## **Trustees’ Annual Report for the period** **From 01/08/2024 (Period start date) To 31/07/2025 (Period end date)** ## **Charity name: WHITBY WHALER u3a** ## **Charity registration number: 1031689** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of education and, in
particular, the education of older people and
those retired from full time work who are in
their Third Age (being the period of time after
the first age of childhood dependence and
the second age of full- time employment
and/or parental responsibility) residing in
Whitby and its surrounding locality, and for
those not in full-time employment.
We provide facilities for leisure-time and
recreational activities with the object of
improving the conditions of life for older
people in the interests of their social welfare.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We give our members the opportunity to
attend around 50 different interest groups
covering a wide range of activities - exercise
classes, walking groups, various arts and
crafts, music groups, recreational games
such as dominoes, mahjong and canasta,
discussion and philosophy groups, history
talks and monthly lectures. These groups
are proposed, formed and led by our
members and usually meet on a regular
weekly, fortnightly or monthly basis at
various venues around Whitby.
We also hold a monthly coffee morning
which gives members an opportunity to
socialise and sign up for a variety of ad-hoc
events such as theatre trips, concert outings
and days out to visit various historic sites of
interest and gardens.
A monthly newsletter is e-mailed to our
members and a paper version made
available at various town locations.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|New Trustees attend training sessions run
by the parent Third Age Trust organisation
outlining the roles and responsibilities of a
trustee and the role of the Charity
commission.| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|The ethos of the u3a organisation is that of
self-help and life-long learning, with
members freely sharing their skills and
knowledge with others. Most of our groups
are led by volunteers from within our
membership, and all committee members
are volunteers. A small number of classes
which require additional expertise not
available from within our membership are
conducted by paid tutors.| |Other||**N/A**| ## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year we have regularly provided
around 50 different interest groups and
offered a wide range of outings, trips etc at
low cost to around 710 members, enriching
their lives in education, well-being and
socially.
We aim to be welcoming and inclusive to
anybody within the criteria set out in our
constitution, and work to raise our profile
throughout the local area – both in the town
itself and the outlying rural areas – and
increase awareness of what we can offer,
especially to those at risk of becoming
socially isolated after retirement.

Our well attended annual Social, held at the
Pavilion Spa, took place on St Georges Day
(also Shakespeare’s birth and death day)
this year, and this provided the (optional)
fancy dress theme. Our amateur dramatic
group, the Third Age Stagers, entertained
the attendees with sketches based on
Shakespeare, and the evening also featured
a ceilidh, raffle, quiz, supper and disco.
The Third Age Stagers also put on their
annual pantomime – this year entitled ‘Alice
In Pantoland’ which as always saw several
sold-out nights and was very well received.
Coach outings took place to a number of
places of interest including Knaresborough,
Beamish, Burnby Hall, Raby Castle and
Bishop Aukland, and there were also trips to
theatre shows and classical concerts.
The year saw a major migration of our
website to a more modern set-up, under the
guidance of the Third Age Trust, and this is
increasingly providing a good source of
information and means of communication
both for our existing members and for those
prospective members looking to join.
We have participated in a several events
within the wider community such as
Remembrance Day wreath laying and the
local church Christmas tree festival. On
occasions through the year our various
music groups have performed for the
entertainment not only of our own members
but also in community settings such as care
homes and for the wider public.| |---|---|---|---| **Additional information (optional)** |You may choose to include further statements|You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|Our membership continues to grow and is
now almost at pre-Covid levels. The number
of interest groups offered also continues to
expand.| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|During the financial year 2024-25 the
charity’s main account saw a total income of
£46,008.10, made up almost entirely of
members class fees and annual membership
subscriptions. Our separate social account
took in £49,651.97 in payment for concert
and theatre tickets and coach excursions.
The total income from the two accounts was
therefore £95,650.07.
Total expenditure on the main account was
£38,845.15, around 80% of which was for
venue hire and tutor costs for the classes.
The bulk of the remaining costs were in
affiliation and administration fees to the
overarching national Third Age Trust.
Expenditure on the social account was
£48,674.05 for event tickets and coach
travel, given a total expenditure over the two
accounts of £87,519.20.
This means that over the year the charity
saw an overall surplus of £8,140.87, mainly
due to increased attendance in classes.
This follows several years of deficits
(£5,028.73 in 2022-23 and £1,950 in 2023-
24) and as a result at the AGM which took
place in October 2024 the membership
approved a resolution from the committee to
increase our annual membership fee from
£12 to £20 starting in the next financial year
(1stOctober 2025).
Our constitution allows the annual
membership fee to be changed only with
approval of our members at an AGM, but the
committee does have the discretion to adjust
class fees at any point during the year if they
feel it necessary for the financial security of
the organisation, and can potentially use this
as a vehicle for addressing any excessive
surplus in funds if considered expedient.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|As recommended by the national Third Age
Trust umbrella organisation to which we are
affiliated, we aim to hold sufficient reserves
to meet expected expenditure for 6-12
months.| |Amount of reserves held|Para 1.22|At the end of the Financial Year cash
reserves were £29,895.85| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We are currently struggling to find members
willing to step up to shadow the key offices
of Chair, Treasurer and Secretary required
by our constitution, so that they can take on
the roles when the incumbent officers need
to step down.| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Nearly all income comes from our annual
membership fee (£12 per annum for 2024-
25) and the fees we charge members for
attendance at each class – typically £1 per
session, unless a paid tutor or speaker is
used when it is increased to £3 to cover the
additional cost.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|There are currently no major risk
considerations and management plans are
in place but areas which could become a
concern are;
1. Financial; these are monitored and
controlled within the committee thus
minimising the risk of fraud or error.
Income and expenditure is reviewed at
each monthly committee meeting
providing an opportunity to address any
potential areas of concern in a timely
manner.
2. Governance: Each trustee has specific
responsibilities within the committee, so
they feel an integral part of the u3a. The
major potential concern in this area
would be the lack of volunteers coming
forward to fill committee member
positions – in particular the key officer
roles of Chair, Secretary and Treasurer -
as and when existing trustees step down
in the future.
3. Compliance: Appropriate Annual
Accounts are reported to the Charity
Commission.
**4.**U3a Risk Assessment forms covering a
variety of risk scenarios are available to
Group convenors to conduct appropriate
risk assessments at venues and
elsewhere and to share the information
with members| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Whitby Whaler was established and first
registered in January 1987 under a
Memorandum of Association which defined
the objects and powers of the Charity and is
governed by its Articles of Association.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|A member of the Third Age Trust as an
unincorporated Association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|For the majority of the year the Executive
Committee consisted of 3 Officers and 6
committee members. Our constitution
requires a minimum of 5 and maximum of
12 members on the Executive committee,
with Officer positions being Chair, Secretary
and Treasurer. Officers and Committee
Members are elected annually by members
at the AGM and may serve for a maximum
of three years in a specific role, with the
exception of the Treasurer, who may serve
for a maximum of six years. In the event of
no nominations being received for one or
more of the Officer posts, a majority
decision can be taken by the committee to
ask retiring officers to stay until the next
AGM. The Trustees do not receive
remuneration or derive any other personal
benefits from the activities of the Charity.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|1. Charity commission’s Charity Trustee –
What’s involved (CC3a)
2. u3a Trustee Code of Conduct (England
and Wales) guidance document
3. u3a Trustee Induction online workshop
4. The current financial position as set out
in the latest accounts
5. Specific roles and responsibilities
6. Future plan and objectives| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Whitby Whaler u3a is an independent
organisation under the umbrella of the Third
Age Trust which provides additional helpful
information & advice including policies,
guiding principles and procedures. These
have largely been adopted by our u3a with
some amendments for our own
circumstances.
The Committee deals with the financial and
practical running of the charity and meets on
a monthly basis.| |||We are associated with the Yorkshire and
Humber regional u3a, which loosely links us
with other u3as in our region for the
exchange of ideas and initiatives.| |---|---|---| |Relationship with any related
parties|Para 1.51|On occasion we have engaged with other
organisations for the promotion of our
objectives – for example by having a stall at
local community events| |Other||| ## **Reference and Administrative details** |Charity name|WHITBY WHALER u3a| |---|---| |Other name the charity uses|| |Registered charity number|1031689| |Charity’s principal address|(main contact address is c/o the Business Secretary)
20 Windsor Terrace
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YO21 1ET| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Trevor Barrowcliffe|Chair||| ||Janice Shade|Treasurer||| ||Sandra Goodship|Business Secretary||| ||Maureen Agar|Social Treasurer||| ||Wendy Price|Curriculum
Organiser|01/08/24 – 25/07/25|| ||Cynthia
Richardson|Accessibility, Health
and Safety||| ||Rick Harwood|Committee Member||| ||Mike Hodgson|Committee Member||| ||Sheila Sloan|Committee Member||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Sandra Jane Goodship **Position (eg Secretary,** Business Secretary **Chair, etc) Date** 11th March 2026 ~~7~~ | ## WHITBY WHALER u3a (Registered Charity No. 1031689) |(Registered Charity No. 1031689)|(Registered Charity No. 1031689)|(Registered Charity No. 1031689)|(Registered Charity No. 1031689)|| |---|---|---|---|---| |Receipts and PaymentsAccountfor 1August2024and 31 July2025||||| ||2025|2025|2024|2024| ||£|£|£|£| |Receipts||||| |Membership subscriptions|14640.00||8104.00|| |Class fees|27554.06||23659.53|| |Coffee Morning|370.04||366.21|| |||42564.10||32129.74| |OtherReceipts||||| |GiftAid|2740.14|||| |Merchandise|||52.25|| |Donations|170.00||84.00|| |||2910.14||136.25| |EpworthAccount Bank Interest||533.86||564.35| |TotalReceipts||46008.10|.|32830.34| |Less Payments||||| |Room Hire|24545.05||22663.18|| |Class activites|7256.92||6856.29|| |Merchandise||||| |Coaches|890.00||425.00|| |BankCharges|268.49||261.92|| ||32960.46|32960.46||30206.39| |SupportCosts||||| |TAM|184.36||143.04|| |Affiliation Fees|2888.00||2616.00|| |ManagementandAdministration|1896.75||991.07|| |Beacon|729,00||654.00|| |Printing|||170.00|| |SiteWorks|50.00|||| |Licence (TAT)|136.58|||| |||5884.69||4574.11| |TotalPayments||38845.15||34780.50| |Surplus/Deficitfortheyear||7162.95||1950.16| |Cash Funds at 1stAugust2024||22732.90||24683.06| |Cash Funds at31stJuly2025||29895.85||22732.90| |Represented by:||||| |HSBC CurrentAccount||17937.52||11308.43| |Epworth Cash Plus Fund||11958.33||11424.47| |||29895.85||22732.90| |Audited andfound correc) and in accordance with information
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SentBut Bae.|| . Whitby Whaler U3a Social Account i ## Receipts and Payments from 1% August 2024 until 31° July 2025 ‘ Recetasee Gardening Group £9,645.00 £6,313.75 Theatre Group £26,577.00 £23,660.00 Concert Group £2,552.00 £2,619.00 88,774.00 £32,592.75 Social Events a Pe 3"° Age Stagers £654.00 £1,125.00 Coach Outings £6,206.97 £3,196.50 History £2,759.00 £1,330.00 Group £1,258.00 £1,957.00 York Music Festival |sf £116.00 0587.97 £7,724.50 Total Receipts £49,651.97 £40,317.25 a Gardening Group : £9,827.50 £6,082.32 Theatre Group £25,992.50 £20,077.70 Concert Group £2,512.50 £2,612.70 Social |[£38,332.50] | £28,772.72 3"° Events es Se Age Stagers £321.05 £364.87 Coach Outings £4,991.50 £2,669.00 Winter Social £2,870.48 £1,235.38 History Group £1,795.80 £2,047.00 York Music Festival Le £425.00 ChristmasReceipts Coffee Morning |Sd £26.67 books : £13.74 ee etl Bank Charges £348.98 £313.03 Total Payments £48,674.05 £35,853.67 _Cash funds at 1* August 2024 £9,288.11 Lot Cash funds 31° July 2025 £10,266.03 ——— 3868 $$$ £977.92 £4,463.58 . . **----- Start of picture text -----**
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| ## WHITBY WHALER u3a (Registered Charity No. 1031689) |(Registered Charity No. 1031689)|(Registered Charity No. 1031689)|(Registered Charity No. 1031689)|(Registered Charity No. 1031689)|| |---|---|---|---|---| |Receipts and PaymentsAccountfor 1August2024and 31 July2025||||| ||2025|2025|2024|2024| ||£|£|£|£| |Receipts||||| |Membership subscriptions|14640.00||8104.00|| |Class fees|27554.06||23659.53|| |Coffee Morning|370.04||366.21|| |||42564.10||32129.74| |OtherReceipts||||| |GiftAid|2740.14|||| |Merchandise|||52.25|| |Donations|170.00||84.00|| |||2910.14||136.25| |EpworthAccount Bank Interest||533.86||564.35| |TotalReceipts||46008.10|.|32830.34| |Less Payments||||| |Room Hire|24545.05||22663.18|| |Class activites|7256.92||6856.29|| |Merchandise||||| |Coaches|890.00||425.00|| |BankCharges|268.49||261.92|| ||32960.46|32960.46||30206.39| |SupportCosts||||| |TAM|184.36||143.04|| |Affiliation Fees|2888.00||2616.00|| |ManagementandAdministration|1896.75||991.07|| |Beacon|729,00||654.00|| |Printing|||170.00|| |SiteWorks|50.00|||| |Licence (TAT)|136.58|||| |||5884.69||4574.11| |TotalPayments||38845.15||34780.50| |Surplus/Deficitfortheyear||7162.95||1950.16| |Cash Funds at 1stAugust2024||22732.90||24683.06| |Cash Funds at31stJuly2025||29895.85||22732.90| |Represented by:||||| |HSBC CurrentAccount||17937.52||11308.43| |Epworth Cash Plus Fund||11958.33||11424.47| |||29895.85||22732.90| |Audited andfound correc) and in accordance with information
GMScholeyFCAAsShs||supplied :-|Date.aucPr
SentBut Bae.|| . Whitby Whaler U3a Social Account i ## Receipts and Payments from 1% August 2024 until 31° July 2025 ‘ Recetasee Gardening Group £9,645.00 £6,313.75 Theatre Group £26,577.00 £23,660.00 Concert Group £2,552.00 £2,619.00 88,774.00 £32,592.75 Social Events a Pe 3"° Age Stagers £654.00 £1,125.00 Coach Outings £6,206.97 £3,196.50 History £2,759.00 £1,330.00 Group £1,258.00 £1,957.00 York Music Festival |sf £116.00 0587.97 £7,724.50 Total Receipts £49,651.97 £40,317.25 a Gardening Group : £9,827.50 £6,082.32 Theatre Group £25,992.50 £20,077.70 Concert Group £2,512.50 £2,612.70 Social |[£38,332.50] | £28,772.72 3"° Events es Se Age Stagers £321.05 £364.87 Coach Outings £4,991.50 £2,669.00 Winter Social £2,870.48 £1,235.38 History Group £1,795.80 £2,047.00 York Music Festival Le £425.00 ChristmasReceipts Coffee Morning |Sd £26.67 books : £13.74 ee etl Bank Charges £348.98 £313.03 Total Payments £48,674.05 £35,853.67 _Cash funds at 1* August 2024 £9,288.11 Lot Cash funds 31° July 2025 £10,266.03 ——— 3868 $$$ £977.92 £4,463.58 . . **----- Start of picture text -----**
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