## **Trustees’ Annual Report for the period** ## **From September 2024 Period start date To August 2025 Period end date** ## **Charity name: Hermitage Pre School Playgroup** ## **Charity registration number:1031844** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To enhance the development and**
**education of children primarily under**
**the statutory school age, by**
**encouraging parents to understand and**
**provide for the needs of their children**
**through community groups and by (a)**
**by offering appropriate play , education**
**and care facilities , family learning and**
**extended hours groups, together with**
**the right of parents to take responsibility**
**for and to become involved in the**
**activities of such groups. Ensuring that**
**such groups offer opportunities for all**
**children whatever their race , culture,**
**religion or means of ability. (b)**
**encouraging the student of such needs**
**of such children and their families**
**promoting public interest and**
**recognition of such need in the local**
**area. (c) instigating and adhering to and**
**furthering the aims and objectives of the**
**pre school learning alliance**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**During the year, the pre-school**
**continued to provide high-quality early**
**years education and care for children**
**aged 2 to 5 years], in line with the Early**
**Years Foundation Stage (EYFS)**
**framework. The pre-school operates**
**with the primary aim of advancing**
**education and promoting the**
**development of young children for the**
**public benefit.**
**Key activities include:**

**Delivering a structured and**
**stimulating learning environment**
**that supports children's physical,**
**emotional, social, and cognitive**
**development.**

**Offering inclusive childcare**
**services accessible to all**| |||**families, including those from**
**disadvantaged or low-income**
**backgrounds.**

**Supporting children with special**
**educational needs and**
**disabilities (SEND), with tailored**
**learning plans and additional**
**resources where needed.**

**Engaging parents and carers**
**through regular communication,**
**workshops, and involvement in**
**activities to support children’s**
**learning and development at**
**home.**

**Maintaining strong safeguarding**
**practices to ensure a safe and**
**nurturing environment for all**
**children.**
**These activities align with the charity’s**
**objectives and have been delivered with**
**due regard to the Charity Commission’s**
**guidance on public benefit.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees confirm that they have had**
**due regard to the guidance issued by**
**the Charity Commission on public**
**benefit when exercising their duties and**
**making decisions. In particular, they**
**have considered how the charity’s**
**activities contribute to its aims and**
**objectives for the public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Over the past year, the charity has**
**continued to deliver high-quality early**
**years education and care, positively**
**impacting the development and well-**
**being of the children in our community.**
**Our work has made a significant**
**difference in the lives of our**
**beneficiaries through the following**
**achievements:**

**Educational and Developmental**
**Progress: Children attending the**
**pre-school have made**
**measurable progress in key areas**
**of the Early Years Foundation**
**Stage, including communication**
**and language, personal and**
**social development, and early**
**literacy and numeracy skills.**

**Inclusive Support: We have**
**successfully supported children**
**from diverse backgrounds,**
**including those with additional**
**needs, ensuring equal access to**
**learning opportunities and early**
**intervention support.**

**Community Engagement and**
**Fundraising: A major highlight of**
**the year was our whole-**
**community fundraising event,**
**_Hermitage Easter Trail_ and the**
**return of the Halloween party**
**which this year we held at the**
**local primary school to further**
**strengthen our community**
**commitment This event not only**
**raised valuable funds for the pre-**
**school but also brought together**
**families, staff, and local residents**
**to celebrate and support early**
**education. Children actively took**
**part in their own sponsored**
**activities during the event,**
**developing a sense of**
**participation, achievement, and**
**responsibility.**

**Positive Social Impact: Events**
**like****_Hermitage Easter Trail_ have**
**strengthened our ties with the**
**local community and fostered a**
**spirit of inclusion and**
**collaboration. They have also**
**raised awareness of the**
**importance of early years**
**education and the role our charity**
**plays in supporting young**
**children and their families.**
**Through these activities, the charity has**
**fulfilled its objectives and created**| **meaningful public benefit by improving the circumstances of young children and contributing to a more connected and supportive community.** **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees have established a policy**
**for holding reserves to ensure the**
**financial stability and sustainability of**
**the pre-school. Reserves are held to**
**provide a contingency fund that allows**
**the charity to manage unforeseen**
**fluctuations in income or changes in**
**pupil numbers, which can significantly**
**affect funding levels.**
**In particular, the reserves are**
**maintained to:**

**Provide a buffer against periods**
**of low enrolment, which can**
**reduce fee and funding income;**

**Help manage delays or**
**reductions in government**
**funding or grants;**

**Support continuity of provision in**
**the event of short-term financial**
**challenges;**

**Enable the pre-school to respond**
**to ongoing challenges in the**
**early years sector, including**
**rising costs, recruitment issues,**
**and increasing demands for**
**support services.**
**The level of reserves is reviewed**
**annually by the trustees to ensure it**
**remains appropriate to the size,**
**structure, and financial risks facing the**
**charity.**| |Amount of reserves held|Para 1.22|**18000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**the trustees recognise that ongoing**
**financial pressures exist across the**
**early years sector. Funding rates**
**received for funded childcare places do**
**not always increase in line with rising**
**operating costs, particularly staffing**
**expenses, employer costs and premises**
**costs such as rent. Whilst child**
**numbers and income projections remain**
**positive for the coming year, the**
**trustees acknowledge that maintaining**
**financial sustainability requires careful**
**monitoring of expenditure and regular**
**review of fee levels and operating costs.**
**The trustees will continue to actively**
**manage resources to ensure costs**
**remain proportionate to income and that**| **the charity can continue to provide highquality early years education and care to local families. At present, the trustees are not aware of any material uncertainty that would cast significant doubt on the charity's ability to continue as a going concern.** |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|
**Community Engagement and**
**Fundraising: A major highlight of**
**the year was our whole-**
**community fundraising event,**
**_Hermitage Easter Trail_ and the**
**return of the Halloween party**
**which this year we held at the**
**local primary school to further**
**strengthen our community**
**commitment This event not only**
**raised valuable funds for the pre-**
**school but also brought together**
**families, staff, and local residents**
**to celebrate and support early**
**education. Children actively took**
**part in their own sponsored**
**activities during the event,**
**developing a sense of**
**participation, achievement, and**
**responsibility.**

**Positive Social Impact: Events**
**like****_Hermitage Easter Trail_ have**
**strengthened our ties with the**
**local community and fostered a**
**spirit of inclusion and**
**collaboration. They have also**
**raised awareness of the**
**importance of early years**
**education and the role our charity**
**plays in supporting young**
**children and their families.**
**Through these activities, the charity has**
**fulfilled its objectives and created**
**meaningful public benefit by improving**
**the circumstances of young children**
**and contributing to a more connected**
**and supportive community.**| |Investment policy and
objectives including any
social investment policy|Para 1.46|| |adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**The charity is governed by a**
**constitution adopted on 29th January**
**1981 and amended in October 2011,**
**based on the model constitution**
**provided by the Pre-school Learning**
**Alliance (now known as Early Years**
**Alliance). The charity is registered with**
**the Charity Commission as a charitable**
**organisation under charity number**
**1031844.**
**The constitution sets out the charity’s**
**objectives, which are to advance the**
**education of children below statutory**
**school age by providing safe, high-**
**quality, and stimulating early years**
**education and care. It also outlines the**
**responsibilities and powers of the**
**trustees and the procedures for**
**governance and decision-making.**
**The trustees are responsible for the**
**overall strategic direction and financial**
**oversight of the charity, ensuring it is**
**managed in accordance with its**
**charitable purposes and complies with**
**applicable legal and regulatory**
**requirements. All income is used solely**
**to further the aims of the charity for the**
**public benefit.**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The charity is governed by a**
**constitution adopted on 29th January**
**1981 and amended in October 2011,**
**based on the model constitution**
**provided by the Pre-school Learning**
**Alliance (now known as Early Years**
**Alliance**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**In accordance with the charity’s**
**constitution (as adopted on 29th**
**January 1981 and amended in October**
**2011 under the Pre-school Learning**
**Alliance model), trustees are elected by**
**the charity’s members at the Annual**
**General Meeting (AGM).**
**All parents, carers, and members of the**
**pre-school community are eligible to**
**become members of the charity and**
**may stand for election as trustees,**
**subject to eligibility criteria set out in**
**the constitution and charity law. The**
**election process is democratic, with**
**nominations sought prior to the AGM**
**and votes cast by attending members.**
**The constitution also allows for the**| **trustees to co-opt additional members to the committee where appropriate, for example, to fill vacancies or to bring in specific skills, provided the number of co-opted members does not exceed the limits set out in the governing document. Trustees serve for a fixed term as outlined in the constitution and may be re-elected at subsequent AGMs. All trustees receive an induction and are supported to understand their responsibilities under charity law and within the context of early years provision.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hermitage Pre School Playgroup| |---|---| |Other name the charity uses|| |Registered charity number|1031844| |Charity’s principal address|Hermitage Village Hall. Pinewood Crescent, Hermitage RG18
9WL| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Natalie Munir|Chairperson|Whole Year|| ||Fiona Sparks|Secretary|Whole Year|| ||Sarah Stroud|Treasurer|Whole Year|| ||Hannah Mcintosh||Whole Year|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Natalie Munir **Position (eg Secretary,** Chairperson **Chair, etc) Date** 31/05/2026 **Hermitage Pre School Playgroup 1031844 Reciepts and Payments account for the year end 31 August 2025** ||**Account description**|**1 Sep 24 - 31 Aug**
**25**|**1 Sep 23 - 31 Aug 24**| |---|---|---|---| ||**Reciepts**
Fees
8,080
9,571
West Berks Funding
102,968
69,503
Fundraising
1,107
2,511
PARISH COUNCIL GRANT
500
0
Donation
50
0
Other income
27
Interest
189
181||| ||**Total Sales**
**112,921**
**81,766**||| ||**Payments**
consumables
4,566
2,405
Training
656
95
Fundrasing
498
485
Equipment
408
0
Subscriptions
885
729
HP INK
164
270
MOBILE PHONE
60
60
Staff
68,661
59,324
Other Deductions
(524)
0
Rent & Rates
13,624
13,165
Computer & Software
1,462
1,464
Insurance
1,004
855
Repairs and renewals
0
121
Bad debt
0
326
General expenses
459
838||| ||**Total Overheads**
**91,923**
**80,137**||| ||||| ||**Net Profit /(Loss)**
**20,998**
**1,629**||| ||**Hermitage Pre School Playgroup 1031844 statement of assets and liabilites as at August 31 2025**||| ||**Account description**|**31 Aug 25 YTD**|**31 Aug 24 YTD**| ||**Assets**||| ||**Cash Funds**
Current
45,546.00
29,989.00
Deposit Account
18,419.00
18,231.00
Cash in Hand
176.00
300.00||| ||**64,141.00**
**48,520.00**||| ||Sales invoices not paid
2,664.00
679.00||| ||**Total Current Assets**
**66,805.00**
**49,199.00**||| ||66,805.00
49,199.00
**Current Liabilities**
HMRC
345.00
Pension
207.00||| ||**Total Net Assets**
**66,253.00**
**49,199.00**||| The trustees declare that they have approved the Receipts and Payments account for the year ended 31 August 2025 and the Statement of assets and liabilities as at 31 August 2025 Signed on behalf of the trustees: Name: Natalie Munir Position: Chair Person Date: 31/05/2026