OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

Epsom and Ewell District Annual Report 2023, Scouts Epsom and Ewell

2023 ANNUAL REPORT

CONTENTS

NTENTS
The Scout Association 2
Our Vision 3
District Officials and Contacts 4
Reports 1 District Commissioner 5
3 Appointment Committee 8
4 Boidier Hurst Campsite 10
5 International 12
6 Beaver Scouts 14
7 Cub Scouts 16
8 District Support Team 18
Awards 19
Trustees’ Report 22
Treasurer 26
Examined Annual Accounts 28
District Shop Details 32

Epsom and Ewell District Scout Council

THE SCOUT ASSOCIATION

THE PURPOSE OF SCOUTING

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

THE VALUES OF SCOUTING

As Scouts, we are guided by these values:

THE SCOUT METHOD

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

THE SCOUT PROMISE

On my honour, I promise that I will do my best to do my duty to God (to uphold Scout values) and to the Queen (the country in which I now live), to help other people and to keep the Scout Law.

THE SCOUT LAW

Annual Report 2023 Page 2 Registered Charity 1031708

Epsom and Ewell District Scout Council

OUR VISION

As Scouts, we believe in preparing young people with skills for life. We encourage our young people to do more, learn more and be more. Each week, we give young people the opportunity to enjoy fun and adventure while developing the skills they need to succeed, now and in the future.

We are talking about teamwork, leadership, and resilience – skills that have helped Scouts become everything from teachers and social workers to astronauts and Olympians. We believe in bringing people together.

We celebrate diversity and stand against intolerance, always. We are part of a worldwide movement, creating stronger communities and inspiring positive futures. We are preparing more young people with skills for life, supported by amazing Leaders delivering an inspiring programme.

We will be growing, more inclusive, shaped by young people and making a bigger impact in our communities. We are proud to say we are a values-based movement. Our Scout values of integrity, respect, care, belief, and cooperation guide everything we do.

Annual Report 2023 Page 3 Registered Charity 1031708

Epsom and Ewell District Scout Council

DISTRICT OFFICIALS AND CONTACTS

District Commissioner Karl Nicholas Chairman Sarah Oliphant Youth Commissioner Sam Hodgson Secretary Howard Park Youth Commissioner Orion Slater Treasurer *Peter Harvey Deputy District John Hughes Executive Member Nigel Bird Commissioner Deputy District Richard Denyer Executive Member Geoff Collins Commissioner (General) Deputy District Sandra Gosden Executive Member Richard Hunt Commissioner (Training) ADC Beaver Scouts Judith Sitford Executive Member Stewart Ballantine ADC Cub Scouts Elaine Mustow Executive Member Bob Frisby ADC Scouts Vacant Executive Members include those marked * in ADC (International) Caroline Pearce the previous column ADC (General) Alan Mobbs Appointments Pat Broom District Explorer Scout *Vacant Commissioner Support Team Manager Clare Peckitt Nights Away Manager Dave Mustow Shop Manager Joyce Nicholas Vice President Hazel Luxton District Administrator Carol Priddy Vice President Geoff Whitehead** District Shop The Scout Shop, 22 Broadway, Stoneleigh, KT17 2HU. District Campsite Boidier Hurst, Box Hill Road, Headley. Bankers CAF Bank Limited 25 Kings Hill Avenue, Kings Hill, West Malling, ME19 4JQ. National Westminster Victoria Branch, PO Box 1357, 169 Victoria Street, SW1E 5NA. Bank PLC National Counties Ebbisham House, 30 Church Street, Epsom, KT17 4NL. Building Society

Annual Report 2023 Page 4 Registered Charity 1031708

Epsom and Ewell District Scout Council

DISTRICT COMMISSIONER’S REPORT

It does not seem long ago that I was writing the previous annual report and so much has happened in that time. It feels that we have returned to ‘normal’ with so very many activities taking place across Epsom and Ewell, being delivered by amazing adults and all uninterrupted for the first time in a couple of years.

In my previous report I highlighted an 11% increase of membership across the District and was proud to report that we had opened new sections. This year our increase was less but is still positive with a 4% increase. In our January census we returned a total of 1,147 young people – the highest figure that Epsom and Ewell has seen for over fifteen years! This year we have seen three new Sections opening with at least two more on the horizon. We are proud to have opened our first Squirrels’ Dray and our congratulations to the leadership team at 1[st] Cuddington for leading the way. I am hoping that other Groups will follow suit (and remember the concerns that were shared about Beaver Scouting when that was first suggested).

With many new building developments being planned across the District we will be looking at how we can increase our Groups in these areas to ensure all those who want to join the wonderful Scouting movement are able to do so.

Scouting has gone from strength to strength across all our Groups and the quality of programmes are second to none. Our adult volunteers have provided activities with flair, creativity and a mountain of imagination ensuring that Sections across all Groups have the best experience possible.

We are determined that magnificent activities should be at the centre of what we do and as a result we were lucky to have a visit from Joe Rogerson (CC) and Julia Kielstra (DCC) to deliver the Scout County programme roadshow to over sixty adults. This posed so many challenging questions about where our focus should be and the importance of the Group structures in which we work to make the programme progressive, and Scout driven.

We have seen some personnel changes to the District Leadership Team this year. David Shickle has stepped down from the role of Group Scout Leader (GSL) at 7[th]

Annual Report 2023 Page 5 Registered Charity 1031708

Epsom and Ewell District Scout Council

Epsom after seven years and I thank him for his time there. They are now being looked after by their Chairman, Kevin Mead. At 2[nd] Epsom, our relaunching GSL, Vic Young has also handed over the reins. Without Vic, our newest Group would not have been possible. We are very fortunate that Amie Adkin-Pepper has transferred from her role of Deputy Group Scout Leader to taking on the Acting GSL role and under her leadership the Group is continuing to thrive.

After twenty fantastic years of service to 2[nd] Stoneleigh, Viv Frisby has also decided to take a step back from her role as Group Scout Leader (GSL). Viv was our second longest serving GSL in Epsom and Ewell and took over after a difficult few years at the Group and has been at the forefront of steering and stabilising the Group. Through Viv's leadership she has supported the growth of new sections and expanding the leader and support teams. All of this is alongside her role as a trustee and her weekly commitment in the District Scout Shop, a role she has carried out for nearly forty years! Viv has made it clear that she wants to continue within 2[nd] Stoneleigh and has kindly agreed to take on the role of Deputy Group Scout Leader, which is excellent news. We have also been fortunate to appoint Steph Howard as the new GSL. She will be an asset to the Group, and I am sure we will see it go from strength to strength in the coming year.

Another one of our excellent resources is our wonderful campsite Boidier Hurst. Colin Thomas has been the chairman of the management committee for twenty-three years and last year indicated that 2022 would be his final year as Chairman as he was moving to Cornwall. Under Colin’s leadership the site has seen many changes and improvements and is now one of the best Scout campsites in the country. Colin has been pivotal in the development of the site and ensuring that it is always there to meet the needs of the changing requirements of Scouting, D of E and other youth groups. To fill such big shoes and find a replacement for someone like Colin was always going to be tricky but we are incredibly fortunate to welcome Chris Rose who has taken on the role, and we wish him every success and he, of course, has our full support.

Annual Report 2023 Page 6 Registered Charity 1031708

Epsom and Ewell District Scout Council

Terrific activities and opportunities, working alongside our programme means high membership, subsequently shiny new uniforms, and plenty of badges. All of these are supported by our excellent team at the Scout Shop. (See the back page for details.) The service that they provide to parents, leaders and ultimately the young people is second to none and is appreciated by all of us in Epsom and Ewell as well as further afield through both Scouting and Guiding.

Epsom and Ewell is firmly on the map but finally, my sincere and personal gratitude to every adult who plays any part in Scouting in Epsom and Ewell as, without them, we would not be as successful as we are. Whether you hold a role that requires a weekly commitment or one that is a bit more ‘behind the scenes’, I thank you on behalf of all the young people of the borough. The adult awards section (at the rear of this report just before the accounts) truly highlights what amazing and dedicated leaders we have!

I am looking forward to the challenges and opportunities that this coming year will bring and us walking this path together as the great team we are known to be!

See you all soon.

Karl Nicholas District Commissioner

Annual Report 2023 Page 7 Registered Charity 1031708

Epsom and Ewell District Scout Council

APPOINTMENTS ADVISORY COMMITTEE REPORT

I am pleased to report that we have met on eight occasions since the last AGM and have welcomed twenty-four new adult volunteers to swell the ranks of the District leadership team.

We have met with adults with a wide range of life skills, vocational experience with young people and some with scouting backgrounds all taking on new leadership roles. Across the sections these have included six helping run Beaver Scout Colonies, eight with Cub Scout Packs, eight with Scout Troops, one Explorer Scout Unit leader and our first ever Squirrels Co-ordinator.

Without exception they came to the meetings with a clear understanding of their roles and responsibilities, excellent knowledge of policies and procedures and most impressively abundant enthusiasm for the new roles they were undertaking. This is clearly evidence of the support and guidance they had been provided with by their Group Scout Leaders, training advisors and the other leaders in their respective sections.

As many of you will be aware there is a large-scale Transformation programme underway within Scouting. One of the areas directly affected is the current appointments process and this is proposed to be redesigned into a “welcome conversation”. The following is a brief outline of the new process taken from the Transformation section on the Scout website.

“The new process will involve two existing volunteers meeting with the new volunteer. One will be working directly with the new volunteer such as member of the Group leadership team and the other will be from outside the volunteering opportunity e.g., someone from a Support Team or Section in a different group. The chat will normally happen in the usual meeting place of the new volunteer or by video call when suitable. This may involve watching the new volunteer having a go at their role. It should be informal, feel supportive and put the new volunteer at ease.”

There are several reasons cited for creating a warmer welcome including attracting new volunteers and keeping the ones we have but also because volunteers have provided feedback that they find the current welcome process off-putting.

Annual Report 2023 Page 8 Registered Charity 1031708

Epsom and Ewell District Scout Council

The Scout Association have produced a Roadmap for Change for the Transformation of our Volunteer Experience. The Welcome Conversation changes I believe are scheduled for early 2024 although how this will be implemented in our District is, yet to be determined.

I am grateful to all the panel members who have participated in meetings over the last year for their contributions and support. Additionally, the committee could not function without the excellent marshalling of panel members and scheduling of meetings with new volunteers by our most efficient administrator, Robert Pallant. Thank you all.

Pat Broom

Chair of the Appointments Advisory Committee

Annual Report 2023 Page 9 Registered Charity 1031708

Epsom and Ewell District Scout Council BOIDIER HURST SCOUT CAMPSITE

Boidier Hurst has seen some changes over the last year. Colin Thomas the longstanding Campsite Chairman, has retired and has moved down to deepest Devon where he is enjoying a well-earned rest. He has been replaced by Chris Rose, who had been on the Service Crew for over four years, having then retired from Highways England as the Dartford Crossing Operations Manager.

In the last year, we have seen a dramatic increase in use of the site, not only from our own groups, but also from Scout Groups outside our District, who want the type of camping our site offers. It has also become popular during the week with Duke of Edinburgh Scheme participants, being a lovely place to camp on the top of Box Hill during the expedition phase of their award. There have been over two hundred bookings this year already with some making it a Group camp and booking the whole site for two hundred and fifty people over the weekend, or just twenty doing some backwoods cooking on open fires for an evening. Already, we have bookings for 2024, so next year it seems that it is going to be as busy.

Having resolved our previous major electricity supply problems, the crew were happy to move on to one of our bigger projects, the replacement of the open, wind swept, Manly building porch, enclosing it, insulating it, and cladding it with wood harvested and milled from our own grounds. Other than a few minor tweaks, that has been completed, but due to the fact the building is virtually in use every week, those final finishing touches will have to wait until the closed season.

As well as major projects we are working hard to maintain the site and make sure we keep it up to a usable standard. Grass cutting takes five of us half a day to complete every two weeks, but regular mowing has given us other benefits, as well as some lovely camping sites our blue bell display this year was spectacular. A tidying up around our gate has made it easier for our visitors to find us.

Finally, in my first year as Chairman, a big thank you to all the committee members, wardens, keyholders and the service crew for all the work they put in to running the site and especially for answering all those questions I had about ‘how it all works’.

Annual Report 2023 Page 10 Registered Charity 1031708

Epsom and Ewell District Scout Council

It is your Campsite, please book and come up to enjoy some time on our ten-acre plot on the top of Box Hill, either for an evening, a night, or a weekend. We look forward to seeing you soon.

Chris Rose

Chair of Boidier Hurst Campsite Management Committee. chairman@boidierhurst.org.uk

Annual Report 2023 Page 11 Registered Charity 1031708

Epsom and Ewell District Scout Council

INTERNATIONAL SCOUTING REPORT

It has been great year with members of the District preparing for the WSJ and a county trip to Belgium.

In summer 2023 United Kingdom Scouts will attend the 25[th] World Scout Jamboree (WSJ). This event will take place in South Korea and is sure to be full of adventure. A World Scout Jamboree is a large camp run by the host country’s Scout Association, with the aim of fostering international friendship, peace, and learning.

As a District we are sending six young people to the WSJ. Months of training and lots of fundraising are both important parts of preparing the Scouts to go on such a big trip. The Scouts also design and receive kit as part of their adventure.

‘I was nervous and curious at the same time a year ago, but since learning more and having more time with my unit I feel confident in going and can’t wait.’ - Ali Dawson Surrey Saja - Unit 72.

‘ I think the best parts of the kit are the parts we have all worked on together. There are some artistic people in our unit and their work being illustrated on our own kit has been amazing to see .’ - Sean Munro - Surrey Stags – Unit 71.

Twelve Scouts from the District have been preparing for a seven-day Surrey Scouts expedition to Belgium for 14 – 18-year-olds, this summer. The focus is on experiencing the local environment and culture of one our closest European neighbours. They will be staying at De Kluis Scout campsite in Belgium, which is situated on Wallonia and Flanders border. Flanders (Vlaanderen in Dutch) is the Dutch-speaking, northern part of Belgium between the North Sea and the Netherlands in the north and Wallonia and France in the south. This region has an immense historical and cultural wealth made visible through its buildings, works of art and historical sites.

Over the past months these scouts from across the county have been meeting and training for their trip. The expedition is shaped by its attendees, so they have been able to help determine the programme and activities.

Annual Report 2023 Page 12 Registered Charity 1031708

Epsom and Ewell District Scout Council

Some of the Groups in the District also had other trips with an international flavour including,

Caroline Pearce

ADC(International)

Annual Report 2023 Page 13 Registered Charity 1031708

Epsom and Ewell District Scout Council

BEAVER SCOUT REPORT

The District Beaver Scout Team remains as last year - Michelle Davies and Martyn Holloway-Neville as District Beaver Scout Leaders have once again supported me and the District Team with ideas and on-hand support at our events.

Chief Scout’s Bronze Awards

Across the District, sixty-seven Chief Scout’s Bronze Awards have been earned! A massive well done to all these Beaver Scouts for their achievement. It is pleasing to see that we are back up to pre-pandemic levels of young people achieving the Award.

County Events

Bazzaz! - May 2022

What a wonderful day! The weather was excellent, the activities were fantastic and so much fun was had. Epsom and Ewell District took along 200 Beaver Scouts to this event and returned with very tired children. There were lots of inflatables to jump on, circus skills to try and various Scouting skill activities to have a go at. A big thank you to the District for helping subsidise the six coaches that took us there.

Beavers Go Wild - September 2022

3[rd] Epsom took part in Beavers Go Wild in September 2022. This one-night camping experience is a lovely event for the Beaver Scouts - although I am not sure exactly how much sleep happens! The Beaver Scouts who took part enjoyed making friends with other Beavers Scouts in Surrey. Lots of varied activities were on offer for them, and it was lovely finishing the day off with a campfire and bedtime story.

Reach for the Stars 2023

Many Beaver Scouts took the opportunity to join in with the online event back in February, Reach for the Stars, by completing the challenges and activities that were set during the day - including a night spent somewhere other than their own bed.

District Events

The Emergency Aid Day

We had two sessions for the Stage 1 Emergency Aid badge back in November. One Group attended the morning, and four Groups attended the afternoon session. This means that there is plenty of space for other Groups in the District to attend this event.

Annual Report 2023 Page 14 Registered Charity 1031708

Epsom and Ewell District Scout Council

Overall, 66 Beaver Scouts from Epsom and Ewell were awarded their badge.

Swimming Gala

This was the second time that the Beaver Scouts were able to take part in the swimming gala. A total of 91 Beaver Scouts signed up to swim, across 19 different teams from almost every Colony in the District. It was noted that some Groups were down a lot of children on the day, so some children got a few extra races in to make up numbers.

The format was changed ever so slightly from last year to become more of a team event. This worked very well and really encouraged wonderful teamwork among the young people. The joint winning teams were 1[st] Ewell Court and 2[nd] Ewell, the scratch team came third and 2[nd] Epsom came fourth.

I send a big thank you to Michelle and Martyn who ended up having to run the event without me.

Lizard Hike

This was all set to go on 26 March, but heavy rain overnight caused havoc and flooding on the carpark and part of the route so much that I felt it necessary to cancel the event. It was such a shame as we were expecting 83 Beaver Scouts to attend which would have been our biggest turnout yet.

Beaveree

It was a unanimous decision across the District Leaders not to have a Beaveree event this year. Although this was a decision no one really wanted to make, there was no spare weekend to have it with everyone properly starting up their activities since the pandemic. However, we do have a Beaveree booked for September 2023 at Little Acres.

Judith Sitford ADC (Beaver Scouts)

Annual Report 2023 Page 15 Registered Charity 1031708

Epsom and Ewell District Scout Council

CUB SCOUT REPORT

The first Cub Scout event to take place was Cub Scout Challenge held at Boidier Hurst Camp Site. As this Her Majesty Queen Elizabeth ll’s Platinum Jubilee we decided to root the event around her. We saw all the Cub Scout Packs run bases themed on the jubilee. We had the Queen’s Quidditch by 3[rd] Stoneleigh, the Queen’s Gun Carriage Race by 3[rd] Epsom, Light the Royal Beacons by 2[nd] Epsom, Escape the Royal Dungeons by 1[st] Ruxley, Blindfold the Corgis by 4[th] Ewell, Find the Royal Castles by 2[nd] Cuddington, Find the Crown Jewels by 1[st] Ewell Court, Land the Royal Jet by 8[th] /14[th] Epsom, the Royal Chariot Race by 2[nd] Ewell, and Do you Know your Royalty and Royal Archeries by 7[th] Epsom, This was a very close run competition. with 1[st] Ruxley just pipping 2[nd] Cuddington to the Trophy by a fraction of a point. The day was rounded off with the grand tug-of-war, which was a fiercely fought competition with most rounds going to three pulls. The result was 1[st] Ruxley completing a double for the afternoon again with 2[nd] Cuddington coming in as runners up.

All Cub Scouts and Cub Scout Leaders attending this event were presented with a Commemorative Badge that was allowed to be worn on our uniforms for six months, this was a great fun day for all.

The District Cub Scout Night Hike was also held at Boidier Hurst with almost two hundred young people and adults walking to the venue from several different compass points. We served hot dogs, hot chocolate, and soup before the traditional camp fire lead by 3[rd] Epsom’s Richard Ascough. Thank you to Richard for running this again. (Same time next year please.) My thanks go to the walk leaders, Ian Peckitt, Clare Peckitt, Nigel Bird, Howard Park, and Guy Simpson.

The top award in the Cub Scout Section is the Chief Scout’s Silver Award. Throughout the District there have been forty-five of these top awards attained. l have had the great privilege of presenting many of these myself. It has been a pleasure to see the young people gain this award and hear their stories of the best of their achievements while in the Cub Scouts.

January 202 3 saw the District Quiz take place. This was closely contested and was won by 2[nd] Ewell who went forward to represent Epsom and Ewell at the County Quiz. February saw the District cooking competition taking place and again this was a closely run contest being won eventually by 3[rd] Epsom who went on to represent us at County. I must say their dessert was delicious. All the sixes worked very well together.

Annual Report 2023 Page 16 Registered Charity 1031708

Epsom and Ewell District Scout Council

I close this report with my heartfelt thanks to all the Cub Scout Leaders and their teams in the District. Here’s to next year, watch this space, plans are afoot.

Elaine Mustow ADC Cub Scouts

Annual Report 2023 Page 17 Registered Charity 1031708

Epsom and Ewell District Scout Council

EPSOM AND EWELL DISTRICT SUPPORT TEAM

The reporting year was another great opportunity for the Support Team to provide equipment and to help the District. The following are the highlights of our year of work.

November 2022

Following our usual supporting of Fireworks at Hook Road Arena we had our own Bonfire at Boidier Hurst with smores and a rousing sing song.

December 2022

The traditional Christmas working party at Bentley Copse continued but just as a day rather than a weekend. The main task was rebuilding the tyre wall border to the go kart track.

Hip Flask Ramble

On a lovely January morning, twelve of us and three dogs met at Gomshall Railway Station and undertook a circular walk via Shere for a public house lunch. All easy going after the first big hill!

Challenge Hike

The annual challenge hike was run by the Support Team took place in March, with thirty-six teams competing against each other over Headley Heath.

SCRAM

The newly acquired bouldering wall was adjusted to improve its fit and given a coat of varnish prior to being used at SCRAM.

New members are encouraged to join with any support being greatly appreciated, from towing a trailer, marshalling a checkpoint, making teas, putting up a mess tent or introducing/training in a new activity.

Clare Peckitt EEDST

Annual Report 2023 Page 18 Registered Charity 1031708

Epsom and Ewell District Scout Council

AWARDS

SILVER ACORN

Karl Nicholas District

AWARD FOR MERIT

LENGTH OF SERVICE AWARDS:

60 YEAR’S SERVICE AWARD

Geoffrey Collins District

40 YEAR’S SERVICE AWARD

30 YEAR’S SERVICE AWARD

25 YEAR’S SERVICE AWARD

20 YEAR’S SERVICE AWARD

David Shickle 7[th] Epsom (Methodist) Ian Smalley 1[st] Cuddington (Warspite) Jo Blackgrove 2[nd] Cuddington (Rowe) Martin Adams 4[th] Ewell (Nonsuch)

Annual Report 2023 Page 19 Registered Charity 1031708

Epsom and Ewell District Scout Council

15 YEAR’S SERVICE AWARD

Barrie Mustow Jack Lee Jane Carter Jane Weller Kevin Woodnutt Lesley Bird Lynette Drakes Tammy Gould Thomas Randall

1[st] Ruxley Sea Scouts

3[rd] Stoneleigh (Methodist) 2[nd] Cuddington (Rowe) 2[nd] Cuddington (Rowe) 1[st] Ruxley Sea Scouts District Support Team 1[st] Ruxley Sea Scouts 2[nd] Ewell (Rainster’s)

1[st] Cuddington (Warspite)

10 YEAR’S SERVICE AWARD

Cat McInnes 1[st] Cuddington (Warspite) Eileen Perren 7[th] Epsom (Methodist) Graham Bailey 8[th] /14[th] Epsom Air Scouts Jay Haughton 2[nd] Epsom (Christ Church) Kevin Betts 7[th] Epsom (Methodist) Lauren Mansell 1[st] Cuddington (Warspite)/District/County Mary Holloway-Neville 2[nd] Ewell (Rainster’s) Steve Harrison 4[th] Ewell (Nonsuch)

5 YEAR’S SERVICE AWARD

Alexander Abbott 2[nd] Epsom (Christ Church) Ashleigh Gosnell 7[th] Epsom (Methodist) Claire Poyntz 3[rd] Epsom (St. Martin’s) Derek Dunford 3[rd] Stoneleigh (Methodist) Elise Nash 1[st] Cuddington (Warspite) Erica Wilgoss 1[st] Ewell Court (St. Clement’s) Gemma Gosden 2[nd] Cuddington (Rowe) George Carter 2[nd] Cuddington (Rowe) Jackie Hilton 2[nd] Cuddington (Rowe)/1[st] Ewell Court Jaqueline Durbridge 2[nd] Cuddington (Rowe) Joseph Cook 1[st] Ewell Court (St. Clement’s) Luke Jennings 8[th] /14[th] Epsom Air Scouts Matthew Preston 1[st] Ewell Court (St. Clement’s)

Annual Report 2023 Page 20 Registered Charity 1031708

Epsom and Ewell District Scout Council

Orion Slater 1[st] Cuddington (Warspite) Rachell Mansell 1[st] Cuddington (Warspite) Richard Callaghan 1[st] Cuddington (Warspite) Ruth Louch 2[nd] Cuddington (Rowe) Sally Cameron 1[st] Cuddington (Warspite) Sam Hodgson 2[nd] Cuddington (Rowe) Tim Rogers 2[nd] Cuddington (Rowe) Tracey Sloane 2[nd] Cuddington (Rowe) WOOD BADGE TRAINING AWARDS Adam Hansen 4[th] Ewell (Nonsuch) Callum Mitchell 2[nd] Cuddington (Rowe) Caroline Pearce District & County Chris Bishop 1[st] Cuddington (Warspite) Deborah Slater 1[st] Cuddington (Warspite) Diana Baker 2[nd] Cuddington (Rowe) Frances Cummins 2[nd] Cuddigton (Rowe) Gillian Mead 7[th] Epsom (Methodist) Guy Simpson 3[rd] Epsom (St. Martin’s) Jo Chartres 7[th] Epsom (Methodist) John Hughes District Lauren Mansell 1[st] Cuddington (Warspite) / District Leigh Hogarty 7[th] Epsom (Methodist) Luke Jennings 8[th] /14[th] Epsom Air Scouts Orion Slater 1[st] Cuddington (Warspite) Paul Graham 2[nd] Ewell (Rainster’s) Peter Wood 4[th] Ewell (Nonsuch) Phili Coley 7[th] Epsom (Eagle)/District Pippa Del Nevo 8[th] /14[th] Epsom Air Scouts Richard Bell 7[th] Epsom (Methodist) Sandra Gosden District Steph Howard District and 2[nd] Stoneleigh (St. John’s)

Annual Report 2023 Page 21 Registered Charity 1031708

Epsom and Ewell District Scout Council

TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR

ENDED 31 MARCH 2023

Reference and Administration Details

Charity Name: Epsom and Ewell District Scout Council [hereinafter described as "the

charity"]

Charity No. 1031708

Scout Association Reg. No. 15408

Bankers: CAF Bank

Charity Contact: Howard Park (District Secretary), 37 Ashley Road, Epsom, Surrey, KT18 5BD, telephone 01372 722352

Trustees:

Ex-officio Trustees

Karl Nicholas (District Commissioner)

Sam Hodgson (District Youth Commissioner)

Orion Slater (District Youth Commissioner)

John Hughes (Deputy District Commissioner)

Sarah Oliphant (District Chair)

Howard Park (District Secretary)

Peter Harvey (District Treasurer)

Trustees nominated by the members of the Charity at the Annual General Meeting

James Turner

Bob Frisby

Stewart Ballentine

Nigel Bird

Liz Slade

Geoff Collins

Richard Hunt

Trustees co-opted by the ex – officio nominated and elected Trustees.

Joyce Nicholas (Badge Secretary and Scout Shop Manager)

Pat Broom (Chairman, Appointments Advisory Committee)

Clare Peckitt (Manager of the Support Team)

Elaine Mustow (Assistant District Commissioner) Cub Scouts

Annual Report 2023 Page 22 Registered Charity 1031708

Epsom and Ewell District Scout Council

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document:

Constitution and Governance:

Annual Report 2023 Page 23 Registered Charity 1031708

Epsom and Ewell District Scout Council

RISK AND INTERNAL CONTROL

The Charity has in place systems of internal control that are designed to provide reasonable cover against material mismanagement or loss; these include requiring two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

OBJECTIVES AND ACTIVITIES

Annual Report 2023 Page 24 Registered Charity 1031708

Epsom and Ewell District Scout Council

ACHIEVEMENTS AND PERFORMANCE

The Charity has continued to witness a high standard of Scouting throughout the Scout Groups and Explorer Scout Units within the District. The Support Team and District Scout Shop Team continue to provide all Groups and Units with excellent support as and when required.

The District Commissioner’s Report, as presented at the Annual General Meeting held in 2023, covers the broad spread of training, opportunities and experiences offered to all Sections, appropriate to the age group.

FINANCIAL REVIEW

Approved by the Trustees and signed on their behalf by: -

Sarah Oliphant, District Chair

Howard Park, District Secretary

Annual Report 2023 Page 25 Registered Charity 1031708

Epsom and Ewell District Scout Council

TREASURER’S REPORT

The Accounts that ended on 31 March 2023 have been prepared on the same basis as last year, to show the clear separation of the three designated funds. This allows us to appreciate the significant contribution that both the Shop and the Support Team (EEDST) have made to the financial health of the overall District.

ACCOUNT
2022-23		 District EEDST Shop TOTAL
£k
Income Capitation and
Event Income
8.2		 Fireworks
& Other Events
6.6		 Shop Sales
91.6		 106.5
Expenses Boidier Hurst &
District Youth
14.5		 Equipment
and Event Costs
10.8		 Shop Purchases
and Costs
80.3		 105.6
Transfers +4.0 -4.0
Net Income -2.3 -4.2 7.4 0.9
Prev Balance 88.5 34.3 91.0 213.8
Balance
31/03/2023		 Including
Int'l Fund
86.2		 Including
tangible assets
30.1		 Including shop
stock
98.4		 214.7

Overall, the District has a closing fund value of £214,735 on 31 March 2023 which is £896 greater than the opening value of £213,839 on 31 March 2022. Income from Group capitation has allowed us to provide funding to Boidier Hurst, provide District Training, and cover other general support costs to the Groups. The legacy from Richard Shortman has allowed us to provide grants to Jamboree and Kandesteg participants.

The Scout Shop has made a very significant contribution generating £11,393 of income to the District. This has allowed the Shop to transfer £4,000 into the District general fund. Within the Shop, I thank Joyce and her team for their work to provide this generous income stream for the District.

Thanks also go to Clare Peckitt and the Support Team in raising income from events such as the Epsom Fireworks, and the sale of a trailer. Costs include both the equipment insurance, as well as the rental for the equipment storage provided by 2[nd ] Cuddington. The Capital invested in the Runway is shown depreciated from £6,900 to £4,600.

Finally, I would like to thank Kevin Mallett for his generous support as the independent examiner, as well as his wife Jane for her help in handling our VAT returns.

Peter Harvey – District Treasurer .

Annual Report 2023 Page 26 Registered Charity 1031708

Epsom and Ewell District Scout Council

INDEPENDENT EXAMINER’S REPORT

to the Trustees of Epsom and Ewell District Scout Council

I report on the accounts of the District for the year ended 31 March 2023, which are set out on pages 28 to 31.

Respective responsibilities of the Trustees and the Examiner

The District's Trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144(2) of the Charities Act, 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:

Basis of independent examiner's statement

Independent examiner's statement

In connection with my examination, no matter has come to my attention,

Dated 24 August 2023

18 THE BROADWAY, STONELEIGH, EPSOM, KT17 2HU.

KEVIN A. MALLETT F.C.A CHARTERED ACCOUNTANT

Annual Report 2023 Page 27 Registered Charity 1031708

Epsom and Ewell District Scout Council

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31 March 2023

STATEMENT OF FINANCIAL ACTIVITIES
For the year ended 31 March 2023
Unrestricted Funds
Total
General
Designated
Designated
Funds
District
EEDST
Shop
2022-23
Note
£
£
£
£
Incoming Resources
Donations and Legacies
1a
4,588
4,899
67
9,554
Charitable Activity Income
1b
3,125
361
-
3,486
Grants
-
-
-
-
Fundraising (gross)
-
1,200
91,562
92,762
Investment Income
485
128
60
674
Total Income Resources
8,199
6,588
91,689
106,475
Resources Expended
Charitable Activity Expenses
2a
3,824
2,059
-
5,884
Youth Programme
2b
10,089
1,821
-
11,910
Equipment Expenses
2c
-
6,798
45
6,843
Fundraising Expenses
2d
-
-
80,136
80,136
AGM, Trustee and Admin
2e
620
72
115
806
Total Resources Used
14,533
10,750
80,296
105,579
Net Resources before other
Adjustments
(6,334)
(4,162)
11,393
896
Opening Adjustments
3a
-
-
-
-
Transfers between Funds
3b
4,000
-
(4,000)
-
Net Income Resources
(2,334)
(4,162)
7,393
896
Balance Brought Forward
88,526
34,335
90,978
213,839
Balance Carried Forward
86,191
30,172
98,372
214,735
BALANCE SHEET AT 31 MARCH 2023
District
EEDST
Shop
31-Mar-23
Note
£
£
£
£
Assets
Cash in UK Bank Accounts
4a
90,481
25,552
75,977
192,010
Tangible Assets
4b
-
4,600
27,339
31,939
Other Assets and Debtors
4c
-
21
501
521
Liabilities
Creditors due within 1 year
4d
(4,290)
-
(5,444)
(9,734)
Net Current Assets
86,191
30,172
98,372
214,735		 Total
Funds
2021-22
£
42,970
1,287
8,000
107,325
58
159,640
1,289
4,926
2,370
85,871
1,290
95,745
63,894
-
-
63,894
149,945
213,839
31-Mar-22
£
182,141
30,049
7,088
(5,438)
213,839

Approved by the Board of Trustees of the District Executive Committee on 19 September 2023 and signed on their behalf by

Sarah Oliphant – District Chair

Karl Nicholas – District Commissioner

Annual Report 2023 Page 28 Registered Charity 1031708

Epsom and Ewell District Scout Council

Notes to the Accounts (1 of 3)

Notes to the Accounts (1 of 3)
Unrestricted Funds
General
Designated Designated
District
EEDST
Shop
Note
£
£
£
1a Donations and legacies
Capitation from Groups (excl. refunds)
54,196
-
-
Capitation paid to County (inc. refunds)
(49,608)
-
-
Support Team Fireworks etc.
-
4,899
-
Legacy Richard Shortman
-
-
-
Jamboree from participants
14,580
-
-
Jamboree paid to County
(14,580)
-
-
Other donations
-
-
67
Total Donation and legacies
4,588
4,899
67
1b Charitable Activity Income
Beaver Challenge 35
1,223
-
-
Challenge Hike
-
180
-
Night Hike
392
-
-
Emergency Aid
363
-
-
Scoutabout
-
181
-
Swimming Gala
1,148
-
-
TOTAL
3,125
361
-
2a Charitable Activity Payments
Beaver Challenge 35
2,730
-
-
Bentley
-
73
-
Challenge Hike
-
284
-
Night Hike
309
-
-
Emergency Aid
10
-
-
Scoutabout
-
1,703
-
Swimming Gala
775
-
-
TOTAL
3,824
2,059
-
2b Youth Programme Expenditure
Boidier Hurst Payments
2,000
-
-
Insurance
1,005
1,002
-
Adult Training (First Response)
1,986
-
-
Young Leader support and Training
432
-
-
Group Support (MPLC, Wreaths)
481
819
-
District Purchased from Shop
1,636
-
-
District Development (Defibrillator)
750
-
-
International launch (Jamboree)
750
-
-
International launch (Kandersteg)
1,050
-
-
Total Youth Programme Expenditure
10,089
1,821
-		 Total
Funds
2022-23
£
54,196
(49,608)
4,899
-
14,580
(14,580)
67
9,554
1,223
180
392
363
181
1,148
3,486
2,730
73
284
309
10
1,703
775
5,884
2,000
2,007
1,986
432
1,300
1,636
750
750
1,050
11,910		 Total
Funds
2021-22
£
52,211
(47,791)
3,500
35,000
1,500
(1,500)
50
42,970
1,020
95
172
-
-
-
1,287
1,013
50
66
160
-
-
-
1,289
2,000
1,792
150
89
396
259
-
240
-
4,926

Annual Report 2023 Page 29 Registered Charity 1031708

Epsom and Ewell District Scout Council

Notes to the Accounts (2 of 3)

Note
2c
Equipment Expenses
Fixed Assets Net Book Value
Opening Book Value at 1 April
Equipment Purchase (Runway)
Closing Book Value at 31 March
Fixed Asset Depreciation
Equipment Store Hire
Equipment Store (Prior Adjustment)
Shop Laptop, Refurbishment
Other Equipment Costs
Total Equipment Expenses
2d
Fundraising Expenses
Cost of Stock Sold
Opening Stock @ 1 April
Purchase into Stock
Closing Stock @ 31 March
Total cost of Stock Sold
Shop Costs (Rent, Utilities, Till)
Total Fundraising Expenses
2e
AGM and Trustee
AGM. Admin, Stationery & Printing
Bank Charges
Total AGM and Trustee
3a
Opening Adjustments
Capitation for 2019/20
Other Adjustments
Total Opening Adjustment
3b
Transfers between Funds
Transfer between Funds
VAT Paid on Purchases
VAT Taken on Sales
HMRC Settlements cleared
HMRC Settlement after 31 March
International Fund (R Shortman)
General Fund (ex R Shortman)
Total Transfers between funds		 Unrestricted Funds
General
Designated
Designated
District
EEDST
Shop
£
£
£
-
6,900
-
-
-
-
-
(4,600)
-
-
2,300
-
1,168
45
-
-
-
-
-
-
-
3,329
-
-
6,798
45
-
-
23,149
-
-
74,226
-
-
(27,339)
-
-
70,036
-
-
10,100
-
-
80,136
548
-
43
72
72
72
620
72
115
-
-
-
-
-
-
-
-
-
4,000
-
(4,000)
-
-
(9,133)
-
-
9518
-
-
152
-
-
(537)
(1,000)
-
-
1,000
-
-
4,000
-
(4,000)		 Total
Funds
2022-23
£
6,900
-
(4,600)
2,300
1,213
-
-
3,329
6,843
23,149
74,226
(27,339)
70,036
10,100
80,136
590
216
806
-
-
-
-
(9,133)
9518
152
(537)
(1,000)
1,000
-		 Total
Funds
2021-22
1,777
6,902
(6,900)
1,779
591
-
-
-
2,370
23,538
75,855
(23,149)
76,244
9,627
85,871
1,002
288
1,290
-
-
-
-
(7,565)
9,336
(935)
(836)
-
-
-

Annual Report 2023 Page 30 Registered Charity 1031708

Epsom and Ewell District Scout Council

Notes to the Accounts (3 of 3)

District
EEDST
Shop
£
£
£
Note
4a
Cash in UK Bank Accounts
EEDST CAF Main
-
2,012
-
EEDST CAF Gold
-
11,281
-
EEDST Scottish Widows
-
12,258
-
Shop Petty Cash
-
-
72
Shop CAF Main
-
-
62,447
Shop CAF Gold
-
-
2,618
Shop Natwest
-
-
10,839
District CAF Gold
1,575
-
-
District Build Society
54,069
-
-
District CAF Main
34,838
-
-
Net Current Assets
90,481
25,552
75,977
4b
Tangible Assets (Equipment and Stock)
Shop Stock (Current Assets)
-
-
27,339
Scouting Equipment
-
4,600
-
Shop Equipment
-
-
-
Total Tangible Assets
-
4,600
27,339
4c
Other monetary assets (Inc. Tax Claim and Debtors)
Debtors (Received after 31 Mar)
Till Cash/Cards banked 1 April
-
-
250
Uncleared EEDST to District
-
-
-
Uncleared Jamboree Receipts
-
-
-
S Widows Accrued Interest
-
21
-
Debtors of Shop (non-District A/C)
-
-
251
Debtors of Shop (District A/C)
-
-
-
Total other assets and Debtors
-
21
501
4d
Liabilities (Creditors)
Lodgments paid after 31 March
Uncleared VAT (HMRC)
-
-
(537)
Uncleared Payment (Jamboree)
(4,290)
-
Creditors of Shop (non-District A/C)
-
-
(4,907)
Creditors of District (Shop A/C)
-
-
-
Total Liabilities and Creditors
(4,290)
-
(5,444)
FUND BALANCES
General
52,191
-
-
International (R Shortman)
34,000
-
-
Support Team
-
30,172
-
Shop
-
-
98,372
Total Fund balances
86,191
30,172
98,372		 31-Mar-23
£
2,012
11,281
12,258
72
62,447
2,618
10,839
1,575
54,069
34,838
192,010
27,339
4,600
-
31,939
250
-
-
21
251
-
521
(537)
(4,290)
(4,907)
-
(9,734)
52,191
34,000
30,172
98,372
214,735		 31-Mar-22
£
7,358
9,347
12,228
71
22,735
2,601
41,684
1,564
53,631
30,921
182,141
23,149
6,900
-
30,049
1,490
1,500
1,500
2
2,596
-
7,088
(836)
(2,091)
(2,511)
-
(5,438)
53,526
35,000
34,335
90,978
213,839

Annual Report 2023 Page 31 Registered Charity 1031708

Epsom and Ewell District Scout Council

THE DISTRICT SCOUT SHOP

Our District Scout Shop at 22 The Broadway, Stoneleigh, KT17 2HU supplies uniform, and Scouting and Guiding accessories for young people throughout Epsom and Ewell and neighbouring Districts. In addition, the Shop also stocks an extensive range of camping equipment, badges, books, craft materials, trophies, and gifts. The Shop can supply or order all the items available at Scout Store, with a significant share of the profit being reinvested back into local Scout Groups and the District.

The Shop is open at the following times: Monday 2-5 pm; Wednesday 2-7 pm and Saturday 9.30-12 noon.

A team of volunteers led by Joyce Nicholas runs the Shop. You can contact Joyce and the team by calling 020 8001 6856. You can also place orders directly by emailing epsomandewellscoutshop@aol.com.

Annual Report 2023 Page 32 Registered Charity 1031708

----- Start of picture text -----
Epsom and Ewell District Scout Council
Annual Report 2023 Page 33 Registered Charity 1031708
----- End of picture text -----

----- Start of picture text -----
Epsom and Ewell District Scout Council
----- End of picture text -----

----- Start of picture text -----
Annual Report 2023 Page 34 Registered Charity 1031708
----- End of picture text -----