Woking Area u3a Annual Report forthe year ending31" August 2024 Constitutional and administrative information Woking Area u3a was established via a constitution in September 1993 and is registered with the Charity Commission (No. 1031717). The correspondent is the Secretary, Peter Grieve, whose address is 4 Church Close, Horsell. Woking, Surrey GU214QZ. The trustees are the members of the committee, they are elected or re-elected annually by the members at the Annual General Meeting or appointed or co-opted by the committee in the interim. The members of the committee on August 31, 2024 are: Barbara Nicholson (Chair), Sue Holmes (Treasurer), Peter Grieve (Secretary), Anne Turvey (Venues Co- ordinator), Derek Hancock (Membership Secretary), Christine Maunders (Beacon administrator), Alan Chalmers (Special Projects). Philip Heaton (Groups Co-ordinator) and Christine Cunliffe (Events organiser) were co-opted. The main bankers are Barclays Bank plc, Woking. We also have an account with the Metro Bank Woking. The independent examiner is Mr Phillip Smitham, 107 Old Woking Road, West Byfleet, KT14 6HY. Objectives and organisation Woking Area u3a is a self-help organisation for people who are no longer in full-time employment. Its primary objective is providing educational, creative and leisure opportunities for its members by its members. The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidan published by the Charity Commission in determining the activities undertaken by the chartty. The committee usually hold monthly fa-tO-faCe meetings to review operational and financial matters. Meetings with Group Leaders and new members are organised during the year while monthly meetings, open to all members, are held at St Andrew's Church, Goldsworth Park. Overview Woking Area u3a was founded in 1993 as an offshoot from Guildford u3a. Membership on August 31, 2024 was 1332. This compared to a final total of 1282 the previous year. A number of events to mark our 30th anniversary were held - some for members only but others to get the name of the organisation into the public domain and improve recruitment. An Open Day involving around 20 groups and a great deal of planning went down well and the AGM in November was attended by the Mayor of Woking (and a record number of members). It also featured members, videos, a speaker and a cake-cutting. A number of subsidised fish and chip lunches and curry suppers were well attended and could well be repeated (but without the subsidy!). Credit goes to Sue Holmes for organising them. We also had stalls at two summer fairs and the Genealogy group created a dynamic display which was staged at the Open Day and throughout the summer at Surrey History Centre. A determined effort was made this year to encourage members to volunteer for tasks to ease the load of running and improving the organisation. This has had some success, with help
given to IT, creating a revamped website and with gathering material for the Guide for Members. There is still a need for more people to come forward - most of those who have done so have enjoyed the experien, so it benefits them as well as the organisation. As well as a new membership secretary, elected at last year's AGM, our Chair Barbara Nicholson managed to recruit a new Groups Co-ordinator when Hazel Buxton had to retire through illness. find a new Newsletter editor and rently, an Events Organiser to join the committee, among others. All three have been very busy- a newsletter was printed with the summer mailing within two months of Nicole Scully's appointment., events organiser Christine Cunliffe has arranged a number of-outings while Groups Co-ordinator Philip Heaton has revamped the GL guidelines, recruited some volunteers for the summer fairs and is in the prOsS of organising some risk assessments and safety meetings for GLS. There were the usual changes in groups- some closing, others being created and a few merging. Assorted difficulties with third parties providing u3a matters magazine to our members and our email system were dealt with. The most visual improvement of the year is the new website- much easier to navigate, clearer words and loads of pictures. Credit there must go to Venues Co-ordinatorAnne Turvey, webmaster Kevin walla and volunteers Chris Bunyan and Paul Owen who managed to put it logether to coincide with renewal season. The most obvious improvement though is that because of various factors and despite a bit of rampant inflation and a fairly heavy outlay on 30 anniversary events, we have not only decided to maintain last year's 'anniversary special. subscription fee of £10 but halved the cost of most group meetings for the following year. The committee has monitored the proposed restructuring of The Third Age Trust. The aim is to have a more inclusive, modern, UK-wide organisation where u3as will have a better opportunity to influence the development of the movement. A Special Resolution will be voted on at their AGM in October. Our committee has concluded that whatever the decision it is unlikely to have any impact of the running of our u3a. Financial The attached financial statement sets out the financial position of Woking Area u3a as at 31 August 2024. The statement shows a surplus of £6,223 which is a decrease of £8.703 from the previous year. We budgeted £10,000 as the cost of celebrating our 30th anniversary but the increase in our membership for the year is much greater than expected. 5t The accumulated funds for Woking Area u3a as at 31"August 2024 were £78,934 compared to £64,141 for the previous year. The accumulated surplus will finance the continued reduction in the membership fee to £10 and also the reduction in meeting fees to £1. Peter Grieve, Secretary (on behalf of the committee) 16th October, 2024
Independent Examiner's Report I report to the trustees on my examination of the aLcounts of Woking Area U3A. Charity nurnber 1031717 ('the charity,), set out on pages 4 to 6, for the year ended 31 August 2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acl.). I report in respect of my examination of the charity s accounts carried out under section 145 of the 2011 Act and. in canying out my examination, I have followed all the applicable DireLtions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination that give me cause to believe that, in any material respect: the accounting records were not kept in accordance with section 130 of the Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be dralvn in this report in order to enable a proper understanding of the accounts to be reached. P Smitham Chartered Accountant 107 Old Woking Road West Byfleet Surrey KT14 6HY 1 L W-october 2024
Woking Area U3A Statement of FinAnciAI ActTVtties for the ye9r endlng 31 st August 2024 2024 2023 ,M¥ThbLY subscripltons (Jift Aid and dOnln5 Group nIlIng$ ¢Olliribuiiuns l)Jiin8s wnlribuiions 20.110 3,376 50.026 26.726 252 208 Iul 298 2.420 58.017 31.968 InicNs1 Totsl iuc(JmiDg Ytjourres 992 1(16.970 Resovrtts Expended Thi A8e Trust and M¢7nb¢tship system LapiiatioD fffs and B£&n PayPd IE 7.422 296 6.618 252 7.718 6.870 M¢etitl8 C-0515 N'eauc hETE Ch Monihly mlIng$ pSe$ GL l.xp¢rE5¢5 41.527 1,688 1.847 590 35.938 .473 1.510 771 45.652 39,692 CommunLions Nith mL7n1 Ihi¥d Age M&t¢rs Pnniing Posia8& Phone & Wtbsiie 7.484 2.391 3.182 2,826 13.771 10.108 Losi of Outin Equipm)i CLA RaiTcmenl presents (iT0p l.thler and Loom L osis 30th Anniietsm. Exptns 30th Annili¢r5m. M¢$ Sundry ¢KlObl¥ ExaminL*s blonoF&Tium Kiaiiort 30.146 198 27.439 64 547 149 621 30 218 187 2.045 234 184 448 33.( Totsl rtsollrcts expttsded 86.-172 d iucoming nSout5 6,223 14.920 FuDd5 Xt 810rt of year 64,141 49.215 Fy&d$ 41 tlld ofytsr 70.364 64.141 1911012023
Woking Area U3A Balance Sheet as at 31st August 2024 Noles 2024 2023 Fix1 As$ets Equipmenl 1.344 1,79? Cu rrnit Assets Cash Prepayments 83,010 75,614 10 85,930 77,733 Le55: Liabiliti, amounts falling due within one year 69,020 62.349 Net Cu rrent Assets Total Assets less Liabilities 64.141 Repres¢néed by Funds General Futtd 70,364 64,141 Total Funds Bart)ard Nicholson, Chaimian Susan Gal liflent-Holmes, Twsur¢r For and on behallof the Committee
'oking AreA L'3A otes ¢0 the Ac¢ouo¢s for the vegr ending 31 .4ugust 2024 1 Polio ie &wuni$ h¢ prqpJvJ Iht %nds utin8 bs1$ wida the hiyitijid c(xtva](ion io 114a4e )ni18 adad5 d Stxonffll of Pr&tY OD ALWllniill8 for Ckniies Depfftiii¢Jn I)#PWaliin 15 prowtsj ty) U1pMl IA use i 25•iy on the r&luang balo basts 2 (vift 4id (iift .4id dueit) MhlP f+X bans ylU dowi 10 £10 . 3 Outinp fhiings tndude irysits io pl of iniutsi. Ihe&r¥ •d slS in ryth sIfiC Bruup lThe L)xis fi]nd(¥J hs. the rnanbu5 Pts(?pJng iii die ouiiD&%. 4 Exp1 Silbsttil) Ihe thule tsf J$ dir knlsbjc Ctymmuoiftitrll with Mtmben The Iiiar&wJ for Thitd A8¢ Maias rdmes to iw) y05. Ll 5.16 ?022123 £3.948 for 20!.1I24. ?0?4 2023 At of v Adthiions Al olye 17.825 17.065 Dep(atiOn AI Iw"IUllD8 of ye C'hs¥ for y At ofy 16.031 15,4_1S 593 6.011 rt vilu 7 Furtd$ llte funds ¥e m•DI 8 W IncvMJirtg ReUrt¢S Tb¢ na in fiLnts durin8 the 15 up a5 fdlows". 2024 2023 limd (11$ Tu13f 4.879 15.639 9 CAsh Q-a4h Is m•J¢ up a5 follows. 2024 2023 Communil) A1 8.614 19.038 I.5 5.15U 890 8.584 tirt)u AL¥x)unt AiwiThi Iforrnaty xtthjotl MOI'Q ACtunI Mta¥p SktpioTr BS Ilvr Mdro Bond Pfjyp 2.565 19.348 18.?49 8.-1(4 2024 2023 PasinlS for 2024n5 IheAre 2,920 l i C.'rnJi 20?4 2024,I•5 &ib5tt)01(ms rtt¢ivd ITr Ad(e pakint•is for auiiThg5 ExahiDWS tiworU Tol 12,534 4,276 1.974 16.910