## **Trustees’ Annual Report for the period**
**From 1/9/2023 To 31/08/2024**
## **Charity name: Cleves School PTA**
## **Charity registration number: 1031777**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide funds in support of educational
resources and facilities for the pupils of
Cleves School|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Fund raising activities to raise funds for
children and the school - this includes
events such as fireworks displays, Xmas
Fairs as well as disco’s and other
sponsorship events.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have paid attention to the charity
commission guidance on public benefit
during the year|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference|
|---|---|
||Para 1.38|
|Policy on grant making||
||Para 1.38|
|Policy on social investment||
|including program related||
|investment||
||Para 1.38|
|Contribution made by||
|volunteers||
|Other||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievements during the year
included generatng net income of over £36k
from events such as Fireworks, Summer Ball,
Quiz night, Christmas Fair, Rafes and Discos.
The funds raised supported the purchase of
kitng out the sensory room, SEND resources
and IT equipment as well as other resources.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|After financing school projects, the Charity
held £64,054 as at 31st Aug-24|
|Statement explaining the
policy for holding reserves
statingwhythey areheld|Para 1.22|Funds are held to support some bigger
projects coming up in 24/25.|
|Amount of reserves held|Para 1.22|£64,054|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fireworks, Summer Fete, Summer Ball,
Quiz night, Mufti Days, Raffles, Discos and
Christmas Fair|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Funding of school resources are discussed
at regular PTA meetings where all funding
requests are discussed and approved|
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royalcharter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by Parents|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Cleves School PTA|
|---|---|
|Other name the charity uses||
|Registered charity number|1031777|
|Charity’s principal address|Cleves School
Oatlands Avenue
Weybridge
KT13 9TS|
|||
## **Names of the charity trustees who manage the charity**
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2
3
4
5
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7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Charlotte Dury|Chair|||
||Hannah Murphy|Secretary|||
||Ruth Paisley|Treasurer|From October 2023||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
|**Signed on behalf of the charity’s trustees**
**Signature(s)**
Mrs R E Paisley
Mrs C Drury
**Full name(s)**
Ruth Paisley
Charlotte Drury
**Position (eg Secretary,**
**Chair, etc)**
Treasurer
Chair
**Date**
23.04.2025|**Signed on behalf of the charity’s trustees**
**Signature(s)**
Mrs R E Paisley
Mrs C Drury
**Full name(s)**
Ruth Paisley
Charlotte Drury
**Position (eg Secretary,**
**Chair, etc)**
Treasurer
Chair
**Date**
23.04.2025|**Signed on behalf of the charity’s trustees**
**Signature(s)**
Mrs R E Paisley
Mrs C Drury
**Full name(s)**
Ruth Paisley
Charlotte Drury
**Position (eg Secretary,**
**Chair, etc)**
Treasurer
Chair
**Date**
23.04.2025|
|---|---|---|
||Mrs R E Paisley|Mrs C Drury|
||||
||Ruth Paisley|Charlotte Drury|
||||
||Treasurer|Chair|
||23.04.2025||
||23.04.2025||
## **Cleves School Parent Teachers Association**
## **Income statement for the year ended 31 August 2024**
## **2023-24**
**----- Start of picture text -----**
Income Expenses Profit 2022/23 2021/22
Events
Fireworks £54,271.76 -£28,632.50 £25,639.26 £21,600 -£65
2nd Hand Uniform £624.28 £624.28 £804 £867
Discos £4,000.00 -£1,113.32 £2,886.68 £3,711 £2,194
Christmas Fair/Events (excluding Raffle) £5,555.42 -£1,519.64 £4,035.78 £4,295 £536
Quiz night £738.00 -£324.00 £414.00 £1,133 £0
Fete in the field (didn't run this year) £1,929.38 -£2,797.32 -£867.94 £4,785 £3,713
Summer Ball (excluding Raffle) £8,838.44 -£6,570.13 £2,268.31 £4,505 £0
Y6 Leavers Disco -£1,402.35 -£1,402.35 -£958 -£183
Sponsored Runs £0.00 £0 £0
Class Fundraising (incl YR 6 leavers books) £62.50 £62.50 £4,686 £6,384
Virtual Raffles (Christmas & Summer Ball) £2,548.74 £2,548.74 £3,273 £3,623
Muftidays £0.00 £0.00 £1,672 £4,344
Funds raised net of costs £78,568.52 -£42,359.26 £36,209.26 £49,507 £21,414
Other Income
Gift Aid Donations £20.00 £20.00 £120 £120
Charities Trust & HMRC Charities (gift aid) £10.00 £10.00 £1,040 £2,121
Easyfundraising £15.85 £15.85 £105 £169
Elmbridge Lottery £166.00 £166.00 £270 £357
Amazon Smile £0.00 £295 £238
General & Misc £59.63 £59.63 £0 £0
Interest £1,260.06 £1,260.06 £625 £25
Curchods sponsorship £0.00 £0.00 £1,050 £200
Other Income sub-total £1,531.54 £0.00 £1,531.54 £3,505 £3,229
Other Expenses
General & Misc (PTA expenses) -£820.80 -£820.80 -£633 -£383
PTA UK Insurance -£153.00 -£153.00 -£140 -£128
Parents events £0.00 £0 £0
Charity Donation £0.00 -£1,500 -£1,500
Other Expenses sub-total -£973.80 £0.00 -£973.80 -£2,273 -£2,011 ###
Net Income £36,767.00 £50,739 £22,633
Funds applied for benefit of school -£41,483.19 -£41,483.19 -£44,477 -£6,477
Excess of Income over expenditure -£4,716.19 £6,262 £16,156
Surplus funds brought forward £64,204.17 £57,942 £41,786
Funds carried forward £59,487.98 £64,204 £57,942
Represented By:
Bank Balances:
02703173 Current A\C £100.00 £100 £100
02703181 Sweep and Reserve a\c £53,870.25 £58,665 £52,451
**----- End of picture text -----**
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Cleves School Parent Teacher Association **members of On accounts for the year** 31/8/2024 **Charity no** 1031777 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/8/2024** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 9/12/2024 ~~Tid~~
**Signed: Name:** Gill Robinson ~~Od~~ **Relevant professional** ACIE **qualification(s) or body (if any): Address:** Kalaw Faris Lane Woodham KT15 3DN
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**