Trustees Annual Report for 01/09/21 - 31/08/22
Friends of Botley School Charity Number 1031856
Trustees Claire Delmege – Chair Lucy Russell – Treasurer Hayley King – Vice Chair
Structure, governance and management – The charity is governed by constitution. It is a committee made up of parents and teachers of Botley School. The committee are voted by attendees at the Annual General Meeting held in September of each year, these are then the trustees whilst holding the committee positions.
Objectives – To raise money for the school, to allow them to buy things for the children that attend the school, which would otherwise be unable to be purchased due to budget restraints.
Report on activities – The same committee continued from the year before, voted on at the AGM.
Fundraising – covid impacted events during the first term, with the Christmas fair being reduced to a Grotto only instead, but events began to return to normal later in the year.
The most successful event was Happy Circus which sold 426 tickets and came to Botley School in May 22. The discos followed, with 2 held and tickets sold online for the first time, resulting in record attendances and us adjusting processes for the second (including the Hotdog into the ticket cost).
Other key events included the Christmas raffle, Christmas present sale (back running after Covid), three Bags2School, stalls at the local Jubilee event (refreshments, beat the keeper, hair braiding & spin for sweets) and Santa’s Grotto. Smaller amounts were raised by events such as ice cream/cake sales, a break the rules day, Christmas card sales, car boot, garden trail, colour raffle, FundRaisin and Mother’s day afternoon tea. We also did refreshments at the sports days and ran uniform sales throughout the year.
The accounts show an approximation of profit for each event, as some of the expenditure is attributable to several events and can’t be allocated exactly to each event. Also, some events cross over between years, depending on when the transactions occurred.
In addition to events run, we received grants from Hampshire Gardens Trust, Botley Parish Council and Hampshire County Council following applications. The money is allocated to gardening and grounds work to enhance biodiversity and educational merit of the substantial school grounds, led by Kevin Barton, a school governor. Along with the grants, we received a handful of donations from the Church, parents and community members.
Expenditure – following the reduced spending the year before (due to Covid), the school wanted to make use of the money raised, with most of the yearly committed spending used (all year groups had trips, SEN Material, Library books and Sports Trophies were bought). FOBS had a large expenditure of £14K (a further £2K next year) towards replacing the reception play trail, which the school has wanted to do for some time. FOBS also purchased iPads, books, musical instruments, outdoor maps, garden items (from grants), plus spent a smaller amount on breakfast for Year 6s during SATS week and running FOBS (licences, membership, first aid and key cutting).
The school continue to have overall control on what we spend the money on (making request at meetings), and they continue to prefer the larger cost items to leave a legacy from the PTA. We look forward to continuing to fundraise for school requests, whether big or small.
– – Friend of Botley School Summary of Financial Year 1/9/21 31/8/22
Income
| Event/Item Donations/Grants Happy Circus Discos Xmas Raffle Xmas Presents Bags 2 School Jubilee Event Ice Cream / Cake sales Santas Grotto Break the Rules Day Christmas Cards Car Boot Sports Days Uniform sales Garden Trail Colour Raffle FundRaisin Running FOBS (First Aid Training) Autumn Fair Mother/father days T-towels Bank Interest Easter Egg Hunt Xmas Fayre Total Income |
Income Expenditure Net Profit £ 5,959.57 £ - £ 5,959.57 £ 8,473.64 -£ 3,828.95 £ 4,644.69 £ 3,376.66 -£ 377.55 £ 2,999.11 £ 1,751.00 -£ 94.00 £ 1,657.00 £ 2,860.00 -£ 1,487.29 £ 1,372.71 £ 1,299.20 £ - £ 1,299.20 £ 1,583.26 -£ 450.28 £ 1,132.98 £ 1,045.12 -£ 129.80 £ 915.32 £ 1,012.48 -£ 206.37 £ 806.11 £ 370.74 £ - £ 370.74 £ 342.00 £ - £ 342.00 £ 422.70 -£ 100.58 £ 322.12 £ 425.90 -£ 111.05 £ 314.85 £ 291.07 -£ 5.35 £ 285.72 £ 348.80 -£ 64.11 £ 284.69 £ 258.56 £ - £ 258.56 £ 275.74 -£ 29.20 £ 246.54 £ 196.60 -£ 200.00 -£ 3.40 £ 145.70 £ - £ 145.70 £ 288.55 -£ 180.67 £ 107.88 £ 5.00 £ - £ 5.00 £ 0.81 £ - £ 0.81 £ - £ - £ - £ 20.00 -£ 20.00 £ - |
|
|---|---|---|
| £ 30,753.10 -£ 7,285.20 £ 23,467.90 |
Expenditure
| Item Playground Garden & Grounds School Trips iPads School Books Musical instruments SEN materials Sports trophies Library Year 6 Leavers Running FOBs Outdoor maps SATs breakfast club Total Total Expenditure (including Events) |
Expenditure -£ 14,000.00 -£ 7,656.50 -£ 2,881.00 -£ 1,500.00 -£ 1,000.00 -£ 803.19 -£ 783.71 -£ 676.90 -£ 675.98 -£ 345.00 -£ 340.21 -£ 250.00 -£ 82.74 |
|
|---|---|---|
| -£ 30,995.23 | ||
| -£ 38,277.03 |
Friends of Botley School Bank Accounts
| Friends of Botley School Bank Accounts | |
|---|---|
| Opening Balances Sept 21 | |
| Barclays Current a/c £15,757.57 |
Total Payments £38,277.03 |
| Barclays Savings a/c £8,089.76 |
|
| Closing Balances Sept 22 | |
| Barclays Current a/c £ 8,232.83 |
|
| Total Income £30,753.10 |
Barclays Savings a/c £ 8,090.57 |
| Total £54,600.43 |
Total £54,600.43 |
| Opening Balance Closing Balance |
|
| Barclays Current a/c £15,757.57 |
Barclays Current a/c £ 8,232.83 |
| Barclays Savings a/c £8,089.76 |
Barclays Savings a/c £ 8,090.57 |
| Total £ 23,847.33 |
Total £16,323.40 |
| Year on year change -£ 7,523.93 |
Trustee Approval
I can confirm that I have checked the accounts and records of Friends of Botley School for the year ended 31.08.2022 and I am satisfied that the statements prepared are an accurate summary of the transactions that have taken place.
Signed: See Below for Signature Signed: See Below for Signature Name: Name: Date: Date: Trustee position: Trustee position:
Independent Examiner:
I can confirm that I have checked the accounts and records of Friends of Botley School for the year ended 31.08.2022 and I am satisfied that the statements prepared are an accurate summary of the transactions that have taken place.
Signed: See Below for Signature
Name:
Date:
Job/Qualifications:
Photo of Signed Version.. £8,089.76 CTOofng BatsnM• g•pt 22 8arclays Gurrent *c Barclays Savings alc £ 8.232.83 £ 8,090.57 Tot81 Inco £30,753.10 £54,800.43 Totsl £54,600A3 Total Openlng Balance Closing Balan Bardays Current ¢ Bardays Savings al¢ Total £15.757.57 £8.089.76 £ 23,847.33 Bar¢lays Current alc B8rdays Savings alc T4)tal Yearon year change £ 8,232.83 £ 8.09).57 £18.323.40 -£ 7.523.93 I cèn confirm that I have checked the accounts and records of Friends of Botley forthe year ended 31.08.2022 and l am satisfied that the statements prepared a an accurate summary of the InraCtIOns t t have taken place. Ie Si8ned'. Name.. CL4 1 Name: kELL7 LA Date.. Date: Tnt5tee p05ition.' C- Trustee position: Co. nt Examlner. I can confirm that I have checked the account5 and records of Friends of Botley School for the year ended 31.08.2022 and l am satisfied that the statements prepared are an accurate summary of the transartions that have tsken place. Signed.- Name.. LEA) fEin4pLE JoblQualifi¢ations.. fiKcok>rNtsT