## **Woking Area U3A Annual Report for the year ending 31[st] August 2022**
## **Constitutional and administrative information**
Woking Area U3A was established via a Constitution in September 1993 and is registered with The Charity Commission (No. 1031717). The correspondent is the Secretary, Peter Grieve, whose address is 4 Church Close, Horsell, Woking, Surrey, GU21 4QZ.
The trustees are the members of the committee; they are elected or re-elected annually by the members at the Annual General Meeting or appointed or co-opted by the Committee in the interim. The members of the committee as of the date of this report are: Barbara Nicholson (Chairman), Sue Holmes (Treasurer), Peter Grieve (Secretary), Cathy Wooden (Groups Secretary), Monica Moorcroft (Membership Secretary), Anne Turvey (Venues Secretary), Alan Chalmers (Special Projects), Christine Maunders (Beacon administrator). Hazel Buxton was a co-opted member.
The bankers are Barclays Bank PLC, Woking and the independent examiner is Mr Tom Allen, Willowside, Elmstead Road, West Byfleet, KT14 6JB
## **Objectives and organisation**
Woking Area U3A is a self-help organisation for people who are no longer in full-time employment. Its primary objective is providing educational, creative and leisure opportunities for its members by its members. The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission in determining the activities undertaken by the charity.
The committee usually meets monthly from September to June to review operational and financial matters. Owing to the many changes in Covid rules, this was initially using Zoom, until it was considered safe to meet face-to-face. Meetings with Group Leaders and new members resumed in May and June while monthly meetings, open to all members, were maintained, though in a new venue, St Andrews’s Church.
## **Overview**
Woking Area U3A was founded in 1993 as an offshoot from Guildford U3A. Membership is 1385, up from 1200 the previous year.
Due to the uncertainty caused by the Covid pandemic, a printed programme of groups and events was not possible for the 2021-22 year so all information was made available on the website. However, for the 2022-23 year, the new committee managed to put together a Guide for Members, a successor to the old Green Book, despite a late start to the planning process. The website is now being used for updates.
A nuinber of ne, face5 ere elected on lo the commiltec at thL AGNI in Noember afier
fc)ur long-sianding members chose io retire. Despilc help l-roni their predecessors. the
Icarning curve tor Ihe nLW' committeL' cannot be underslciled - especiall). at a iimL 11,hcn
CoTr"id was still being unhelptul.
Among the problemq to oN'ercome ivas a wrangle oi'er the recordingJ of Gift Aid payments
oli thL Beacon cornputcr sysicrn. This requirLd many hour% of research by committee
Inembers and fortner trcdsurer Da'C Andrew. In tlie end, it required a p()11 of members
and w'e are now. confident thLlt both the ?0? l and 9022 %ubmi%sions should be accurate.
L oi.id also caused LanLLI laiions dl venuLS. Ihcn bccame sutlicienily conlrolled lo allo,
faLe-to-face gFfoup5 to resuine. Then. th.hen planning for the 21_23 Ye Started, many
N'Lniie8 sraned io give indiLalion% that we could expect significantlv higher charge5.
Park'i'iew, one of our Major sites. bcgan to become le.%5 aiirttLlii'¢ and i¥"ill soon be lost
dlioLJetl)er. Soine giroups Ino¥'ed out. and the u3a's equipment 'aS also removed lo
another safe store at Bisley.
In May. gFroup leaders n)eelings were final ly held and t.1) deci%ion5 carne out of them.
One -aS that if Los15 had tu iisc. it ivas fclt that meeting fees should go up rat]ier Ilian the
annual siibscription. SeLoRdl!'. Ihere 'aS a strength of fceling tor a printed pro(Jrninine.
So. iii a limelr¢ime Iivo monihs shorter than usual. a Guidc tiir MLmbers .8.% collated and
included in the July mailing paLkagJe to dll incinbLrs. li "aS decided that, as a precautio
'e H'ould rai5L mo.81 group meeiing lees Irom £ I to £2 - belic'¢d t() bc only the third rise
iiI 30 l'ear% 2nd open io refview laier in the >ear.
A demonstration of how to use Beacon so GLS could easily communicate with members
'as also set up.
Elscwhere d cake and books sale was organised at the .4pril monrhly meetillg to help
raise fiinds for a copse ot trees within ihe u3a's forest in the Brecon Beacon5.
The financial }'caT Lnded with ominc)us Il'drnings of ITtore price rises from the Tliird Age
TN51. thc pow'er coinpanies and. con5equenily, enUeS once again.
Financial
The attached Financial Statement sel% out the financial position of Wokino Arecl LT.IA as
of 31." Augusi 2022. The stateinent shows a detityit for the seLund ycar in Sliccession - of
£3,165 for this year compared 10 £5.289 prei'iousl>'. This is rnainly due to loTh'er
sub5Lriplions. d reduction in group me¢lin¥ conlribulions caused by caniell4ilions due to
thc PdiidLniic and rising costs.
The ac¢umiilated funds for Illoking Area U3A as al .3 I", August 2022 M'ere £49,125
cornpared lo £52.380 the prei.'iOL15 5'ear.
INTrile fund5 rcindincd volatilc, the organisation has been ablc to remain operational
throuiFhoui. H0,ei.¢r. it 'aS felt that t.or safety, a rise in g)roup fccs was adi"isable ro
counter rising costs in ei'ery field of aciivily. This i% open tc) review latLr this year.
P N Grieve, Secretary. (on behalf of the comlnittee)
6th October 2022
Independent Examiner's Report
I report to the trust¢es on my examination of the accounts of Woking Area U3A, ¢harit>'
niimber 1031717 ('the charil)'-) for ihe vear ended 31 X Augusi 202?
As the Charity's trustees, you are responsible for the ptrpardlion of the accounts in accordaiice
with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my ¢¥amination of the charity's accounts carried out under section 145
of the 201 l Act and, in carrying out my cxaTnination: I have follo,ed all the applicable
Directions gwiven by the Charitv Commission under s¢10 145(5Mb) of the Act.
I havc compleied my examination. I confirni that no material matters have come to my
attention in connection with the examination that give me causc to bclieve thaL in any
material respect=
Ihe accounting r¢cords were not kept in accordance with section 130 of the Act: or
th¢ Accounts do not accord with the accounling r¢¢ords; or
the accounts do not Coinply "1th the applicable requirements concerning the fomi and
conlent of account5 5cI out in ihc Charities {Accounts and ReFrt)rts) Rcgulations 2008
oiher than any requirement that the accounts give a 'true and fair. view wliich is iiot a
matter considered as part of an independent examination.
I have no concems and have come across no other Inaiters in conneciion Mlliih the examination
to ivhich attention should be drnwn in this reFrt)rt in order to enable a proper understanding of
the accounts to be r¢ach¢d.
TW Allen
Chartered Accountant
Willowside
Elmstead Road
West Byfleet
Surrej. KT14 6JB
6, Oclob¢r 2022
## **Woking Area U3A**
## **Statement of Financial Activities for the year ending 31st August 2022**
|**Notes**
**Incoming Resources**
Member subscriptions
Gift Aid and donations
2
Group meetings contributions
Outings contributions
3
Interest
Trees donations
Commission
Other
**Total incoming resources**
**Resources Expended**
4
Third Age Trust and Membership system
Capitation fees and Beacon
PayPal fees
Meeting Costs
Venue hire charges
Monthly meetings expenses
Speakers
Communications with members
Third Age Matters
Printing
Postage, Phone & Website
Cost of Outings
3
Trees
Retirement presents
Group Leader and Zoom Costs
Sundry expenses
Examiner's Honorarium
Depreciation
**Total resources expended**
**Net incoming resources**
7
**Funds at start of year**
1
**Funds at end of year**
1|£
6,467
329|**2022**
£
19,785
4,784
19,480
23,736
178
440
200
8
68,611
6,796
30,116
7,934
23,793
650
688
794
362
100
543
71,776
(3,165)
52,380
49,215|£
5,710
305|**2021**
£
12,570
-
916
579
469
-
-
-|
|---|---|---|---|---|
|||||14,534|
|||||6,015
2,075
9,464
262
-
-
1,099
83
100
725|
||27,877
1,311
928||1,865
-
210||
||218
3,904
3,812||2,597
3,912
2,955||
||||||
|||||19,823|
|||||(5,289)
57,669|
|||||52,380|
6th October 2022
Woking Area L3A
Balance Sheet as at 315t August 2022
Notes
2022
2021
Fixed A55tt5
Equipment
1.630
2,173
Curr¢nt Assets
Cash
Prepaviments
62,810
65.786
668
66.434
Less: Liabilities, amounts fsllinR
due N'ithin one )'e*r
Subsequent lear's subscripiions
Teceived before I sr Sepiember
Creditor%
Adiance receipts for outings
14.490
100
j.158
17.748
47.58.S
16.?47
50.)07
Net Curreni A5t$
Toial A5set5 less Liabllltl¢s
49.!15
57.380
Represented b)
Funds
General Fund
49.215
52.380
Tot&1 Fund5
49.?I5
52.380
Barbara Nicholson. Chaimian
Susan Galliflent-Holmes. Treasurer
For and on behalf of the Committee
## **Woking Area U3A**
## **Notes to the Accounts for the year ending 31 August 2022**
## 1 **Accounting Policies General**
These accounts have been prepared on the accruals accounting basis under the historical cost convention in accordance with applicable accounting standards and the Statement of Practice on Accounting for Charities.
## **Depreciation**
Depreciation is provided on equipment in use at 25% per annum on the reducing balance basis.
## **2 Gift Aid**
In 2021, discrepancies were discovered in Beacon's categorisation of members' Gift Aid position. The position has now been rectified and Gift Aid claims resumed in 2022.
## **3 Outings**
Outings include visits to places of historical and cultural interest, theatres and visits in connection with specific group interests. The costs are funded by the members participating in the outings.
## **4 Expenditure**
Substantially the whole of the expenditure is direct charitable expenditure.
## **5 Fixed Assets**
Miscellaneous computer and audio-visual equipment and presentation aids.
|||2022|2021|
|---|---|---|---|
|||£|£|
|**Cost**|At beginning of year|17,065|17,065|
||Additions|-|-|
||At end of year|17,065|17,065|
|**Depreciation**|At beginning of year|14,892|14,167|
||Charge for year|
543|725|
||At end of year|15,435|14,892|
|**Net book value**||1,630|2,173|
|**Funds**||||
|The funds are mainly unrestricted.||||
|**Net Incoming Resources**||||
|The net decrease in|funds during the year is made up as follows:|||
|||2022|2021|
|||£|£|
|Main fund||(2,928)|(5,606)|
|Outings||(237)|317|
|Total||(3,165)|(5,289)|
|**Cash**||||
|Cash is made up as|follows:|||
|||2022|2021|
|||£|£|
|Community Account||7,798|8,507|
|Business Saver Account||22,034|14,105|
|Groups Account||990|1,606|
|Outings Account||362|570|
|MOTO Account||1,591|1,101|
|Skipton BS Bond||18,646|39,312|
|PayPal||11,390|585|
|Petty Cash||-|-|
|Total||62,810|65,786|
|**Creditors**||||
|Creditors are venue|hire charges for which invoices were not received prior to the year e|||
|plus the Examiner's|honorarium.|||
|||2022|2021|
|||£|£|
|Venues||-|642|
|Examiner's honorarium||100|100|
|Total||100|742|
## **6 Funds**
## **7 Net Incoming Resources**
## **8 Cash**
## **9 Creditors**
Creditors are venue hire charges for which invoices were not received prior to the year end (2021) plus the Examiner's honorarium.
6th October 2022