Trustees’ Annual Report for the period
From 1/9/2023 Period start date To 31/8/2024 Period end date
Charity name: Monk Fryston Preschool
Charity registration number: 1031824
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governingdocument |
Para 1.17 | To enhance the development and education of children from the age of 2 to statutoryschool age |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Following the national curriculum for Preschool settings, we offer free-flow play using a variety of toys, games, crafts and creative activities. We also sing and move to music, read stories and introduce the alphabet, simple phonics and numbers. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of Monk Fryston Preschool have due regard to the Charity Commission guidance on ‘public benefit’, by being aware of the relevant guidance, considering the guidance when making decisions on the being, operating or reporting on the charity’s activities and being able to demonstrate sound reasoning should departure from the guidance be considered. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policyongrant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | The Committee is made up entirely of volunteers, who are responsible for the overall management and control of the Preschool. |
| Other | n/a |
Achievements and Performance
SORP reference Throughout the period, the preschool has retained its stable core team of staff, who are committed to the provision of a welcoming, supportive and nurturing preschool setting. The preschool Manager has successfully completed her Level 5 Early Years apprenticeship course August 2024, which she is completed on a part-time basis alongside her day-to-day responsibilities. The additional skills which she has learnt as part of her studies are already showing through in her safe, thorough and confident running of the setting. We continue to support the development of our staff via external training courses including phonics Summary of the main and early years leadership, in addition to achievements of the charity, required courses (first aid, safeguarding identifying the difference the etc.). charity’s work has made to the circumstances of its Para 1.20 The preschool continues to try and provide beneficiaries and any wider excellent provisions to stimulate the benefits to society as a children and help their learning journey and whole. undertakes fundraising events to raise money for specific resources. In 2022/24, preschool organised a variety of fundraising events and have successfully raised sufficient funds to upgrade and refresh the outdoor learning and play area. This will continue with the addition of new sand and water tables once the work is complete. An AGM was held 23[th] October 2023 and all current members of the core committee remained in post with the addition of one new general member being elected .
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | A key aspect of the Committee and staff’s vision for the preschool for this period was to continue to build upon last years improvement and continue to grow our enrolment numbers and be a sought after childcare setting. We have had an influx of new families, coming to the preschool as a result of positive feedback from other parents and feel that the setting is thriving. We run periodic open days at weekends to allow potential new families an opportunity to visit the setting and raise its profile in the local area. We have also maintained our |
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|---|---|---|---|
| relationship with the local primary school, with the reception class teacher visiting during the summer term to get to know the children who moved on to primary school in September 2024. |
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|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | No specific monetary objectives set for annual fundraising, although individual targets were achieved to upgrade the outdoor area. The Committee acknowledge the need to identify potential new opportunities for fundraising going forwards where need for additional resources is identified. Upcoming fundraising efforts are anticipated for improvements to the outdoor area and additional resources for the outdoor area. |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | End of year balance: c.£31.5k. A reported profit during the year of c.£6k brought the balance up from £25k at the end of 2022/23. Given the increase in annual running costs, this is in line with the intended baseline reserves (see below). |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Preschool’s intention is to retain sufficient funds to support ongoing running of the preschool for at least one term, should income streams dry up for an unforeseen reason. This equates to approximately £25k – comparable to the balance of c.£28k reported at the end of 2023/24. Based on learnings from Covid and other preschools in the area, the Committee also intend to designate a redundancy fund, in case ofunforeseencircumstances. |
| Amount of reserves held | Para 1.22 | Reserves at end of year were £25k, comparable to the target reserve amount (£22k). Current forecasts for the year 2023/24 are positive, in which case funds are anticipated to be put into the redundancy fund and/or reinvestedinto the preschool. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sources of funding are North Yorkshire County Council early years funding (£52.1k during the period) and parent-paid fees (£22.2k during the period). Fundraising provides an additional source of funds (£0.4k during the period), used for specific investments identified by the staff and Committee (see examples above). |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | The primary risk to the preschool is a sharp drop in numbers of children attending the setting, resulting in lower income from NYCC early years funding and/or parent- paid fees. However, the number of children attending the setting during the period was stable and we do not anticipate any reason why this should significantly change in the near future. Barring long-term, unforeseen, large-scale events similar to the Covid-19 pandemic, financial risks facing the charity are considered to be low. |
| Other | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royalcharter) |
Para 1.25 |
The Pre-school Learning Alliance Model Constitution(2011,revised2015) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The preschool is an unincorporated charity, overseen by a management Committee of volunteers. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election of Committee by attendees of Annual General Meeting. Posts and election procedures are in line with those specified by the governing document. |
| Additional information (optional) Youmay choose toincludefurtherstatements |
whererelevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | One-to-one handovers of roles and responsibilities, procedures etc. from outgoing to incoming Committee members as and when required. Committee chair ensures all Committee roles and filled and volunteers in those roles and comfortable with their responsibilities. |
| n/a |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
|---|---|---|
| Relationship with any related parties |
Para 1.51 | No formal affiliations. However, the preschool is closely linked with the village Church and Primary School on an informal basis. |
| Other | n/a |
Reference and Administrative details
| Charityname | Monk Fryston Preschool |
|---|---|
| Other name the charityuses | n/a |
| Registered charitynumber | 1031824 |
| Charity’s principal address | St Wilfrid’s Church Hall, Church Lane Monk Fryston LS25 5DY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Harriet Thompson |
Chair | Whole period | n/a | |
| Julia Milner | Secretary | Wholeperiod | n/a | |
| Katie Lodge | Treasurer | Whole period | n/a | |
| K. Lara Thornton | Payroll | Wholeperiod | n/a | |
| Laura Bell | - | Wholeperiod | n/a | |
| Lorna Swallow | - | Whole period | n/a | |
| Jacqueline Willan |
- | From march 2025 | Appointed by committee at AGM |
|
| Corporate trustees – names of the directors at the date the report was approved | Corporate trustees – names of the directors at the date the report was approved | Corporate trustees – names of the directors at the date the report was approved |
|---|---|---|
| Director name | Dates acted if not for whole year | |
| None | ||
| **Name of trustees holding ** | **title to property belonging to ** | the charity |
| Trustee name | Dates acted if not for whole year | |
| None | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
n/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| n/a | ||
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Katrina Lodge ~~po~~ Position (eg Secretary, Chair, etc) ~~ee~~[Treasurer ] Date 14 June 2025 ~~|~~
| END OF YEAR ACCOUNTS SUMMARY (2023 | END OF YEAR ACCOUNTS SUMMARY (2023- | |
|---|---|---|
| 2024) | ||
| CATEGORY | INCOME | EXPENDITURE |
| NYCC Funding | £52,109.00 | £0.00 |
| Parent Income | £22,218.50 | £0.00 |
| Fundraising | £426.65 | £128.76 |
| Food/Milk | £0.00 | £585.78 |
| Supplies | £0.00 | £518.71 |
| Equipment (incl. IT) | £0.00 | £711.90 |
| Training (incl DBS) | £0.00 | £504.19 |
| Maintenance (incl. Software) | £0.00 | £171.60 |
| Entertainment/Gifts | £169.00 | £297.30 |
| Uniform | £68.00 | £203.00 |
| Rent | £0.00 | £8,364.72 |
| Phone | £0.00 | £994.86 |
| Wages/Bonuses/Pension | £0.00 | £55,085.57 |
| Miscellaneous | £119.06 | £1,196.69 |
| £75,110.21 | £68,763.08 | |
| MOVEMENTS | £6,347.13 | |
| Opening Bank Balance | £25,001.90 | |
| Movements | £6,347.13 | |
| Closing Bank Balance | £31,294.97 | |
| Un-Cashed Cheques | £205.64 | |
| Petty Cash | £78.90 | |
| BALANCE | £31,579.51 |
Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842
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PREVIOUS YEAR ACCOUNTS SUMMARY (2022 - 2023) – for comparison
| ANNUAL ACCOUNTS SUMMARY 2022- 2023 | ANNUAL ACCOUNTS SUMMARY 2022- 2023 | |
|---|---|---|
| CATEGORY | INCOME | EXPENDITURE |
| NYCC Funding | £41,699.00 | £0.00 |
| Parent Income | £20,001.20 | £0.00 |
| Fundraising | £930.87 | £212.00 |
| Food / Milk | £0.00 | £703.03 |
| Supplies | £0.00 | £381.31 |
| Equipment (incl. IT) | £0.00 | £810.96 |
| Training (incl. DBS) | £0.00 | £307.02 |
| Maintenance (incl. Software) |
£0.00 | £355.20 |
| Entertainment | £40.00 | £287.96 |
| Uniform | £64.00 | £96.00 |
| Rent | £0.00 | £7,088.71 |
| Phone/internet | £0.00 | £974.74 |
| Wages/Bonuses/Pension | £0.00 | £46,423.46 |
| Miscellaneous | £75.20 | £983.40 |
| £62,810.27 | £58,623.79 | |
| MOVEMENTS | £4,186.48 | |
| Opening Bank Balance | £20,773.04 | |
| Movements | £4,186.48 | |
| Closing Bank Balance | £25,001.90 | |
| Un-Cashed Cheques | £0.28 | |
| Petty Cash | £22.61 | |
| BALANCE | £25,024.79 | |
| Year to 31st August 2023 |
Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842
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Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842
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