## **Trustees’ Annual Report for the period** **From** 1/9/2019 **Period start date To** 31/8/2020 **Period end date** **Charity name:** Monk Fryston Preschool ## **Charity registration number:** 1031824 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance the development and
education of children from the age of 2 to
statutory school age| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Following the national curriculum for
Preschool settings, we offer free-flow play
using a variety of toys, games, crafts and
creative activities. We also sing and move
to music, read stories and introduce the
alphabet, simple phonics and numbers.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of Monk Fryston Preschool
have due regard to the Charity Commission
guidance on ‘public benefit’, by being
aware of the relevant guidance,
considering the guidance when making
decisions on the being, operating or
reporting on the charity’s activities and
being able to demonstrate sound reasoning
should departure from the guidance be
considered.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|The Committee is made up entirely of
volunteers, who are responsible for the
overall management and control of the
Preschool.| n/a Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The preschool gained numbers during the
autumn and the start of the spring terms,
providing the children with an enjoyable
and rewarding setting in which to build
social relationship and learn through play.
At the AGM in October 2019, a number of
new members were elected on to the
Committee.
Unforeseen issues relating to the conduct
of the Manager at the time came to a head
in January 2020 when an Ofsted inspection
identified immediate actions required,
updating risk registers and risk
assessments, improvements to on-site
record-keeping, nominating a SENCo
coordinator, improvements to progress
tracking). The Deputy Manager selflessly
stepped into the Manager’s shoes at what
was a very difficult time and made
immediate improvements in the action
areas identified by Ofsted.
Tapestry was implemented in November
2019 – an online learning journey to track
children’s development and milestones,
which parents can view as well as
contribute to. Weekly updates are now
uploaded on to Tapestry for all children.
Unfortunately, during the second half of
2019/20 (late March – end of August), the
Preschool was forced to close due to Covid
lockdowns. However, the staff and
committee used the time to continue to
improve in areas highlighted by Ofsted and
plan for reopening in September 2020.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Immediate actions implemented by the new
acting Manager and Committee chair
following the Ofsted inspection in January
2020 had immediate effect. At their follow
up in February 2020, Ofsted noted the
improvements made.| |---|---|---| |||Limited fundraising activities in 2019/2020
due to Covid| |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|n/a| |Other||n/a| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Slight loss during the year (£2k), though an
improvement on 2018/19 – related to low
numbers in Autumn 2019 term, followed by
impacts of Covid (no parent income, no
fundraising opportunities etc.).| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Aim is to retain sufficient funds to support
ongoing running of the preschool for at
least 1 term, should income streams dry up
for an unforeseen reason.| |Amount of reserves held|Para 1.22|Reserves at end of year were £16,450.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|North Yorkshire County Council early years
funding for 3-4 year olds and parent-paid
fees. NYCC funding continued throughout
Covid lockdowns, which allowed the setting
to stay afloat. No parent-paid fees during
period of Covid closure. Fundraising
significantly down on previous years
(majority usually raised through summer
fayres / sponsored group events / village
events, which could not take place for
obvious reasons)| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|Risk to income from drop in number of
children due to poor Ofsted report.
However, based on forward-looking
registers and attendance lists number
actually appear to be increasing steadily.| |Other||n/a| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The Pre-school Learning Alliance Model**
**Constitution (2011, revised 2015)**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Management Committee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election of Committee by attendees of**
**Annual General Meeting**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|One-to-one handovers of roles and
responsibilities, procedures etc. from
outgoing to incoming Committee members
as and when required. Committee chair
ensures all Committee roles and filled and
volunteers in those roles and comfortable
with their responsibilities.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|n/a| |Relationship with any
related parties|Para 1.51|No formal affiliation, however the preschool
is closely linked with the village Church
(Christmas and Easter events) and the
village Primary School (visits to school and
‘buddying’ of new school starters etc.- in
non-Covid years)| |Other||n/a| ## **Reference and Administrative details** |Charity name|Monk Fryston Preschool| |---|---| |Other name the charity uses|n/a| |Registered charitynumber|1031824| |Charity’s principal address|St Wilfrid’s Church Hall,
Church Lane
Monk Fryston
LS25 5DY| ||| ## **Names of the charity trustees who manage the charity** |1
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5
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sarah Smith|Chair|Sept – Nov 2019|Attendees at AGM| ||Gemma Hewitt|Treasurer|Sept – Nov 2019|Attendees at AGM| ||Kathryn
Smurthwaite|Payroll|Sept – Nov 2019|Attendees at AGM| ||Laura Lawrance|Secretary /
Communications|Sept – Nov 2019|Attendees at AGM| ||Nicola Games|Chair|Dec 2019 onwards|Attendees at AGM| ||KirstyNichol|Vice Chair|Dec 2019 onwards|Attendees at AGM| ||KerryThompson|Treasurer|Dec 2019 onwards|Attendees at AGM| ||Steve Nichol|Payroll|Dec 2019 onwards|Attendees at AGM| ||Leanne Bedford|Secretary|Dec 2019 onwards|Attendees at AGM| ||Kathryn
Smurthwaite|-|Dec 2019 onwards|Attendees at AGM| ||Sarah Smith|-|Dec 2019 onwards|Attendees at AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** n/a ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Kerry Thompson **Position (eg Secretary,** Treasurer **Chair, etc) Date** 21/6/2021 ## **– Monk Fryston Preschool Annual Accounts Summary 2019/20** |**END OF YEAR ACCOUNTS SUMMARY (2019- 2020)**
**CATEGORY**
**INCOME**
NYCC Funding
£29,611.00
Parent Income
£2,150.50
Fundraising
£96.00
Food
£0.00
Milk
£277.50
Supplies
£0.00
Training (incl DBS)
£84.00
Maintenance (incl. Software)
£0.00
Entertainment/Gifts
£0.00
Marketing
£0.00
Uniform
£0.00
Rent
£0.00
Phone
£0.00
Wages/Bonuses/Pension
£0.00
Miscellaneous
£200.00
£32,419.00
**MOVEMENTS**
**-£2,440.98**
Opening Bank Balance
£18,208.26
Movements
-£2,440.98
Closing Bank Balance
£15,767.28
Un-Cashed Cheques
£653.61
Petty Cash
£29.50
**BALANCE**
**£16,450.39**|**EXPENDITURE**
£0.00
£0.00
£0.00
£19.40
£230.00
£721.58
£739.34
£1,580.91
£244.49
£107.01
£59.86
£3,605.00
£920.18
£26,367.56
£264.65| |---|---| |
**CATEGORY**
NYCC Funding
Parent Income
Fundraising
Food
Milk
Supplies
Training (incl DBS)
Maintenance (incl. Software)
Entertainment/Gifts
Marketing
Uniform
Rent
Phone
Wages/Bonuses/Pension
Miscellaneous
**MOVEMENTS**
Opening Bank Balance
Movements
Closing Bank Balance
Un-Cashed Cheques
Petty Cash
**BALANCE**|| ||£34,859.98| ||| Excludes transfer of funds (£29,204.14) from old to new bank account ## **- – END OF YEAR ACCOUNTS SUMMARY (2018 2019) for comparison** |**INCOME**|**EXPENDITURE**| |---|---| |£31,805.00|£0.00| |£10,734.20|£0.00| |£873.13|£146.75| |£0.00|£228.59| |£207.30|£456.30| |£0.00|£1,605.33| |£0.00|£592.58| £0.00 £1,419.08 £0.00 £263.72 n/a n/a £26.00 £118.00 £0.00 £6,260.00 £0.00 £988.18 £0.00 £43,974.32 £0.00 £41.97 £43,645.63 £56,094.82 **-£12,449.19** £30,520.95 -£12,449.19 £18,208.26 £136.50 £8.51 **£18,216.77** ## **Explanatory notes:** Key differences in income/expenditure between FY2018/19 and FY2019/20 were due to impacts of Covid 19, notably: ## **Income** - Reduced parent income: low numbers in Autumn term 2019, and no parent income during Covid closures (March - August 2020) - Reduced fundraising - no opportunities for fundraising during Covid lockdown ## **Expenditure** - Rent waived from April 2020 - August 2020 - Reduced staff costs (of 3 regular employees (excl. bank staff) at time of Covid closure, 1 accepted redundancy, 1 resigned and 1 was retained on 80% pay (furlough equivalent) - General decrease in running costs in most categories associated with Covid closure (April - August 2021) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trusteesl members of On accounts for the year ended 51" IuGulf 2020 Charity no (if any) /051 E2g Set out on pages I report to the trustees on my examination of the accounts of the above charity (Yhe Trust") for the year ended 31 /08 / 102Q Responsiblllties and As th8 charity trustees of the Trusl, you are responsible for the preparation ba81s of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the ACV). I report in resp8ct of my examination of the Trust s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of th8 Act or trie accounts do not accord with the accounting records Independent examlnerfs statement I have no cOn￿M$ and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a prop8r understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Slgnod: Date: Name: Relevant professlonal qualifi¢ation(s) or body (if any): Address: /EAr Ii£r LS2g IER Octobér 2018 Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glvè here brfef detalls of any ltsms that the •xaminer wishes to disclo￿. IER October 2018