CHARITY COMMISSION FOR ENGIAND AND WALES Trustees, Annual Report for the period From 11912019 To 3110812020 Charity name: Cleves School PTA Charity registration number: 1031777 Objectives and Activities SORP ￿feren(e ParB 1.17 Summary of the purposes of the charity as set out in its governin document Surnmary of the main activtties in relation to those purposes for the public benefft, in particular, the activities, projects or services identified in the accounts. Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit To provide funds in support of educational facilities for the pupils of Cleves School Para 1.17 at Fund raising activttie5 to raise funds for children and the school - this includes events such as fireworks displays. Xmas Fairs as well as disco's and other sponsorship events. Para 1.18 Trustees have paid attention to the charity commission guidance on public benefit during the year Additional infom7ation (optional) You ma choose to include fvrther statements where relevant about.. SORP referen Par8 1.38 Policy on grant making P8TS 1.38 Policy on social investment including program related investment Pard 1.38 Contribution made by volunteers other Achievements and Performance The main athievements during the year included generating net income of £22,355 from major events such as Fireworks display, discos and a Xmas fair. £1.450 was raised in sponsorship of events from a local estate agent. The funds raised supported the purchase of equipment for an outdoor learning area. IT equipment, Sports equipment, Music equipment and a virtual choir project during lockdown. Summary ofthe main achievements of the charity. identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefrts to society as whole. Para 120 Additional information loptionall You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Performance of fundraising activttie5 against objectives Paca 1.41 Investment performance againsl objectives Para 1.41 other Financial Review Review of the charity's financial position at the end of the riod ststement explaining the policy for holding reserves stating why they are held pa￿ 1.21 After financing school projects the Charity held £39.095 in cash as at 31 st Aug-20 Para 1.22 Funds are held at this level on average in order to pay up front expenses relab.ng to the annual fireworks display. Amount of reserves held Reasons for holding zero reserves Detai15 of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.22 £39.095 Para 1.22 Pars 1.24 Para 1.23 Additional Information {optional) You ma choose to include further statements where relevant aboLrt'. Fireworks, Xmas Fairs. Discos and sponsorship The charity's principal sources of funds (including any fundraising) Para 1_47 Funding of school reSoUr￿S are discussed at regular PTA meetings where all funding requests are discussed and approved Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the prrncipal risks facing the chaTity Para 1.46 other Structure, Governance and Management Description of charity's trusts.. Type of goveming document P*a 1.25 Constitution How is the charity onstituted? (Ii"I:crated Para 1.25 Association Trustee selection methods including details of any constitutional provisions e_g. election to post or name of any person or body entitled to appoint one or more trustees Paya 1.25 Elected by Parents Additional information (optional) You ma Choose to include knrther statements where relevant about.. Policies and procedures adopted for the induction and training of trustees PaTr 1.51 The charity's organisational structure and any wider network wrth which the charity works Pala 1.51 Relationship with any related parties PaT8 1.51 other Reference and Administrative details Cleves School PTA Chari name Other name the chari uses Re istered chari number Charity's principal address 1031777 Cleves School Oatlands Avenue Weybridge KT13 9TS Names of the ¢harity trustees who manage the charity Dates acted If not for THhol8 ear TnE8tse name Offlce INat7y} Name of person lor body) entttlod Irtttn￿I9e Ifan Susanna Price Bemhard Jongejan Chair Vice Chair Susana Femandes Treasurer Sept 2019-Oct 2019 Keri James Treasurer Oct 2019 onwards 10 12 13 14 15 16 17 18 19 20 orate trustees- names of the directors at the date the re Director name rtwasa roved Name of trustees holding title to property belonging to the charty Tfustse name Datès acted rf not for vknole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's obje¢ts Details of arrangements for safe custody and segregalion of such assets from the charity's own assets Additional infomiation loptional) Names and addresses of advtsers (Optional information) Type of Name Address advtser Name of chlef executive or names of senior staff members (Optional information) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Signe(l on behalf of the charity's trustees SignatUfe{s) Full name{$) Position leg Secretary, Chair, etc} Susanna Price Chair Date 2214r21 ## **Cleves School Parent Teachers Association Income statement for the year ended 31 August 2020** |**Income**
**Expenses**
**Profit**
**Events**
Fireworks
£35,297
-£26,096
£9,200
2nd Hand Uniform
£317
£0
£317
Shopping Evening
£0
£0
£0
Discos: Oct 19, Mar 20
£4,095
-£284
£3,811
Christmas Fair
£6,095
-£1,246
£4,849
Quiz night
£363
-£46
£317
Fete in the field
Summer Sundowner
£0
£0
£0
Summer Ball
£0
£0
£0
Y6 Leavers Disco
Mile for Cleves
£2,003
£2,003
**Funds raised net of costs**
**£48,169**
**-£27,673**
**£20,497**
**Other Income**
Gift Aid
£320
£320
Charities Trust & HMRC Charities
£0
£0
Easyfundraising
£105
£105
Elmbridge Lottery
£166
£166
Amazon Smile
£14
£14
General & Misc
£200
£200
Interest
£56
£56
Curchods Sposorship
£1,450
£1,450
**Other Income sub-total**
**£2,311**
**£0**
**£2,311**
**Other Expenses**
General & Misc
-£331
-£331
PTA UK Insurance
-£122
-£122
Parents events
£0
**Other Expenses sub-total**
**£0**
**-£453**
**-£453**
**Net Income**
**£22,355**
**Funds applied for benefit of school**
**-£28,295**
**-£28,295**
**Excess of Income over expenditure**
**-£5,940**
Surplusfunds broughtforward
£45,036
**Funds carried forward**
**£39,095**
**Represented By:**
**Bank Balances:**
02703173 Current A\C
£100
02703181 Sweep and Reserve a\c
£29,194
37332023 Reserve a\c
£5,338
PayPal
£100
**Adjustments:**
Unpresented Cheques
Outstanding Invoices
£4,198
Cashto be banked
£166
**Funds carried forward**
**£39,095**|**2018/19**
£20,073
£351
£0
£5,555
£4,044
£1,605
£0
-£882
**£30,747**
£660
£64
£122
£2,500
**£3,347**
-£1,141
-£117
£0
**-£1,258**
**£32,835**
**-£52,510**
**-£19,675**
£64,201| |---|---| ||**£44,526**| ||£100
£39,556
£5,330
£50
-£510| ||**£44,526**| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name Cleves School Parent Teacher Association **members of On accounts for the year** 31/8/2020 **Charity no** 1031777 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 10/4/2020 **Signed: Name:** Mrs G Robinson **Relevant professional qualification(s) or body (if any): Address:** Kalaw Faris Lane Woodham Surrey KT15 3DN **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**