Nurture | Encourage | Support | Transition E: admin@redbournpreschool.co.uk | T: 07814 634808 www.redbournpreschool.co.uk ## **Redbourn Pre-School AGM 2022 Thursday 6[th] October 2022, 7.30pm, The Cricketers** Present: Shirley Hayman, Richard Thomson, Lorraine Hobbs, Caroline Perry, Kelly Corrigan, Bianca Pantea and Joanna Morris Apologies: Grace Fitzgerald and Kate Graham ## **1. Safeguarding** There were no incidents to report. ## **2. Health and safety** There were no incidents to report. ## **3. Fees increase** - The Church has put the rent up (as expected with rising energy costs, etc). It was agreed that fees need to increase from January 2023. JM to draft a letter informing parents (current and new joiners), SH to approve. To be sent ASAP - New fees will be as follows: Early drop offs remain at £3.50, main session increases from £22 to £23, lunch club increases from £6.50 to £7.50 ## **4. Committee Reports** - SH, RT and LH read out their reports. Each to send their reports via email to JM so she can upload to dropbox ## **5. Committee Members 2022/23** - SH, RT and KG have all kindly agreed to continue in their current roles. Proposals were as follows: - Shirley Hayman, Committee Chair – proposed by JM, seconded by RT - Richard Thomson, Treasurer – proposed by SH, seconded by LH - Kate Graham, Secretary and Fundraising – proposed by SH, seconded by CP ## **6. Pupil numbers** Jan 2023: Mon - 16 Tues - 20 Weds - 22 Thurs - 13 Fri - 9 ## **7. Finances** See Treasurer’s report Redbourn Methodist Church Hall, North Common, Redbourn. AL3 7BU | Registered Charity. 1031610 Nurture | Encourage | Support | Transition - E: admin@redbournpreschool.co.uk | T: 07814 634808 www.redbournpreschool.co.uk ## **8. Fundraising/Committee Members** - Kate is happy to continue in her role. LH will speak to the new parent who expressed an interest in joining the fundraising committee. - We still need more people to join the committee. - Ideas are needed for fundraising ideas in the lead up to Christmas. Suggestions so far are a Christmas concert and a Christmas disco - SH and JM to discuss the possibility of running a coffee morning at the Church to encourage more parents to join the committee ## **9. Staffing** - SH thanked CP for her years of service and wished her the best for the future. - At least two new members of staff are needed; JM to begin recruiting process Redbourn Methodist Church Hall, North Common, Redbourn. AL3 7BU | Registered Charity. 1031610 Nurture | Encourage | Support | Transition E: admin@redbournpreschool.co.uk | T: 07814 634808 www.redbournpreschool.co.uk ## **RPS Treasurer’s Report – October 2022** ## **Accounts for the year ended 31 July 2022** The accounts for the last academic year have again been audited by Adam Clark, ACA. They will require approval by the Trustees this evening and the Examiner’s Report will subsequently be filed, in the usual way, with the Charity Commission by 31 May 2023. The accounts show a surplus of £9,136 resulting from several factors: pupil numbers were higher and Herts County Council funding increased accordingly. Costs were carefully controlled given the uncertain economic backdrop. The timing of some invoice payments benefitted the headline ‘profit’ figure to some degree. Contributions from fundraising activities held up well and I would like to express my thanks to parents and staff for their enthusiasm and commitment. Staff costs rose to accommodate changes to National Minimum Wage legislation. We always aim to be good employers with appropriate remuneration rates, recognising that we operate in a very competitive marketplace for talented staff. ## **Fees** The fee structure is under constant review, especially in these difficult times. We have notified parents/carers of a significant forthcoming fee increase due largely to higher rent costs which reflect the huge energy bill increases to the Methodist Church. We do however appreciate that the Methodist Church gives us preferential rates compared with other ‘occasional’ users of their premises. We believe our fee levels remain very competitive compared with other pre schools in the area. ## **Challenges** As in previous years, the main challenge faced is to maintain and increase pupil numbers by promoting the school as best we can. We need to successfully balance staffing costs vs. the ability to take on new pupils at relatively short notice. ## **Managing these Challenges** We have ample funds in reserve, built up over several years. However, we have a difficult year ahead and this is where past prudence is rewarded, with a cushion to stabilise our position. Some higher costs can be absorbed but complacency must be avoided. Efficient management of the pre school is, as always, a top priority and I am confident that we can weather the current economic storm and continue to provide a first class learning experience for our pupils who, after all, are the reason we do this. Redbourn Methodist Church Hall, North Common, Redbourn. AL3 7BU | Registered Charity. 1031610 **Redbourn Pre-School** ## **Income and Expenditure Account For the year ended 31 July 2022** |**2022**|**2021**|**2020**|**2019**|**2018**|**2017**| |---|---|---|---|---|---| |**£**|**£**|**£**|**£**|**£**|**£**| ||||||| |33,342
49,898
2,013
0
10|31,750
39,589
1,950
0
3|26,060
31,700
639
0
170|26,648
35,739
2,835
0
119|34,023
36,043
2,212
0
74|27,696
35,131
2,871
78
33| |85,262
62,722
250
5,161
6,890
120
564
420|73,291
57,593
320
3,917
8,483
105
994
97|58,570
47,080
293
3,368
7,678
0
929
200|65,341
57,734
344
6,218
6,308
210
889
168|72,352
54,568
403
3,677
8,729
0
779
29|65,809
47,392
36
1,949
7,203
150
1,031
112| |76,126|71,507|59,548|71,871|68,185|57,873| |**9,136**|**1,784**|**(979)**|**(6,530)**|**4,167**|**7,936**| **Balance Sheet As at 31 July 2022** |**2022**|**2021**|**2020**|**2019**|**2018**|**2017**| |---|---|---|---|---|---| |**£**|**£**|**£**|**£**|**£**|**£**| ||||||| |10,660
29,899
195|1,117
30,389
112|1,110
28,636
87|10,406
20,317
89|17,009
20,197
136|29,201
10,123
223| |40,753|31,618|29,833|30,812|37,342|39,547
(6,372)| |40,753|31,618|29,833|30,812.00|37,342|33,175| ||||||| |31,618
9,136|29,833
1,784|30,812
(979)|37,342
(6,530)|33,175
4,167|25,239
7,936| |40,754|31,618|29,833|30,812.00|37,342|33,175| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts *** Section A Independent Examinerfs Report Report to the trusteesl members of Redbourn Prethschool On accounts for the year ended 31 July 2022 Charity no {if any) 1031610 Set out on pagos I report to the trustees on my examination of the accounts of the abov8 charity {-Ihe Trust") for the year ended 31 July 2022. Responslbllltles and basis of rèport As the charity's Iruslees, you are responsible for the preparation of th8 accounts in accordan￿ with the requirements of the Charities Act 2011 ("Ihe Act"). I report in respe¢l of my examination of th8 Trust's accounts carried oul under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent I have completed my examination. I confimi that no material ma118rs have examinerfs statement come lo my attention in connection with the examination which gives me cause lo believe that in any material respect.. the accounting records were not kept in accordanc8 with section 130 of th8 Charities Act., or Ihe accounts did not accord with the ac¢ounting ￿cordS., or the accounts did not comply with the applicable requirements Con￿rning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounls give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe a¢¢ounts lo be reached. Slgned: Dato: 28 September 2022 Name: Adam Clark Relevant professional qualifiGation(sl or body (if any): ACA Address". Focus 31 West Wing, Cleveland Road, Hemel Hempslead. HP2 7BW IER Oct 2018 Section B Disclosure Only complete if the examiner needs lo highlight material mallers ol concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any Items that the oxaminer wlshes to disclosè. IER Oct 2018