2024-08-31-accounts

Registered number: Charity number: 1031854

ROMANBY PRESCHOOL

(An unincorporated charity) UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

ArmstrongWatson Accountants, Business & Financial Advisers

ROMANBY PRESCHOOL

(An unincorporated charity)

CONTENTS

	Page
Reference and Administrative Details ofthe Company, its Trustees and Advisers	1
Trustees’ Report	2-5
Independent Examiner's Report	6
Statement of Financial Activities	7
Balance Sheet	8-9
NotestotheFinancialStatements	10-18

ROMANBY PRESCHOOL

(An unincorporated charity)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2024

Trustees Sarah Hampson, Chair Alex Hartley, Treasurer Alana Botwright, Secretary Becky Robinson, Trustee Sarah Gardiner, Trustee Andre Botwright, Trustee (resigned 4 July 2024) Sammie Taylor, Trustee (resigned 4 July 2024) Alan Hampson, Trustee (appointed 4 July 2024)

Charity registered number 1031854 Registered office Romanby Preschool & Cabin Crew The Close Northallerton North Yorkshire DL7 8BL

Accountants Armstrong Watson LLP Chartered Accountants & Statutory Auditors York House Thornfield Business Park Northallerton North Yorkshire DL6 2XQ

Page 1

ROMANBY PRESCHOOL

(An unincorporated charity)

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 AUGUST 2024

The trustees who are also directors of the charity for the purpose of the Companies Act 2006, present their report with the financial statements of the charity for the period 1st September 2023 to 31st August 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective January 2019)

Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors’ Report) Regulations 2013 has been omitted.

Objectives and activities

a. Objectives and aims

Not for profit organisation. The object of the charity is to provide childcare and education and enhance the development of children within the community and surrounding areas for children age 2 to 11 (up to and including the day before their 12th Birthday) Primarily under statutory school age however children of school age benefit from social interaction and activities provided by the charity throughout Term Time (38 weeks) Childcare being the biggest key aspect throughout any school holidays (14 weeks).

Our aim is to offer appropriate play, education and care facilities for all children who attend regardless of their race, culture, religion, means or ability and to include families and outside agencies within the setting continuously throughout the year as much as we can/as and when needed. We will provide the resources, toys and equipment necessary and needed to enhance the children's learning environment in line with our vision (Below)

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance ‘Public benefit: running a charity (PB2)’.

Our vision

a. Our vision

To provide a team of knowledgeable and enthusiastic qualified practitioners to enable children to explore, discover & be curious in and environment where they feel safe, confident and valued.

b. Charity Constitution

RPSCC has adopted the Preschool Learning Alliance (EYA) Model Preschool Constitution 2011.

Financial review

a. Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources, toys, and equipment to continue in operational existence for the foreseeable future and will continue to add to them to enhance children’s learning and development as and when necessary and in accordance with the children's interests and needs.

Page 2

ROMANBY PRESCHOOL

(An unincorporated charity)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

b. Financial review

Principal funding sources: Romanby Preschool & Cabin Crew is local authority funded which is the primary source of funding. NYCC fund 2- 3- & 4-year-old children to attend the setting. Funding is paid monthly to allow smooth running of accounts. Revenue generated from paying families include our before and after school club and holiday club. The charity also holds a small Lottery Licence through Local Authority which allows us to fundraise correctly, legally and accordingly when needed.

Reserves Policy; The trustees have a 1 month reserves policy for operating costs in reserves for the charity as the amount required for staff redundancies should the operations cease. The trustees recognise that 2 months+ would be a healthy reserve, however as the Early Years Funding rates are still extremely low and fee rates can only be increased at a steady pace to keep custom this is not yet possible. For the past 2 years child attendance and numbers were low, this also included school intake/Reception age children. September 2024 sees an increase in child numbers attending the setting and some days have almost doubled. The school intake/Reception class again for 2024 was extremely low however birth rates have risen and the 2025 school intake is extremely high.

The introduction of the Government free 15 hours for 2yr olds and 30 hours for 3yr old eligible families will also have a positive impact on the setting finances from September 2024 onwards. The setting has mixed aged sessions which now also allow for more children to attend and families to increase their hours accordingly again, having a welcomed increase in funding and families attending.

The setting is still in a good financial position being a "not for profit organisation" and despite a huge number of settings up and down the UK closing due to financial loss and low funding rates from the DfE & Government, we are proud to Say that we are still in operation and will be for many years ahead. This is supported by the amount of family enquiries received to date and admin forms sent in ready for children to start in the forthcoming months.

Structure, governance and management

a. Structure, governance and management

The overall management of the Preschool & out of school club rests with the Manager & Deputy Manager employed by the Committee and control of the Preschool & Out of school club rests with the management committee. The committee are also the charity trustees of the Preschool & out of school club.

The manager holds a Ba Hons Level 6 Degree in Early Years Childcare & Education, QTLS & Diploma Level 3 in business management along side PGCE in Education Level 6. The Deputy Manager holds a level 4 qualification in Early Years Childcare & a business management Diploma Level 3 in Business Management. They are not opted in as Committee Members or Trustees of the Preschool.

The minimum number of committee members shall be 5 and the maximum shall be 12. The Committee always consists of a Chair, a Treasurer and a Secretary. Committee members are elected for a 1 year period at the Annual General Meeting. Retiring Committee Members are eligible for re-election unless they have served on the Committee in a capacity for 10 consecutive years. All Committee members have one vote each at Committee meetings and in the event of a tie, the Chair of Committee has a second or casting vote.

No Committee members are paid for services provided to the Preschool that form part of their duties as a Committee Member and Trustee. Trustees are properly appointed by process of election onto the Committee and further undergo a DBS check and EY2 check through our Governing Body OfSTED.

Page 3

ROMANBY PRESCHOOL

(An unincorporated charity)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

Plans for future periods

The Charity plans to continue its present activities in future. Funds are available to meet future needs where these have been identified.

The buildings’ structure has been and will continue to be up kept in the form of repairs internally and externally as and when necessary sawa roof repair done in September 2022 to stabilise the building. External grounds such as fencing and groundwork are ongoing which started in 2024. Essential fence and gate work for the children's security and safety has been started and will continue into 2025.

Fire Safety inspections have identified the need for an upgrade in fire sensors (x6) a new battery unit & and upgrade in emergency lighting again, these upgrades can be done over the next financial year.

Risk management

The board of Trustees continue to meet throughout the year and have communicated by telephone and email too. Our financial position is reviewed on a monthly basis.

We have in place a two signature sign-off for any expenditure when using a cheque.

Expenditure below £1,000 is approved by the chair of the committee and requires 1 quote which can be the cost of the product/s or building work. £1,001 to £5,000 is approved by the chair of the committee and requires 2 quotes. £5,001 to £15,000 requires 3 quotes and is approved by the chair of the committee & treasurer. £15,000 and above is approved by all committee members.

Further we have our yearly accounts produced by North Yorkshire County Council (Traded service) and independently examined by Armstrong Watson LLP Chartered Accountants.

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity and are satisfied that systems and procedures in place to mitigate our exposure to the major risks. :

Charity constitution

RPSCC has adopted the Preschool Learning Alliance (EYA) Model Preschool Constitution 2011.

Page 4

ROMANBY PRESCHOOL

(An unincorporated charity)

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

Statement of Trustees’ responsibilities

The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

• ° select suitable accounting policies and then apply them consistently; ° observe the methods and principles of the Charities SORP (FRS 102); ° make judgments and accounting estimates that are reasonable and prudent:

• ° state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;

• ° prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

Sarah Hampson Chair Date

Page 5

ROMANBY PRESCHOOL (An unincorporated charity)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024

Independent Examiner's Report to the Trustees of Romanby Preschool (‘the Company’)

| report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 August 2024.

Responsibilities and Basis of Report

As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. | confirm that | am qualified to undertake the examination because | am a member of Association of Chartered Certified Accountants, which is one of the listed bodies.

| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Signed: .
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Signed: . Dated: 1.8.26 Helen Robinson ACCA

Armstrong Watson LLP Northallerton

Page 6

ROMANBY PRESCHOOL

(An unincorporated charity)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 AUGUST 2024

		Unrestricted	Total	Total
		funds	funds	funds
		2024	2024	2023
	Note	£	£	£
Income from:
Charitable activities	3	286,818	286,818	221,237
Total income		286,818	286,818	221,237
Expenditure on:
Charitable activities	4	286,004	286,004	245,188
Total expenditure		286,004	286,004	245,188
Net movement in funds		814	814	(23,951)
Reconciliation of funds:
Total funds brought forward		57,074	57,074	81,025
Net movement in funds		814	814	(23,951)
Totalfundscarriedforward		57,888	57,888	57,074

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 10 to 18 form part of these financial statements.

Page 7

ROMANBY PRESCHOOL

(An unincorporated charity) REGISTERED NUMBER:

BALANCE SHEET AS AT 31 AUGUST 2024

			2024		2023
	Note		E		£
Fixed assets
Tangible assets	7		44,131		48,411
			44,131		48,411
Current assets
Debtors	8	5,975		5,058
Cash at bank and in hand		12,600		9,452
		18,575		14,510
Creditors: amounts falling due within one
year	9	(4,818)		(5,847)
Net current assets			13,757		8,663
Total assets less current liabilities			57,888		57,074
Net assets excluding pension asset			57,888		57,074
Totalnetassets			57,888		57,074

Page 8

ROMANBY PRESCHOOL

(An unincorporated charity) REGISTERED NUMBER:

BALANCE SHEET (CONTINUED) AS AT 31 AUGUST 2024

		2024	2023
	Note	£	+e
Charity funds
Restricted funds	10	-	-
Unrestricted funds	10	57,888	57,074
Totalfunds		57,888	57,074

The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Sarah Hampson Chair of Committee Date:

The notes on pages 10 to 18 form part of these financial statements.

Page 9

ROMANBY PRESCHOOL (An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

‘1. General information

Romanby Preschool is a registered charity with the Charity number 1031854. The address is Romanby Pre School, The Close, Northallerton, North Yorkshire, DL7 8BL.

2; Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Romanby Preschool meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

• 2.2 Income

All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.4 Tangible fixed assets and depreciation

Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

|

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

|

Page 10

ROMANBY PRESCHOOL (An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

2. Accounting policies (continued)

2.4 Tangible fixed assets and depreciation (continued)

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, .

Depreciation is provided on the following basis:

Portakabin

• 5% Straight Line

2.5 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.6 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.7 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.

2.8 Financial instruments

The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.9 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.

Page 11

4 Income from charitable activities

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

	Unrestricted	Total
	funds	funds
	2024	2024
	£	£
Fees	211,101	211,101
Milk subsidy	572	572
NYCC Early Years	75,007	75,007
Other income	138	138
	286,818	286,818
	Unrestricted	Total
	funds	funds
	2023	2023
	if	£
Fees	121,074	121,074
Milk subsidy	1,790	1,790
NYCC Early Years	98,267	98,267
Other income	106	106
	221,237	221-237

Page 12

| | |

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

4. Analysis of expenditure on charitable activities

Summary by fund type

	Unrestricted
	funds	Total
	2024	2024
	£	£
Depreciation	4,280	4,280
Salaries	223,330	223,330
Refreshments	6,561	6,561
Toys, materials and activities	23,209	23,209
Milk	2,233	2,233
Premises expenses	11,247	11,247
Rates	1,944	1,944
Insurance	3.173	3,13
Water cooler	602	602
Administration expenses	6,306	6,306
Professional fees	886	886
Accountancy fees	2:239	2,233
	286,004	286,004

	Unrestricted
	funds	Total
	2023	2023
	£	5a
Depreciation	4,280	4,280
Salaries	181,807	181,807
Refreshments	6,800	6,800
Toys, materials and activities	9,727	9,727
Milk	2;193	2,193
Premises expenses	16,631	16,631
Rates	1,950	1,950
Insurance	3/253	3,253
Water cooler	136	136
Administration expenses	12,123	12,123
Professional fees	4,169	4,169
Accountancy fees	2,119	2,119
	245,188	245,188

Page 13

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

5.	Independent examiner's remuneration
		2024		2023
			£	£
	Fees payable to the Company's independent examiner for the independent
	examination of the Company's annual accounts	1,218		1,128
6.	Trustees’ remuneration and expenses
	During the year, no Trustees received any remuneration or other benefits (2023 - £NIL).
	During the year ended 31 August 2024, no Trustee expenses have been incurred (2023		- £NIL).
7.	Tangiblefixedassets

		Plant and
		machinery
		£
Cost or valuation
At	1 September 2023	86,931
At	31 August 2024	86,931
Depreciation
At	1 September 2023	38,520
Charge for the year		4,280
At	31 August 2024	42,800
Net book value
At	31 August 2024	44,131
At	31August2023	48,411

Page 14

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

8. Debtors

	2024	2023
	£	E
Due after more than one year
Trade debtors	5,975	5,058
	5,975	5,058
	5,975	5,058

9: Creditors: Amounts falling due within one year

	2024	2023
	£	£
Trade creditors	106	946
Other taxation and social security	3,396	3,675
Accruals and deferred income	1,316	1,226
	4,818	5,847

Page 15

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

10. Statement of funds

Statement of funds - current year

	Balance at 1			Balance at
	September			31 August
	2023	Income	Expenditure	2024
	£	£	£	£
Unrestricted funds
GeneralFunds-allfunds	57,074	286,818	(286,004)	57,888

Page 16

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

10. Statement of funds (continued)

Statement of funds - prior year

		Balance	at			Balance at
		1 September				31 August
		2022		Income	Expenditure	2023
			8	£	£	£
	Unrestricted funds
	General Funds- all funds	81,025		221,237	(245, 188)	57,074
11.	Summary offunds
	Summary offunds - current year
		Balance at	1			Balance at
		September				31 August
		2023		Income	Expenditure	2024
			£	£	&	£
	General funds	57,074		286,818	(286,004)	57,888
	Summary offunds - prior year
		Balance	at			Balance at
		1 September				31 August
		2022		Income	Expenditure	2023
			i	£	£	£
	General funds	81,025		221,237	(245, 188)	57,074
12.	Analysis of net assets between funds
	Analysis of net assets between funds - current period
					Unrestricted	Total
					funds	funds
					2024	2024
					£	=
	Tangible fixed assets				44,131	44,131
	Debtors due after more than one year				5,975	5,975
	Current assets				12,600	12,600
	Creditors due within one year				(4,818)	(4,818)
	Total				57,888	57,888
						Page17

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

12. Analysis of net assets between funds (continued)

Analysis of net assets between funds - prior period

Analysis of net assets between funds- prior period
	Unrestricted	Total
	funds	funds
	2023	2023
	£	£
Tangible fixed assets	48,411	48,411
Debtors due after more than one year	5,058	5,058
Current assets	9,452	9,452
Creditors due within one year	(5,847)	(5,847)
Total	57,074	57,074

Page 18