Trustees’ Annual Report for the period
From 1/9/2024 To 31/08/2025
Charity name: Cleves School PTA
Charity registration number: 1031777
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide funds in support of educational facilities for the pupils of Cleves School |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fundraising activities to raise funds for children and the school - this includes events such as fireworks displays, Xmas Fair, Fete in the Field as well as disco’s and other sponsorship events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have paid attention to the charity commission guidance on public benefit during the year |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements during the year included generating net income of £38,787 from events such as Fireworks, Summer Ball, Quiz night, Class Fundraising, Raffles, Summer Fete and discos. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | After financing school projects, the Charity held £98,224.95 as at 31st Aug-24 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Funds are higher than usual due to changes in leadership at the school and therefore, the money to be spent on school projects has been much lower than in previous years. |
| Amount of reserves held | Para 1.22 | £98,224.95 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fireworks, Summer Fete, Summer Ball, Quiz night, Mufti Days, Raffles, Discos and Class Fundraising (readathon’s, sponsored runs etc) |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Funding of school resources are discussed at regular PTA meetings where all funding requests are discussed and approved |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royalcharter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by Parents |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cleves School PTA |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1031777 |
| Charity’s principal address | Cleves School Oatlands Avenue Weybridge KT13 9TS |
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Charlotte Dury Chair
2 Hannah Murphy Secretary Until 21/09/2023
3 Ruth Paisley Treasurer Started 21/09/2023
4 Joanna Williams Secretary Started 21/09/2023
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
C Drury R Paisley |
|---|---|
| Charlotte Drury Ruth Paisley |
|
Chair Secretary |
|
| 18/05/2026 | |
| 18/05/2026 |
Cleves School Parent Teachers Association
Income statement for the year ended 31 August 2025
2024-25
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Income Expenses Profit 2023/24 2022/23 2021/22
Events
Fireworks £45,792.38 -£27,789.90 £18,002.48 £25,639 £21,600 -£65
2nd Hand Uniform £1,215.24 £1,215.24 £624 £804 £867
Discos £4,074.00 -£996.50 £3,077.50 £2,887 £3,711 £2,194
Christmas Fair (excluding Raffle) £5,256.22 -£1,649.15 £3,607.07 £4,036 £4,295 £536
Wreath making £1,470.00 -£402.49 £1,067.51
Quiz night £1,688.00 -£989.49 £698.51 £414 £1,133 £0
Fete in the field (excluding Raffle) £6,239.32 -£1,677.29 £4,562.03 -£868 £4,785 £3,713
Summer Ball £35,669.10 -£24,441.40 £11,227.70 £2,268 £4,505 £0
Y6 Leavers Disco -£945.00 -£945.00 -£1,402 -£958 -£183
Sponsored Runs £0.00 £0 £0 £0
Class Fundraising (incl YR 6 leavers books) £1,986.42 £1,986.42 £63 £4,686 £6,384
Virtual Raffles (Christmas) £1,244.20 £1,244.20 £2,549 £3,273 £3,623
Muftidays £0.00 £0.00 £0 £1,672 £4,344
Funds raised net of costs £104,634.88 -£58,891.22 £45,743.66 £36,209 £49,507 £21,414
Other Income
Gift Aid Donations £0.00 £0.00 £20 £120 £120
Charities Trust & HMRC Charities (gift aid) £0.00 £0.00 £10 £1,040 £2,121
Easyfundraising £0.00 £0.00 £16 £105 £169
Elmbridge Lottery £147.50 £147.50 £166 £270 £357
Amazon Smile £0.00 £0 £295 £238
General & Misc £46.31 £46.31 £60 £0 £0
Interest £1,059.24 £1,059.24 £1,260 £625 £25
Curchods sponsorship -£200.00 -£200.00 £0 £1,050 £200
Other Income sub-total £1,053.05 £0.00 £1,053.05 £1,532 £3,505 £3,229
Other Expenses
General & Misc (PTA expenses) -£380.00 -£380.00 -£821 -£633 -£383
PTA UK Insurance -£162.00 -£162.00 -£153 -£140 -£128
Parents events £0.00 £0 £0 £0
Charity Donation -£200.00 -£200.00 £0 -£1,500 -£1,500
Other Expenses sub-total -£742.00 £0.00 -£742.00 -£974 -£2,273 -£2,011 ###
Net Income £46,054.71 £36,767 £50,739 £22,633
Funds applied for benefit of school -£7,467.74 -£7,467.74 -£41,483 -£44,477 -£6,477
Excess of Income over expenditure £38,586.97 -£4,716 £6,262 £16,156
Surplus funds brought forward £64,204.17 £64,204 £57,942 £41,786
Funds carried forward £102,791.14 £59,488 £64,204 £57,942
Represented By:
Bank Balances:
02703173 Current A\C £100.00 £100 £100
02703181 Sweep and Reserve a\c £92,588.96 £58,665 £52,451
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Independent examiner's report on the accounts
Report to the trustees/ Charity Name Cleves School Parent Teacher Association members of On accounts for the year 31/8/2025 Charity no 1031777 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above 31/8/2024 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act .
under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | 8/12/2025 |
|---|---|---|
| Gill Robinson | ||
| ACIE | ||
| Kalaw | ||
| Faris Lane | ||
| Woodham KT15 3DN |
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER