Trustees Annual Report for 01/09/19 - 31/08/20
Friends of Botley School Charity Number 1031856
Trustees – Heather Tarrant – Chair
Catherine Anderson – Treasurer
Claire Wilson – PTA Committee member/previous Vice - Chair
Structure, governance and management – The charity is governed by constitution. It is a committee made up of parents and teachers of Botley School. The committee are voted by attendees at the Annual General Meeting held in September of each year, these are then the trustees whilst holding the committee positions.
Objectives – To raise money for the school to allow them to buy things for the children that attend the school, which would otherwise be unable to be purchased due to budget restraints.
Report on activities - So this year has been like for many others a year of two halves. From September until mid-March all activities took place and were very successful, however since midMarch all activities have been suspended other than some online fundraising and a few virtual events. Due to a large grant from the Co-op in September our fundraising this year has continued to be successful however could’ve been so much more had the pandemic not happened.
We have raised money from many events, the accounts show an approximation of the profit for each event as some of the expenditure has been attributable to several events and can’t be allocated exactly to each event. Also, some of the events have been contributed to from last years accounts.
The aim of the fundraising has been to continue to fund the ongoing agreements each year – school trips, books, SEN equipment and some money towards the grounds/playground. Along with buying larger items that the school would not normally be able to fund. The school continue to have overall control on what we spend the money on and they are continuing to prefer the larger cost items rather than smaller items to leave a lasting legacy from the PTA.
This has meant again that the school funding for other items has been lower this year, again due to the pandemic and the school only being open for a large part of the school year to key children only. We have carried forward a larger amount of money to ensure that we have sufficient to fund our agreed spending each year as due to the ongoing restrictions it is likely that this year will also be affected with the levels of fundraising that will be able to be done. We have continued to partially fund school trips, resources for children with Special Educational Needs within the school, bird boxes and cameras for these boxes, as well as many other ongoing items that we fund each year.
We are always continuing to try new ways of fundraising and looking at new events, whilst also trying to raise the profile of the school and gain outside donations for once off items.
Going forward to next year we are looking at continuing to fundraise for items that are requested from the school whether big or small.
– – Friend of Botley School Summary of Financial Year 1/9/19 31/8/20
| Event | Income | Expenditure Net Profit/(Loss) | Expenditure Net Profit/(Loss) |
|---|---|---|---|
| Summer Fayre | £1025.91 | £1025.91 | |
| Christmas Fayre | £5606.53 | £1273.90 | £4332.63 |
| Discos | £1128.83 | £261.25 | £867.58 |
| Quiz Nights | £678.60 | £678.60 | |
| Donations | £8185.51 | £8185.51 | |
| Production DVDs | £445.00 | £88.09 | £356.91 |
| Bags To School | £1717.60 | £1717.60 | |
| Christmas Cards | £2413.50 | £1591.53 | £821.97 |
| Film Night | £418.95 | £162.05 | £256.90 |
| Christmas presents | £2070.90 | £1283.92 | £786.98 |
| Break the Rules Day | £445.75 | £445.75 | |
| Uniform sales | £66.00 | £66.00 | |
| Rock Up | £132.00 | £132.00 | |
| Mothers/Fathers Day | £274.92 | £274.92 | |
| Motown Night | £911.30 | £318.55 | £592.75 |
| Bank interest | £27.18 | £27.18 | |
| Easter Egg Hunt | £31.60 | £71.90 | (£40.30) |
| Terracycle | £64.62 | £64.62 | |
| Band concert | £300.00 | £300.00 | |
| Running FOBS | £99.29 | £512.78 | (£413.49) |
| Website | £36.00 | (£36.00) |
| Expenditure | |
|---|---|
| School trips | £1148.00 |
| SEN materials | £745.95 |
| Year 6 Leavers | £120.00 |
| Xmas meal bits | £131.86 |
| Playground structure |
£6187.50 |
| Sports medals | £309.00 |
| Maths resources | £727.31 |
| Year R resources | £999.33 |
| Grounds Day | £440.07 |
| Kinetic Letters | £1500.00 |
| Library | £429.28 |
| School Books | £1080.00 |
| ICT Items | £1317.95 |
| History Timeline | £1831.44 |
| Globes | £111.80 |
| Raffle prizes | £22.42 |
Friends of Botley School Bank Accounts
| Opening Balances | |||
|---|---|---|---|
| Barclays current a/c | £3255.47 | Total Payments | £22976.80 |
| Barclays Savings a/c | £8057.49 | ||
| Closing Balances | |||
| Barclays Current a/c | £6295.48 | ||
| Total Income | £26043.99 | Barclays Savings a/c | £8084.67 |
| Total | £37356.95 | Total | £37356.95 |
Closing Balance Bank Barclays current account £6295.48 Bank Barclays Savings Account £8084.67 TOTAL £14380.15
Friends o Botle Opening Balances Barclays current alc Barclays Savings alc £3255.47 £8057.49 Total Payments £22976.80 Closing Balances Barclays Current alc Barclays Savin8s alc £6295.48 £8084.67 Total Income £26043.99 Total £37356.95 Total £37356.95 Closing Balance £6295.48 £8084.67 £14380.15 Bank Barclays current account Bank Barclays Savings Account TOTAL I confirm that I have ¢hL¥ked the accounts and records of Frlends of Botley School for the year ended 31.08.2020 and l am sat15fled that the statements prepared are an acurate summary of the transactions that have taken place. Cheryl Readln8s 30.09.2020