Trustees Annual Report for 01/09/22 - 31/08/23
!
,
Friends of Botley School Charity Number 1031856
Trustees
Claire Delmege — Co Chair/ Kelly Law — Co Chair Carys Gibson Dickinson
Lucy Russell — Treasurer Hayley King — Vice Chair
Structure, governance and management — The charity is governed by constitution. It is a committee made up of parents and teachers of Botley School. The committee are voted by attendees at the Annual General Meeting held in September of each year, these are then the trustees whilst holding the committee positions.
Objectives — To raise money for the school, to allow them to buy things for the children that attend the school, which would otherwise be unable to be purchased due to budget restraints.
Report on activities — The same committee continued from the year before, voted on at the AGM.
Fundraising — The most successful event was an Autumn Festival run in October 22, the first time a fair style event was run in Autumn, which included entertainment, games, stalls and refreshments. The discos followed, with 2 held during the year.
Other key events included the Christmas raffle, 3x Bags2School, Christmas present sale, Santa’s Grotto and a share of the profit from the local council run Coronation event. Smaller amounts were raised by events such aé ice cream/cake sales, a colour run, cart boot sale, quiz night, theme night, Christmas cards, break the rules day Christmas photo shoot and Teddy sales. We also asked for donations towards Dictionaries/Thesauruses, sald books, refreshments at the sports days and ran uniform sales throughout the year. Lastly, we have a small amount from stall holders planning to attend our upcoming Autumn fair event in Oct 23.
The accounts show an approximation of profit for each event, as some of the expenditure is attributable to several events and can’t be allocated exactly to each event.
. : In addition to events run, we received grants from Eastleigh Borough Council for outdoor cushions/benches (spent) and Botley Parish Council for a new sound system (to be purchased). We also had; a donation from the Church for courtyard planting, a substantial Co-op payment for being one of their community charities, a : reimbursement from the Rotary for a new garden sign and a handful of match funding from parent’s ~e € companies and smaller donations.
Expenditure — following last years large purchase of the reception play trail (£14K), plus £2K contributed this year, the school didn’t have a large purchase requirement this year, but instead lots of smaller purchases - were made, along with the yearly commitments of School trips, Yr6 Leavers, Maths resources, School books, * sports trophies, SEN materials and SATs breakfast. Purchases included items for the school grounds (covered by previously received grants), sewing machines, a new noticeboard, gymnastics tables, Geography items, Science equipment, dictionaries, benches and some other smaller items. FOBS purchased a card payment machine this year to allow for non-cash payments, other items for running FOBS included a postbox, licences, first aid items and insurance.
The school continue to have overall control on what we spend the money on, making requests at meetings for those attending to agree. We look forward to continuing to fundraise for school requests, whether big or small.
Friend of Botley School — Summary of Financial Year 01/9/22 — 31/8/23
Income
( _
| Event/Item | Income | Expenditure | Expenditure | Net Profit | Net Profit |
|---|---|---|---|---|---|
| Donations & Grants | £7,990.82 | £ | - | £7,990.82 | |
| Autumn Festival | £3,986.68 | -£1,126.74 | £2,859.94 | ||
| Discos | £3,618.40 | -£ | 825.91 | £2,792.49 | |
| Xmas Raffle | £1,692.00 | -£ | 76.00 | £1,616.00 | |
| Bags 2 School | £1,526.80 | £ | - | £1,526.80 | |
| Xmas Presents | £2,919.00 | -£1,526.11 | £1,392.89 | ||
| Santas Grotto | £1,252.21 | -£ | 274.98 | £ | 977.23 |
| Coronation Event | £ 967.21 |
£ | - | £ | 967.21 |
| Ice Cream / Cake sales | £1,023.39 | -£ | 83.00 | £ | 940.39 |
| Colour Run | £1,662.83 | -£E | 852.08 | £ | 810.75 |
| Car Boot | £ 887.50 |
-£ | 145.95 | £ | 741.55 |
| Quiz Night | £ 778.32 |
-£ | 331.19 | £ | 447.13 |
| Theme Night | £ 449.73 |
-£ | 73.71 | £ | 376.02 |
| Uniform sales | £ 353.70 |
£ | - | £ | 353.70 |
| Christmas Cards | £ 299.00 |
-£ | 7.95 | £ | 291.05 |
| Break the Rules Day | £ 271.50 |
£ | - | £ | 271.50 |
| Sports Days | £ 334.73 |
-£ | 90.00 | £ | 244.73 |
| Dictionaries & Thesauruses |
£ 213.26 |
£ | - | £ | 213.26 |
| Xmas Photoshoot | £ 256.98 |
-£ | 200.00 | f | 56.98 |
| Teddy naming | £ 60.50 |
-£ | 7.69 | £ | 52.81 |
| Book Sales | £ 52.00 |
£ | - | £ | 52.00 |
| Autumn Festival 23 | £ 43.20 |
£ | - | £ | 43.20 |
| Bank Interest | £ 29.12 |
£ | - | £ | 29.12 |
| Happy Circus | £ - |
£ | - | £ | - |
| Garden Trail | £ - |
£ | - | £ | - |
| Colour Raffle | £ - |
£ | - | £ | - |
| Mother/father days | £ “ |
£ | - | £ | - |
| TOTALS | £30,668.88 | -£5,621.31 | £25,047.57 |
Expenditure
a
| Item | Expenditure | Expenditure |
|---|---|---|
| Garden & Grounds | -£ | 2,534.54 |
| School Trips | -£ | 2,497.48 |
| Playground | -£ | 2,000.00 |
| Sewing Machines | -£ | 1,000.00 |
| Garden Noticeboard | -£ | 892.72 |
| Gymnastics Tables | -£ | 803.21 |
| Year 6 Leavers | -E | 692.00 |
| Benches forthe Courtyard | -£ | 609.86 |
| Sports trophies | -£ | 523.92 |
| Maths Resources | -E | 500.00 |
| School Books | -E | 500.00 |
| Geography items for all years | -£ | 477.91 |
| SEN materials | -E | 475.15 |
| Running FOBs | -£ | 353.72 |
| Science Equipment | -£ | 402.24 |
| Dictionaries | -E | 400.00 |
| KS1 Small world activities and catapult building | -£ | 280.00 |
| Coronation Bookmarks | -£ | 279.36 |
| ToiletTwinning | -£ | 244.00 |
| Tennis Nets | -E | 202.11 |
|---|---|---|
| Xmas stuff | -E | 188.30 |
| Electrical supply to Courtyard | -£ | 173.10 |
| Year R Toniebox and stories | -£ | 166.56 |
| Garden & Grounds FOBS Allowance | -£ | 98.61 |
| SATs breakfast club | -£ | 92.59 |
| Meter Sticks and Trundle Wheels | -E | 74.85 |
| KS1 Science Equipment | -—E | 14.95 |
| TOTAL | -£16,477.18 | |
| TotalExpenditure(includingEvents) | -£E | 22,098.49 |
YY
(
LL
Friends of Botley School Bank Accounts
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|Opening|Balances|Sept|22|
|Barclays|Current|a/c|£|8,232.83|Total|Payments|£22,098.49|
|Barclays|Savings|a/c|£|8,090.57|
|Closing|Balances|Sept|22|
|Barclays|Current|a/c|£15,940.80|
|Total|Income|£30,668.88|Barclays|Savings|a/c|£8,119.69|
|Paypal|Balance|£619.25|
|Cash|£214.05|
|Total|£46,992.28|Total|£46,992.28|
----- End of picture text -----
;
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|Opening|Balance|Closing|Balance|
|Barclays|Current|a/c|£8,232.83|Barclays|Current|a/c|£15,940.80|
|Barclays|Savings|a/c|£8,090.57|Barclays|Savings|a/c|£8,119.69|
|Total|£16,323.40|Paypal|Balance|£619.25|
|Cash|£214.05|
|Total|£24,893.79|
|Year on|year|change|£8,570.39|
----- End of picture text -----
Trustee Approval
| can confirm that | have checked the accounts and records of Friends of Botley School for the year ended 31.08.2023 and | am satisfied that the statements prepared are an accurate summary of the transactions that have taken place.
Signed: Co,[Imscg.] Signed: ( ( « Osan Mean Name:. CLaire ELMrad cat age<a ane Name:" C ARYAYSr CIQSn)f ~ ‘ NY ICA\N“ \ SoN\ Date: 26.1.2 Date! DE.VN.25 Trustee position: Cos Cette Trustee position: V iC] CH A ( (R
Independent Examiner:
| can confirm that | have checked the accounts and records of Friends of Botley School for the year ended 31.08.2023 and | am satisfied that the statements prepared are an accurate summary of the transactions that have taken place. Signed: ZUG R Name: [ 6h aeERM BLE— pate (5/11/23 Job/Qualifications: Aic COUM +out :