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UJ AU£4-V2-21-It7D0DQ6PerKIeftt-eyarnIe... EL'IT Independent examiner's report to the trustees of 1st Endon (St ke's) Scout Group] I report to Ihe trustees on my examination ol the a(OUnts of the IsEn<lon{g Luke's) SLrt GThxJp for the year erKled 31J&:'5 Responsibilities and basis of reports out As the chartty twstees of Ihp 1st Endon (St Luke's) ScoLrt GT(iup ytsu are responsible for the preparation of Ihe attounts in accordance with the ruirementS of the Charities Act 2011 (tthe Act). I FEPOrt In respecl of my examination of the 1st Endon(St Luke) Scout Group accourtRS carried i)ut under section 145 of the 2011 Acl and in carrying OLrt my examinatiort I have followed all the aptjlicable Directtons gkven Dy Ihe Ctrity Commtssion ufKler sect1 14515)(bl gf the ACL Independent examlner's statement I have completed my exan7ination. I confinn Ihat no material matters have cotne to my attention in connedion wilTI the eKaminion giving me cause to believe that in any maierial respect I have no concems ad have come across nD Other matters in cDrrtection wilh Ihe examrn3tDn lo which attention should be drawn in thrs report in order to enable a pro[ undeystsnding ot the accounts to be readwl. Stgned= Address: Dale-
Scouts 1st Endon Scout Group Minutes of Annual General Meeting th Saturday 12 July 2025 Ehdon Heodquarters Intr<xluction drld welcome Apol¢gies for absence Governance topics Approve the tnine5 of the Annual General Meeting held on 12th Morch 2024. b. Adopt the tnodel constitution Trom Policy. Organisation and Rules (POR) lth)te the Group's financiol yeor d. A9ree the numDer of members that may be appainted to the Trustee Board e. Agree the quorum for f uture meetings of the Group Scout Trustees. Review of the e¥loUS yeiir The Group Lead Volunteer s reviEw of Scouts during the post 12 months in the l-vt Endort Scout Group. b. 12e¢eive ond consider the Annual Report of the Group Trustee Board. including the ortnual Staternent of the Accounts Making ttppointmeRts -he Group Chair, followin9 recommendotion f rom the open Appoint i selection process initiated by thz 6roup Trustee Board Appoint the Group Tret]surer. following recommendotion f rom the open selection pi oc¢SS initioted by the Group Trustee Board c. Appoint members of the Group Trustee Boord. £1 ollowing recommendations Trom the open Stle¢tion process initiated by the 6roup Trustee Board Cl¢sin9 remarks Document cre47*d in FebtUAry 20?4 4 - Edtted in Arjril ?.O?5
1st Endon Scout group Annual General Meeting l. Introductian and welcome Chair welcomtd members of the 6roup Scout Association, parents, corErs and 9Uegts, ies for absence Choir noted that opolo9ies were receiv2d from ltyan and Rachel for their d)sence. 3.6overnance to ics Chdir expleined that this part of the m2etiY9 was to make sure that the Scout Group f oundations were in good order. 30. Approve the miNtes of the Annual General Meetirvj held on Izth March 2024. Chair explained that the 6roup Tnstee Board had reviewed the minutes of lost ye¢r's AGM held on 12tli March 2024. It was proposed that the minutcs were tttkeh s read ond it was ttgreed thot they were a true record of that meeting. Proposed-Judith Bridgett Se¢onded~ Barbora Goldstraw, 3b_ AdJo Jt the miKlel tor&Stitution Choir sfated tknt in line with the recommendation from Th£ SCO Association. the Group Trustee Board proposed that the model constitution for o Scout Group from Chapter 5¢ of Policy. Orgfjnisation and Rules wos adopted. It was made clear th a opy of this was avoilable for review from Chris. Proposed- Judith 8r¥dgett Seconded- 8¢wbora Goldstrow m Poli nisation and Rules POR 3c. Nots the Gr<Ju 's financial Chair strted that the charity's f inoncial year was l April to 31 Morth. Proposed- Judith Brid9ett Se¢onded- Barbora Gold5trqw inted to the frustee Board ear 3d. A re2 -the number of membErs that Chair stated that following good practice recommendation5 from the Chari Governance Code, Policy Organisation and Rules which stated that Trustee Boards bea Page 2 of 4 pages
ghobld have a minimum of 5, dnd no more than 12, Trustees in total, should be adopted. That included ex off icio and co-opted Trustees. The Group ScoLtk Group agreed th(rt up to 12 people were appointed. Proposed-Judith Bridgett Seconded- Jenry Shemilt ethe uorum for fUte meetirgs of the 6r¢ 3e.A ScoLrt Council Choir explained that the Group Scout Trustees must agree its quorum - the minÈmum number of Group ScoLtt tru¢iecs' mEmbers that must be present Gt Group Scout Tntstees meetings. The outgoing Trust¢e Board recommended the quorum should be set at 5 people for f uture meetiyvjs of the Group Scout Trustw. It wos asked if the Group Scout Trustees apprDved thoi recommendatiorL Approved by all trustees. 4. Review of the reviou5 ear hoir then explained that the next part of the meetin9 wag to reflect on the activi ties of the PfASt year. 4a. The Grou Lead Volunteers review of ScoLrt5 in the 1st Endon Scout Grou Choir asked the Group Lead Volunteer to present their Annual Revi£w. Jenny 5hemilt 9avz their review. aided by chris Wilcox. Chair thanked Jenny for their re¥Èew. 4b. Ileceive ond consider the Grou annual Stotefftent cf Accounts Chair noted the Group Trustce had prepared the TrusFees' Annual R.4ort and Statemer4t of Accounts, ond hod receiv2d and considered the report on the accounts. It was stated that Jgnny Firtdler was the scrutineer. ChaÈr osked the Group Treasurer to give an overview of the Stotement of Accounts. Chair invited qut*lions f rolll the f loor re9arding the Trustees, Annuol Report. and the Annual Accounts. No qutstions. Chair thijnked the Treosurer for cornpleting Ihe Stotement of Accounts ond for their work during the year. ointments Trustees. Annual Re includi 5.maki PAge 3 014 pagos
hair'axplained that the next part of the meeting WQS to or9anise the set up of the charity until the ne¥t AGM. int the Grou Chttir followi cess conducted under recoMnndotlDnS from the o rnents made the Gro selection Trustee Chair handed the chairing of the meeting over to the Group Leod Volunteer -ChrÉs Wilcox. Chris asked if anyone would be prepared to be Chair. No response. He proposed that Judith Brid9Ett should be appointed as Group Choir. A9reed by Trustees. Group Lead Volunteer handed the choirin9 OT the meetin9 back to 6roup Chair. 5b. A oint the Grou Treasurer followi recommeThlations from the O selection rocess b the Gro Trustee Board rt was recommended that Borbara GOldStr( should be appointed os Group Treasurer. Agreed by fruskees. int members of the 6rou Trustee BDird followi re¢ommendotion5 from the o n selection 4Jcess conducted under anwi ments made b the Grou Trustee Board Chair stated that Chris Wilcox. Phil Wllcox. Hilary Wilcox, fon Pointon, Carol Pointon. bave Merridith, Barbara Goldstraw. Judith Bridgett, shtsuld be oppointed as members of the Group Trustee Board. Agre¢d by Trustees. Chair noted that the Group Lead Volunteer {Chrig Wilcox) was an Ex-off icio member of tha Board. Chair thanked the Trustees for their work durin9 th¢ y2ar. 6.Closi remarks Choir closed The AGM, thanked everyone for attending and explained that badgas and awards would be presented next. Dat£ of ne*t AGM- luly 2026. Pwje 4 014 pagos
024125 rt from Chair of The Tte£S Is Chair of the 1st Endon Scout Trust2es. I arn pleosed to report thot we have njoyed anoth£r f un fillEa y2ar at Endon Scouts.. other's Day 2025, gave th> 82avers. CUDS and ScoErts the opportunrty to treal .hekr Mum's, Grondtnos and Aunt's to a Mother's Day afternoon teo at the ieadquartetrs. This attracted in excess of 70 people and was enjoyed by all who Ittended. -n May, the traditional Endon Well t>ressirg took place_ The Trustees. assisted )y many friends and family members of our YOU people, provided 'ef reshments tent on the well dressing f ield_ This fund raisitvj venture ieherated over £2000 for our funds but with the increase in capitation this ?r to ov2r £60 per member, the group is short of funds. n October. we held a spooktaculor HolloweenlBonfire Party. Nearly 60 people Ittended and were treated to a fantastic display of f ireworks and lot5 of mdilronal Halloween 9ttmes includi bobbing for apples. eating do nuts off trings and party 9Lunes such as turnir43 an odult into a 'mummy' wsth toilet Japer. rt would be funtastic to welcome more parents/carerS or f amily members to th rrustees 6roup. We meel on the f irst Tuesd(EY of every month at 7.45prn ot th ieadquorters. The meetin9s last for no more than 90 minutes. We make Jecisions abo future events and the upke£p of the building. If you feel thal iou could spare a little of your time to help Endon Scout 6rDup continue to run cessTully. please come olon9 to 0 supporters rneetin9_ "iholty. I Vdould like to thonk tsll the members of the Trustees Group for their heerfulness, dedication and brilliance durin9 the lost yeor. Also thonk you to Fhe leoders for tlietr time that they unselfighly 91ve up each week to ensure khat our yOUf¥J members enjoy Scouting. Tudith Brid9ett Chair of The Supporters. Group 24/25