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 |
Short leasehold and other interests in land and buildings £ 282,719 24,043 306,762 143,003 14,557 157,560 149,202 139,716 |
Tools and equipment £ 19,080 - 19,080 19,079 - 19,079 1 1 |
Greenhouse and storage £ 16,107 - 16,107 16,106 - 16,106 1 1 |
Motor vehicles £ 42,496 - 42,496 29,873 3,156 33,029 9,467 12,623 |
Total £ 360,402 24,043 384,445 208,061 17,713 225,774 158,671 152,341 |
|---|---|---|---|---|---|
Page 11
Fresh Fields Enterprises
Notes to the Financial Statements for the Year Ended 31 March 2021
11 Debtors
| 11 Debtors | ||
|---|---|---|
| Trade debtors Prepayments 12 Creditors Trade creditors Other taxation and social security Accruals |
2021 £ 1,503 2,225 3,728 2021 £ 72 1,613 2,488 4,173 |
2020 £ 17,383 3,181 |
| 20,564 | ||
| 2020 £ 254 2,106 3,260 |
||
| 5,620 |
13 Pension scheme
Defined contribution pension scheme
The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £9,421 (2020 - £9,122).
14 Funds
| Unrestricted funds General fund Fixed assets Total funds Unrestricted funds General funds Fixed assets Total funds |
Balance at 1 April 2020 £ 119,918 152,341 272,259 Balance at 1 April 2019 £ 121,326 126,340 247,666 |
Incoming resources £ 348,817 - 348,817 Incoming resources £ 316,456 - 316,456 |
Resources expended £ (265,860) (17,713) (283,573) Resources expended £ (278,351) (13,512) (291,863) |
Transfers £ (24,043) 24,043 - Transfers £ (39,513) 39,513 - |
Balance at 31 March 2021 £ 178,832 158,671 |
|---|---|---|---|---|---|
| 337,503 | |||||
| Balance at 31 March 2020 £ 119,918 152,341 272,259 |
Page 12
Fresh Fields Enterprises
Notes to the Financial Statements for the Year Ended 31 March 2021
15 Analysis of net assets between funds
| 15 Analysis of net assets between funds | ||
|---|---|---|
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ Designated £ - 158,671 183,005 - (4,173) - 178,832 158,671 Unrestricted funds General £ Designated £ - 152,341 125,538 - (5,620) - 119,918 152,341 |
Total funds at 31 March 2021 £ 158,671 183,005 (4,173) |
| 337,503 | ||
| Total funds at 31 March 2020 £ 152,341 125,538 (5,620) |
||
| 272,259 |
Page 13