Trustees’ Annual Report for the period
From 1/9/22 Period start date To 31/8/23 Period end date
Charity name: Freshford School Parent Teacher Association
Charity registration number: 1031841
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the pupils at the school |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The activities include cake sales, school discos, talks, musical events, sponsored walks and bike rides and a firework event |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance material issued by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has helped with the payment of or paid entirely for the following Trip to the American Museum Playground equipment Help to fund places for Skern Lodge Buying new tables Buying books for the school Thesalaries of some of the TA’s |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial details are attached |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our reserves policy is to ensure that we have adequate reserves to make the annual payment to the schools every September of £8500 |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties about the charity as an ongoing concern |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected by the PTA. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Freshford School Parent Teacher Association |
|---|---|
| Other name the charity uses | Freshford PTA |
| Registered charity number | 1031841 |
| Charity’s principal address | High Street, Freshford, Bath BA2 7WE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| E Pennant Rae | Chair | Committee of PTA | ||
| M Rawson | Treasurer | Committee of PTA | ||
| L Lloyd | Committee of PTA | |||
| G Tomlinson | Committee of PTA | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
We received a sum from a separate Freshford school building society account that was closing. |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
The assets are held on behalf of the Freshford School with whom we share objects |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
The funds are held in the PTA account and have subsequently been used for a specific school building project. |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Emily Pennant-Rea Mark Rawson Position (eg Secretary, Treasurer Chair, etc) Chair Date 17/01/2024
Freshford School Parent Teacher Association
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 August 2023
Freshford School Parent Teacher Association INCOME AND EXPENDITURE ACCOUNT - Year ended 31 August 2023
| Note Income Event revenue Give As You Live Donations Fireworks Gift Aid Amazon Lego donations specific G Scotland TOTAL INCOME Application of funds General School Fireworks event Lego specific costs TOTAL EXPENDITURE Other income Non PTA funds held 1 EXCESS income/(expenditure) in year Current a/c balance bfwd at 1.09.22 Current a/c balance cfwd at 31.08.23 |
2023 12,781 7,582 7,028 2,350 1,618 110 - - 31,469 18,419 1,500 19,919 35,276 46,826 15,961 62,787 |
2022 9,155 6,809 1,190 5,295 2,241 - 17,370 1,000 43,059 18,355 750 21,400 40,505 - (2,554) 13,408 15,961 |
|---|---|---|
Note
1 The other income is funds transferred to the PTA from a separate (and now closed) Freshford Primary school building society account. Freshford Primary school and the Freshford Primary school PTA have wholly aligned objects. The cash is ring fenced and can only be moved/spent with the personal approval one of the governors of the school.
Freshford School Parent Teacher Association BALANCE SHEET AT 31 August 2023
| Current assets Co-operative Bank current account Cash float Net assets Reserves Balance at 31.08.23 |
2023 62,784 100 62,884 62,884 62,884 |
2022 15,961 162 16,123 16,123 16,123 |
|---|---|---|
Approved by the Freshford School PTA on the 18th October 2023 and signed on it's behalf by:
Mark Rawson
Freshford School PTA Freshford VC Primary School High Street Freshford Bath BA2 7WE
18[th] October 2023
FRESHFORD SCHOOL PARENT TEACHER ASSOCIATION Independent Examiner's Report For The Year Ended 31 August 2023
This report on the accounts of Freshford School Parent Teacher Association for the year ended 31 August 2023, is in respect of an examination carried out in accordance with S.43 of the Charities Act 1993 ("The Act").
Respective responsibilities of the Trustees and the Examiner
As Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of the Regulations and section 43(2) of the Act do not apply. It is my duty to issue this report on those accounts in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7) (B) of the Act. That examination includes a review of the accounting records kept by the Trustees and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
(1) Which gives me reasonable cause to believe that in any material respect the requirement
-
To keep accounting records in accordance with section 41 of the Act; and
-
To prepare accounts which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; or
(2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
J A Gaskell ACCA
18[th] October 2023
Turner & Partners LLP Chartered Certified Accountants 24 James Street West Bath BA1 2BT
24 James St West
01225 319050 jordan@turnerpartners.co.uk co.reg.no. OC425070
Turner + Partners Chartered Certified Accountants
Bath BA1 2BT