## **Trustees’ Annual Report for the period**
**From** 1/9/2021 **Period start date To** 31/8/2022 **Period end date**
**Charity name:** Monk Fryston Preschool
## **Charity registration number:** 1031824
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governingdocument|Para 1.17|To enhance the development and
education of children from the age of 2 to
statutoryschool age|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Following the national curriculum for
Preschool settings, we offer free-flow play
using a variety of toys, games, crafts and
creative activities. We also sing and move
to music, read stories and introduce the
alphabet, simple phonics and numbers.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of Monk Fryston Preschool
have due regard to the Charity Commission
guidance on ‘public benefit’, by being
aware of the relevant guidance,
considering the guidance when making
decisions on the being, operating or
reporting on the charity’s activities and
being able to demonstrate sound reasoning
should departure from the guidance be
considered.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
||SORP reference||
|Policyongrant making|Para 1.38|n/a|
|Policy on social investment
including program related
investment|Para 1.38|n/a|
|Contribution made by
volunteers|Para 1.38|The Committee is made up entirely of
volunteers, who are responsible for the
overall management and control of the
Preschool.|
|Other||n/a|
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
Following the disruption of Covid-19 and
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|||Following the disruption of Covid-19 and|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|staff turnover in the preceding period, the
preschool has been through a successful
and stable period in 2021/22. The staff are
experienced, skilled and loved by all of the
children, and along with the Committee,
they have continued to make
improvements to the day-to-day running of
the setting.
An Ofsted inspection was carried out in
October 2021 which resulted in a ‘good’
rating for the preschool (two grades above
the previous rating), recognising the
significant efforts put in by the staff and
Committee to return the preschool towards
its former status.
The number of children has continued to
increase since the pandemic, with the
number of registered children well above
pre-pandemic levels. Feedback from the
families is positive, reporting the setting to
be welcoming and safe, and has
undoubtedly helped to continue to grow
numbers, alongside the ‘good’ Ofsted
rating. The preschool now offers a
breakfast club three days per week
allowing parents to drop their children off
earlier and receive a healthy breakfast in
setting.
We supported an apprentice through her
training (in partnership with Selby College),
which was a successful venture and we
would be keen to repeat this in the future if
the opportunity arises. We continue to
invest in staff training and are enrolled in
continual online learning programmes, as
well as locally run face-to-face training
sessions, including phonics and early years
leadership, in addition to required courses
(first aid, safeguarding etc.).
The preschool continues to try and provide
excellent provisions to stimulate the
children and help their learning journey. In
April 2022, we were successfully awarded
a grant from the Local Authority for
purchase of new electronic equipment
(laptop). Other fundraising activities and
events were also organised, including a
sponsored walk, assault course and a
Christmas Fayre. Fundraising was
allocated for the purchase of new|
sand/water/tuff trays for the children to use in setting for sensory learning activities. An AGM was held in March 2022 where four previous members of the Committee stepped down (including the Chair and Secretary) and were replaced by three new members.
**----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
The primary objective of the preschool for
this period was to improve our Ofsted
rating. Following an inspection in October
2021, the preschool was awarded a ‘good’
rating (two grades above the previous
rating) – indicative of the excellent effort put
in by the staff and Committee. Furthermore,
Achievements against Para 1.41
the only suggested action resulting from the
objectives set
Ofsted report was to consider how daily
routine activities could be more challenging
for the older children and more age-
appropriate for the younger children. Daily
routine elements have since been reviewed
and varied to be more age relevant where
applicable.
Fundraising during the period, including the
award of a Local Authority grant, allowed
Performance of fundraising for the purchase of new technology
activities against objectives Para 1.41 (laptop), as well as sensory learning
set resources (sand/water/tuff trays) for the
setting. Fundraising opportunities have now
returned to pre-pandemic levels.
Investment performance
n/a
against objectives Para 1.41
Other n/a
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
A reported profit during the year of £13k
reverses the losses made in the two prior
Review of the charity’s
financial position at the end Para 1.21 years (-£8k and -£2.5k) and has returned
the preschool’s financial position to the
of the period
more comfortable level at which it was sat
pre-pandemic, with a balance of £21k.
The aim is to retain sufficient funds to
support ongoing running of the preschool
for at least one term, should income
streams dry up for an unforeseen reason.
Statement explaining the This equates to approximately £20k –
policy for holding reserves Para 1.22 comparable to the current balance of £21k
stating why they are held reported at the end of the year 2021/22.
Based on learnings from Covid and other
preschools in the area, the Committee also
intend to designate a redundancy fund, in
case of unforeseen circumstances.
Reserves at end of year were £21,067,
Amount of reserves held Para 1.22
comparable to the target reserve amount.
**----- End of picture text -----**
|||Current forecasts for the year 2022/23 are
positive, in which case funds will be put into
the redundancy fund and/or reinvested into
the preschool.|
|---|---|---|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funding are North
Yorkshire County Council early years
funding (£52k during the period) and
parent-paid fees (£13k during the period).
Fundraising provides an additional source
of funds (£2k during the period), used for
specific investments identified by the staff
and Committee (e.g. technology, specific
learningresources).|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a|
|A description of the principal
risks facing the charity|Para 1.46|The primary risk to the preschool is a sharp
drop in numbers of children attending the
setting, resulting in lower income from
NYCC early years funding and/or parent-
paid fees. However, the number of children
attending the setting during the period has
increased above pre-pandemic levels and
we see no reason why this should
significantly change going forward. Barring
long-term, unforeseen, large-scale events
similar to the Covid-19 pandemic, financial
risks facing the charity are considered to be
low.|
|Other||n/a|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The Pre-school Learning Alliance Model
Constitution (2011, revised 2015)|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The preschool is an unincorporated charity,
overseen by a management Committee of
volunteers.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled|Para 1.25|Election of Committee by attendees of
Annual General Meeting. Posts and
election procedures are in line with those
specified by the governing document.|
to appoint one or more trustees
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|One-to-one handovers of roles and
responsibilities, procedures etc. from
outgoing to incoming Committee members
as and when required.
Committee chair ensures all Committee
roles and filled and volunteers in those
roles and comfortable with their
responsibilities.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|n/a|
|Relationship with any
related parties|Para 1.51|No formal affiliations.
However, the preschool is closely linked
with the village Church and Primary School
on an informal basis.|
|Other||n/a|
## **Reference and Administrative details**
|Charityname|Monk Fryston Preschool|
|---|---|
|Other name the charityuses|n/a|
|Registered charity number|1031824|
|Charity’s principal address|St Wilfrid’s Church Hall,
Church Lane
Monk Fryston
LS25 5DY|
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Nicola Games Chair Until March 2022 n/a
2 Kerry Thompson Treasurer Whole period n/a
3 Leanne Bedford Secretary Until March 2022 n/a
Kathryn - Until March 2022 n/a
4
Smurthwaite
5 Sarah Smith - Until March 2022 n/a
K. Lara Thornton Payroll Whole period n/a
6
Paul Faller Chair March 2022 onwards Appointed by attendees at
7
AGM
Andrew Bray Secretary March 2022 onwards Appointed by attendees at
8
AGM
Laura Bell - March 2022 onwards Appointed by attendees at
9
AGM
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
|**Corporate trustees– names of the directors at the date the report was approved**|**Corporate trustees– names of the directors at the date the report was approved**|**Corporate trustees– names of the directors at the date the report was approved**|
|---|---|---|
|**Director name**|**Dates acted if not for whole year**||
|None|||
||||
||||
||||
||||
||||
## **Name of trustees holding title to property belonging to the charity**
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|None|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this n/a falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets n/a from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
|n/a|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
n/a
## **Other optional information**
n/a
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Kerry Thompson **Position (eg Secretary, Chair, etc)**[Treasurer ] **Date** 28th March 2023
## **– Monk Fryston Preschool Annual Accounts Summary 2021/22**
**----- Start of picture text -----**
-
END OF YEAR ACCOUNTS SUMMARY (2021 2022)
CATEGORY INCOME EXPENDITURE
NYCC Funding £52,605.00 £0.00
Parent Income £12,962.95 £0.00
Fundraising £2,290.17 £206.35
Food / Milk £0.00 £428.45
Supplies £0.00 £716.17
Equipment (incl. IT) £0.00 £709.49
Training (incl. DBS) £7.80 £722.65
Maintenance (incl. Software) £0.00 £265.80
Entertainment £437.10 £553.38
Uniform £160.00 £319.00
Rent £0.00 £5,660.00
Phone/internet £0.00 £1,381.33
Wages/Bonuses/Pension £3,000.00 £46,131.57
Miscellaneous £1.64 £1,200.86
£71,464.66 £58,295.05
MOVEMENTS £13,169.61
Opening Bank Balance £7,624.38
Movements £13,169.61
Closing Bank Balance £20,773.04
Un-Cashed Cheques £229.20
Petty Cash £64.97
BALANCE £21,067.21
Year to 31st August 2022
**----- End of picture text -----**
Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842
Page 1 of 3
## **PREVIOUS YEAR ACCOUNTS SUMMARY (2020 - 2021) –** _**for comparison**_
**----- Start of picture text -----**
CATEGORY INCOME EXPENDITURE
NYCC Funding £24,294.00 £0.00
Parent Income £13,311.65 £0.00
Fundraising £2,022.70 £0.00
Food / Milk £35.08 £368.86
Supplies £0.00 £709.82
Equipment £0.00 £716.11
Training (incl. DBS) £48.29 £825.75
Maintenance (incl. Software) £0.00 £366.78
Entertainment/Gifts £0.00 £30.00
Uniform £40.50 £210.84
Rent £0.00 £5,000.00
Phone £0.00 £907.53
Wages/Bonuses/Pension £0.00 £37,407.03
Miscellaneous £0.00 £1,352.40
£39,752.22 £47,895.12
MOVEMENTS -£8,142.90
Opening Bank Balance £15,767.28
Movements -£8,142.90
Closing Bank Balance £7,624.38
Un-Cashed Cheques £147.00
Petty Cash £44.02
BALANCE £7,815.40
Year to 31 [st] August 2021
**----- End of picture text -----**
Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842
Page 2 of 3
## **Notes:**
Key differences in income/expenditure between FY2020/21 and FY2021/22 were due to post-Covid recovery, including:
## **Income**
- Significant increase in numbers of children, particularly funded 3 and 4 year olds, resulting in over double the income from local authority funding compared to the previous year.
- Participation in the government-supported apprenticeship scheme led to an additional £3,000 of income to support training of the apprentice (Cheryl Jackson).
- Change in reporting of ‘entertainment’ – income in this category is parent contributions to (nonfundraising) events such as the Christmas party, end of year celebration etc. (previously reported under parent income, though spent directly on provisions for the events, so now reported as entertainment).
## **Expenditure**
- Significantly more expenditure on staff wages than previous year – increased number of staff / bours related to the increased number of children.
- Rent reverted to pre-Covid levels from April 2022, resulting in slightly higher annual rent costs for this period.
- Higher phone/internet costs related to engineer call-out fees (no change in base payments during this period). _[Note: old copper wire system has since been replaced with fibre to hopefully avoid future issues]_
Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842
Page 3 of 3
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trustees1
members of
MOFJK F£YSTONJ por sLk400 L
On accounts for the year
ended
Slsi uC1 2021
Charlty no
(if any)
103151
Set out on pages
l port to the trustees on my examination of the accounts of the above
harity (llhe TfUSt') for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 {"the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charty Commission
under section 145{5){b) of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention {
ow ) in connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs ststement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Dats:
98-4-23
Name:
HeLJ I
Relevant profe88ional
qualification{8) or body
{if any):
J/
Address:
Th& CQ&SGtsJT
6e4£TDtrJ
LS 2S £Ef
IER
Octobar 2018
Section
Disclosure
Only complete If the exarniner needs to highlight matters of cOnM Isee CC32,
Independent exarnination of charity accounts.. directions and guidan for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER