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2022-08-31-accounts

Registered number: Charity number: 1031854

ROMANBY PRESCHOOL

(An unincorporated charity)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

ROMANBY PRESCHOOL

(An unincorporated charity)

CONTENTS

Page
Reference and Administrative Details of the Company, its Trustees and Advisers 1
Trustees' Report 2 - 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8 - 9
Notes to the Financial Statements 10 - 18

ROMANBY PRESCHOOL

(An unincorporated charity)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2022

Trustees Sarah Hampson, Chair
Sarah Gardiner, Treasurer
Becky Robinson, Secretary
Sammie Taylor, Trustee
Alana Botwright, Trustee
Alex Hartley, Trustee
Andre Botwright, Trustee
Charity registered
number
1031854
Registered office
Romanby Pre School
The Close
Northallerton
North Yorkshire
DL7 8BL
Accountants
Armstrong Watson Audit Limited
Chartered Accountants & Statutory Auditors
York House
Thornfield Business Park
Northallerton
North Yorkshire
DL6 2QX

Page 1

ROMANBY PRESCHOOL

(An unincorporated charity)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2022

The trustees who are also directors of the charity for the purpose of the Companies Act 2006, present their report with the financial statements of the charity for the period 1st September 2021 to 31st August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective January 2019)

Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.

Objectives and activities

a. Objectives and aims

Not for profit organisation. The object of the charity is to provide childcare and education and enhance the development of children within the community and surrounding areas for children age 2 to 11 (up to and including the day before their 12th Birthday) Primarily under statutory school age however children of school age benefit from social interaction and activities provided by the charity throughout Term Time (38 weeks) Childcare being the biggest key aspect throughout any school holidays (14 weeks).

Our aim is to offer appropriate play, education and care facilities for all children who attend regardless of their race, culture, religion, means or ability and to include families and outside agencies within the setting continuously throughout the year as much as we can/as and when needed. We will provide the resources, toys and equipment necessary and needed to enhance the children’s learning environment in line with our vision (Below)

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

Our vision

a. Our vision

To provide a team of knowledgeable and enthusiastic qualified practitioners to enable children to explore, discover & be curious in and environment where they feel safe, confident and valued.

b. Charity Constitution

RPSCC has adopted the Preschool Learning Alliance (EYA) Model Preschool Constitution 2011.

Financial review

a. Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources, toys and equipment to continue in operational existence for the foreseeable future and will continue to add to them to enhance childrens learning and development as and when necessary and in accordance with the children’s interests and needs.

Page 2

ROMANBY PRESCHOOL

(An unincorporated charity)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2022

b. FInancial review

Principal funding sources; Romanby Preschool & Cabin Crew is local authority funded which is the primary source of funding. NYCC fund 2, 3 & 4 year old children to attend the setting. Funding is paid monthly to allow smooth running of accounts. Revenue generated from paying families include our before and after school club and holiday club. The charity also holds a small Lottery Licence through Local Authority which allows us to fundraise correctly, legally and accordingly when needed.

Reserves Policy; The trustees have a 2 month reserves policy for operating costs in reserves for the charity as the amount required for staff redundancies should the operations cease. The trustees recognise that 3 months+ would be a healthy reserve however as the Early Years Funding rates are still extremely low and fee rates can only be increased at a steady pace to keep custom this is not yet possible.

For the past 2 years child attendance and numbers were at an all time low, this also included school intake/Reception age children. September 2022 was the lowest intake in over 10 years for schools. The trend is still the Covid19 Pandemic and its’ impact on Early Years & Education. September 2023 sees an increase in child numbers attending the setting and some days have almost doubled. The school intake/Reception class again for 2023 is extremely low. The reserves policy is reviewed each financial year.

Structure, governance and management

a. Structure, governance and management

The overall management of the Preschool & out of school club rests with the Manager & Deputy Manager employed by the Committee and control of the Preschool & Out of school club rests with the management committee. The committee are also the charity trustees of the Preschool & out of school club.

The manager holds a Ba Hons Level 6 Degree in Early Years Childcare & Education, QTLS & Diploma Level 3 in business management. The Deputy Manager holds a level 4 qualification in Early Years Childcare & a business management Diploma Level 3 in Business Management. They are not opted in as Committee Members or Trustees of the Preschool.

The minimum number of committee members shall be 5 and the maximum shall be 12. The Committee always consists of a Chair, a Treasurer and a Secretary. Committee members are elected for a 1 year period at the Annual General Meeting. Retiring Committee Members are eligible for re-election unless they have served on the Committee in a capacity for 10 consecutive years. All Committee members have one vote each at Committee meetings and in the event of a tie, the Chair of Committee has a second or casting vote.

No Committee members are paid for services provided to the Preschool that form part of their duties as a Committee Member and Trustee. Trustees are properly appointed by process of election onto the Committee and further undergo a DBS check and EY2 check through our Governing Body OfSTED.

Plans for future periods

The Charity plans to continue its present activities in future. Funds are available to meet future needs where these have been identified.

The buildings’ structure has been and will continue to be up kept in the form of repairs as and when necessary.

Page 3

ROMANBY PRESCHOOL

(An unincorporated charity)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2022

Risk management

The board of Trustees continue to meet throughout the year and have communicated by telephone and email too. Our financial position is reviewed on a monthly basis. We pay for a traded service from North Yorkshire County Council on a monthly basis too. They input our income and expenditure, generate our invoices and registers and have a robust accounts procedure in place which is shared with the treasurer of the charity to determine loss or profit in finances.

We have in place a two signature sign-off for any expenditure when using a cheque.

Expenditure below £1,000 is approved by the chair of the committee and requires 1 quote which can be the cost of the product/s or building work. £1,001 to £5,000 is approved by the chair of the committee and requires 2 quotes. £5,001 to £15,000 requires 3 quotes and is approved by the chair of the committee & treasurer. £15,000 and above is approved by all committee members.

Further we have our yearly accounts produced by North Yorkshire County Council (Traded service) and independently audited by Armstrong Watson Accounting Services.

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity and are satisfied that systems and procedures in place to mitigate our exposure to the major risks.

Page 4

ROMANBY PRESCHOOL (An unincorporated charity)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2022

Charity constitution

RPSCC has adopted the Preschool Learning Alliance (EYA) Model Preschool Constitution 2011.

Statement of Trustees' responsibilities

The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees on 8 June 2023 and signed on their behalf by:

................................................

Sarah Hampson Chair

Page 5

ROMANBY PRESCHOOL (An unincorporated charity)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2022

Independent Examiner's Report to the Trustees of Romanby Preschool ('the Company')

I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 August 2022.

Responsibilities and Basis of Report

As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Simon Turner

Dated: 8 June 2023 ACCA

Armstrong Watson Audit Limited, Northallerton

Page 6

ROMANBY PRESCHOOL

(An unincorporated charity)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 AUGUST 2022

Note
Income from:
Charitable activities
3
Total income
Expenditure on:
Charitable activities
4
Total expenditure
Net expenditure
Transfers between funds
10
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Restricted
funds
2022
£
-
-
-
-
-
4,280
4,280
(4,280)
4,280
-		 Unrestricted
funds
2022
£
191,635
191,635
210,659
210,659
(19,024)
(4,280)
(23,304)
104,329
(23,304)
81,025		 Total
funds
2022
£
191,635
191,635
210,659
210,659
(19,024)
-
(19,024)
100,049
(19,024)
81,025		 Total
funds
2021
£
218,113
218,113
251,895
251,895
(33,782)
-
(33,782)
133,831
(33,782)
100,049

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 10 to 18 form part of these financial statements.

Page 7

ROMANBY PRESCHOOL (An unincorporated charity) REGISTERED NUMBER:

BALANCE SHEET AS AT 31 AUGUST 2022

Note
Fixed assets
Tangible assets
7
Current assets
Debtors
8
Cash at bank and in hand
Creditors: amounts falling due within one
year
9
Net current assets
Total assets less current liabilities
Net assets excluding pension asset
Total net assets		 9,422
23,997
33,419
(5,085)		 2022
£
52,691
52,691
28,334
81,025
81,025
81,025		 13,897
33,234
47,131
(4,053)		 2021
£
56,971
56,971
43,078
100,049
100,049
100,049

Page 8

ROMANBY PRESCHOOL (An unincorporated charity) REGISTERED NUMBER:

BALANCE SHEET (CONTINUED) AS AT 31 AUGUST 2022

Note
Charity funds
Restricted funds
10
Unrestricted funds
10
Total funds		 2022
£
-
81,025
81,025		 2021
£
(4,280)
104,329
100,049

The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees on 08 June 2023 and signed on their behalf by:

................................................

Sarah Hampson

The notes on pages 10 to 18 form part of these financial statements.

Page 9

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

1. General information

Romanby Preschool is a registered charity with the Charity number 1031854. The address is Romanby Pre School, The Close, Northallerton, North Yorkshire, DL7 8BL.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Romanby Preschool meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.4 Tangible fixed assets and depreciation

Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Page 10

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

2. Accounting policies (continued)

2.4 Tangible fixed assets and depreciation (continued)

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, .

Depreciation is provided on the following basis:

Portakabin

5% Straight Line

2.5 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.6 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.7 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.

2.8 Financial instruments

The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.9 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.

Page 11

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

3. Income from charitable activities

Unrestricted
funds
2022
£
Fees
112,177
Milk subsidy
962
NYCC Early Years
57,626
Other income
20,870
191,635
Unrestricted
funds
2021
£
Fees
61,540
Milk subsidy
464
NYCC Early Years
88,515
Other income
67,594
218,113		 Total
funds
2022
£
112,177
962
57,626
20,870
191,635
Total
funds
2021
£
61,540
464
88,515
67,594
218,113

Page 12

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

4. Analysis of expenditure on charitable activities

Summary by fund type

Unrestricted
funds
2022
£
Depreciation
4,280
Salaries
163,311
Refreshments
6,349
Toys, materials and activities
7,919
Milk
1,331
Premises expenses
7,618
Rates
1,496
Insurance
3,136
Water cooler
323
Administration expenses
8,010
Professional fees
4,762
Accountancy fees
2,124
210,659
Unrestricted
funds
2021
£
Depreciation
4,280
Salaries
194,550
Refreshments
5,790
Toys, materials and activities
12,262
Milk
954
Premises expenses
9,095
Rates
1,526
Insurance
2,730
Water cooler
635
Administration expenses
14,325
Professional fees
2,610
Accountancy fees
3,138
251,895		 Total
2022
£
4,280
163,311
6,349
7,919
1,331
7,618
1,496
3,136
323
8,010
4,762
2,124
210,659
Total
2021
£
4,280
194,550
5,790
12,262
954
9,095
1,526
2,730
635
14,325
2,610
3,138
251,895

Page 13

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2022
5. Independent examiner's remuneration
2022 2021
£ £
Fees payable to the Company's independent examiner for the independent
examination of the Company's annual accounts 1,044 948
6. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits_(2021 - £NIL)_.
During the year ended 31 August 2022, no Trustee expenses have been incurred_(2021 - £NIL)_.

7. Tangible fixed assets

Cost or valuation
At 1 September 2021
At 31 August 2022
Depreciation
At 1 September 2021
Charge for the year
At 31 August 2022
Net book value
At 31 August 2022
At 31 August 2021		 Plant and
machinery
£
86,931
86,931
29,960
4,280
34,240
52,691
56,971

Page 14

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

8. Debtors

Due after more than one year
Trade debtors		 2022
£
9,422
9,422
9,422		 2021
£
13,897
13,897
13,897

9. Creditors: Amounts falling due within one year

Other taxation and social security
Accruals and deferred income		 2022
£
3,018
2,067
5,085		 2021
£
2,850
1,203
4,053

Page 15

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

10. Statement of funds

Statement of funds - current year

Unrestricted funds
General Funds - all funds
Restricted funds
Restricted Funds - all funds
Total of funds		 Balance at 1
September
2021
£
104,329
(4,280)
100,049		 Income
£
191,635
-
191,635		 Expenditure
£
(210,659)
-
(210,659)		 Transfers
in/out
£
(4,280)
4,280
-		 Balance at
31 August
2022
£
81,025
-
81,025

Page 16

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

10. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
General Funds - all funds
Restricted funds
Restricted Funds - all funds
Total of funds		 Balance at
1 September
2020
£
138,111
(4,280)
133,831		 Income
£
218,113
-
218,113		 Expenditure
£
(251,895)
-
(251,895)		 Transfers
in/out
£
-
-
-		 Balance at
31 August
2021
£
104,329
(4,280)
100,049

11. Summary of funds

Summary of funds - current year

General funds
Restricted funds		 Balance at 1
September
2021
£
104,329
(4,280)
100,049		 Income
£
191,635
-
191,635
Balance at
1 September
2020
£
138,111
(4,280)
133,831		 Expenditure
£
(210,659)
-
(210,659)
Income
£
218,113
-
218,113		 Transfers
in/out
£
(4,280)
4,280
-
Expenditure
£
(251,895)
-
(251,895)		 Balance at
31 August
2022
£
81,025
-
81,025
Balance at
31 August
2021
£
104,329
(4,280)
100,049
Summary of funds - prior year
General funds
Restricted funds

Page 17

ROMANBY PRESCHOOL

(An unincorporated charity)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

12. Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted
funds
2022
£
Tangible fixed assets
52,691
Debtors due after more than one year
9,422
Current assets
23,997
Creditors due within one year
(5,085)
Total
81,025		 Total
funds
2022
£
52,691
9,422
23,997
(5,085)
81,025

Analysis of net assets between funds - prior year

Tangible fixed assets
Debtors due after more than one year
Current assets
Creditors due within one year
Total		 Restricted
funds
2021
£
-
-
-
-
-		 Unrestricted
funds
2021
£
56,971
13,897
33,234
(4,053)
100,049		 Total
funds
2021
£
56,971
13,897
33,234
(4,053)
100,049

Page 18