Period start date Period end date coat Trustees’ Annual Report for the period a ‘A From To
Section A
Reference and administration details
Charity name
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New Millside Pre-school
Registered charity number (if any)
Charity's principal address|New Millside Pre-school,
Narbeth Drive,
Aylesbury, Buckinghamshire Postcode HPQUINX
Names of the charity trustees who manage the charity
Name of person (or Trustee name Dates acted if not for whole year ween adm a 2 | Abigail Costello Date of appointment: 6" December 2022 a | SiMatneFr e men; |Seaetaty. | 0 | A\'Cranctie5 Hani. || Euodreieer |i)| 6 Date of appointment: 1" September 2021 | | Catherine Steward eaten mel! of Date of resignation: 6" December 2022 —— | 7 Joao Paulo Paiva Date of appointment: 9" December 2021 Date of resignation: 11" May 2022 Names of the trustees for the charity, if any, (for example, any custodian trustees) = Dates acted if not for whole=
Names and addresses of advisers (Optional information)
Type of adviser Name Address Early Years Team, Buckinghamshire County Council, County Hall, Walton Street, Buckinghamshire Council Aylesbury HP20 2UA
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
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Description of the charity’s trusts
Typereeof governingomdocument CONSTITUTIONSEPTEMBER 1998, ADOPTED12TH NOVEMBER31 MARCH 20031993 AS AMENDED 11TH MAY 1995, / 22ND How the charity is constituted |'USt Trustee selection methods Trustees are appointed annually at the Annual General Meeting held in our Autumn Term every year by the current committee members (trustees), Additional governance issues (Optional information) You may choose to include New Millside Pre-schoo! have a number of policies and procedures in place and additionalrelevant, about:information, , where theseyear toareensureregularly we remainreviewedup andto date updatedand currentas and whenwith legislation,required throughoutstatutory the requirements and ensure all information ts correct.
Additional governance issues (Optional information)
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« policies and procedures adopted for the induction and | Trustee(s) are given a handover from the Trustee(s) stepping down, The Trustees training of trustees; have regular contact with the preschool manager and staff.
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« the charity's organisational structure and any wider The preschool works closely with their allocated Key Contacts from network with which the charity Buckinghamshire Council and attend regular network meetings. works;
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¢ relationship with any related parties;
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« trustees’ consideration of major risks and the system and procedures to manage them,
Section C
Objectives and activities
TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN UNDER STATUTORY SCHOOL AGE
Summary of the objects of the charity set out In its governing document
New Millside Pre-school Is a Charity Committee run preschool and provided Early Years Education to children aged 2-5 throughout the academic year, The preschool worked in partnership with parents/carers regarding their children’s needs.
Summary[of][the][main] activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Our Aims and Objectives undertaken; and continue to benefit the public: ¢ Toextend children’s knowledge through play and explore all seven areas of learning. . ae
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¢ To work as partners with parents/carers in their children’s learning. ¢ To encourage children to treat and respect other race, culture, language and religion equally,
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¢ To stimulate and build on all areas of co-ordination,
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Develop each child’s understanding of appropriate behaviour.
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« To identify staff training needs and support such training as far as possible.
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Todevelop each child's ability to work within a small or large group and encourage them to express thoughts, feelings and ideas to others within the group.
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Tocreate a stimulating, fun and safe environment for the children in our care.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D
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Achievements and performance
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section D Achievements and performance
Summary of the main The preschool has had a successful year offering sessions to children aged 2-5
achievements of the charity throughout the preschool year and successfully completing its aims and
during the year objectives as a charity committee run Preschool. This was also reflected when
the Preschool had Ofsted visit In May 2022 and the preschool achieved an
Outstanding outcome,
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Occupancy has been very good throughout the year and an increase on previous years, 934 sessions taken up over the academic year compared to 830 sessions for the previous academic year
Our parents/carers have been very supportive throughout the year.
The preschool welcomed back Zoolab into the setting since Covid. Zoolab offer workshops to show the children minibeasts and educate the children and was extremely popular with the children pre-covid.
Our fees for those that do not yet qualify for the Early Years Funding Entitlement, or they are over the Early Years Funding Hour Entitlement, were not increased through this financial year.
The staff employed at New Millside Pre-school worked tremendously hard throughout the academic year providing outstanding care and support to the children and families. The Trustees are incredibly grateful for their hard work and commitment
Staff also continued to have access to free training through Flick Training via their insurance provider and Educare Training via Early Years Alliance membership and Buckinghamshire County Council have continued to offer training via Teams for certain courses as well as restarting face to face training which has been a great benefit to the staff. Enhancing the staff's knowledge and keeping up to date is critical to the Pre-school and will only improve the offering New Miliside |s able to provide its children and their families. Two members of staff completing their Level 3 Early Years Qualification with the preschool which they are due to finish at the start of the next academic year.
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Section E
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Financial review
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New Millside Pre-school aims to hold an appropriate level of reserves to meet Brief statement of the possible needs such as, potential future expenditure, protect against a decline charity's policy on reserves in income, potential new opportunities, to remain sustainable and to meet redundancy obligations in the unlikely event of a closure. We recognise that as a charity, we need to balance reserve levels with our duty to spend our income on charitable activity to further the aims and objectives of the pre-school. This amount has been calculated as the equivalent of one term's running costs (approx, 4 months — around £62,408),
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|---|---|---|---|---|---|---|---|---|---|---|---|---|
|In|the|event|of:|
|¢|Reserves|falling belowa|significant|level:|
|©|The|preschool|aims|to|restore|the|reserves|as|soon|as|it|is|
|possible|to do|so|by considering|the|following,|reducing|
|outgoings,|improving income|and|to|increase|fundraising|
|activities|and|awareness.|
|¢|Reserves|significantly|higher than the expected|level:|
|©|Aplanto be|put|in place|to|carefully consider how|best to|
|reduce the|significant sum over|and|reduce the difference and|
|‘Improve the|preschool|provision|and|further|its|aims’||.e.|
|replace equipment,|resources,|furniture,|renew|areas;|
|garden/sen room|etc,|further|training for|staff,|further|
|educational|activities|and|trips|etc’.|Staff to|be|included|In|this|
|discussion|to|hear|their views,|The significant sum|over the|
|reserves|level|aims|to be|reduced gradually over|a|3.5|year|
|period.|
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in deficit
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Further financial review details (Optional information)
You may choose to include The Preschool ended the 2021-2022 financial year with a surplus of income
additional information, where over expenditure of £10,207. The balance of reserves brought forward on
relevant about: 01/09/21 was £82,037.21 and the balance carried forward has therefore been
» the charity's principal increased to £92,243.77 as of 31/08/22.
se fundralalng). (nretuding Over the period, income totalled £197,430 (2021: £214,140), which was a
decrease of £16,710. The main source of funding continues to be through
how expenditure has Buckinghamshire County Council Early Years Funding £163,033 (2021;
supported the key objectives | £180,535) along with a small amount of private income from parents and carers
of the charity; £11,077 (2021; £10,158) & lunch club £5,007 (2021; £2,639).
¢ Investment policy and
objectives including any Fundraising continues to be difficult for the preschool compared to pre-covid
ethical investment policy years, but the Pre-school still managed to raise £576 (2021: £365) an increase
adopted. of £211.
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During the same period, expenditure totalled £187,224 (2021: £184,176) representing a small increase of £3,048. Wages, and associated costs of staff welfare is the main expenditure of the Preschool £149,871 (2021: £167,897), along with our rent obligations and utilities bills.
When looking at the above comparative figures, it should be kept in mind that the 20-21 financial year was extended to 13 months, and as such do not reflect the same ‘periods’ of operation, Any significant variance in income (EYF Funding) and expenditure (Salaries) can be explained by this difference.
“Whilst the Preschool ended the year with a surplus, it should be noted that these accounts show income of £10,283 that was received from the Local Authority in error and is not true ‘income’ for the Preschool. This is the second year in which an error has been made by the LA, and it has been agreed that a total of £15,106.74 will need to be returned during the 2022-2023 financial year.
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Section F
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There have also been ongoing issues with the landlord who has not been issuing invoices for rent, Whilst this has now been resolved, the accounts show that the Preschool paid £18,000 in rent during this period, which includes £9,000 of back dated rent for the prior academic year, alongside the £9,000 due for this academic year. Rent will now be charged at a rate £750 per month which is frozen at this rate until 2025, These issues should be considered when looking at the accounts, especially at the comparative figures. Other optional information
On 21st July 2022 the Supreme Court made a ruling on a case relating to the calculation of holiday pay for part-year workers and confirmed that all employees are entitled to 5.6 weeks of annual leave per year. As a result, the staff contracts were updated to reflect this contractual entitlement for the upcoming financial year, and a calculation was made in respect of the underpayment of holiday pay over the preceding two years. This liability of £ £6,999,.19 was paid during the 2022-2023 financial year and is shown on the statement of liabilities,
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
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Signed on behalf of the charity's trustees
Signature(s)| | Ca \— > On0UWJK2 FOUL
Full name(s)| {- Dic ou Chatlo he HOU.
Position (e.g. = ' ’
Secretary, Chair, \veo FUNC (ASE
etc) __ eee}
Date) OG oslZozs.
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INDEPENDENT EXAMINOR’S REPORT TO THE TRUSTEES OF NEW MILLSIDE PRE-SCHOOL
| report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2022 which are set out on pages 8 to 10.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act: or 2. the accounts do not accord with those records.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
Natalie Hanion Cambridge Bookkeeping Services Woods House Hunts Road Duxford CB22 4RE
Dated: 2™May 2023
;
NEW MILLSIDE PRE-SCHOOL REGISTERED CHARITY NO 1031538 RECIEPTS AND PAYMENTS FOR THE YEAR TO 31 AUGUST 2022
| Notes | Unrestricted | Restricted | Lee | Urcen | ||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| Income | ||||||
| Breakfast Clubs | - | - | - | 709 | ||
| Luneh Club | 5,007 | - | 5,007 | 2,702 | ||
| EarlyYears Funding | 163,033 | - | 163,033 | 160,535 | ||
| BucksFundAllocations | 3 | 4,750 | - | 4,750 | - | |
| Fees | 11,077 | - | 11,077 | 10,158 | ||
| Donations | 310 | - | 310 | 126 | ||
| Fundraising | 576 | - | 576 | 365 | ||
| COVID-19 Grants | 4 | 1,395 | - | 1,395 | 7,422 | |
| ApprenticeGrant | 1,000 | - | 1,000 | . | ||
| SENDReceived in Error | 5 | 10,283 | - | 10,283 | 12,123 | |
| Total Income | 197,430 | - | 197,430 | 214,140 | ||
| Less Operating Expenses | ||||||
| Bank Charges | 82 | : | 82 | “ | ||
| Children's Entertainment& Gifts | 760 | - | 760 | 411 | ||
| Computing Equipment | - | 469 | 469 | - | ||
| Consumables& Sundries | 616 | - | 616 | 808 | ||
| Document Storage | 576 | - | 576 | 768 | ||
| Furniture& Equipment | 849 | - | 849 | 376 | ||
| Health, Hygiene& Cleaning | 1,483 | - | 1,483 | 1,442 | ||
| Independent Exam&Accountancyfees | 2,207 | - | 2,20 | 2,366 | ||
| Insurance | 1,045 | - | 1,045 | 800 | ||
| IT SoftwareandConsumables | 157 | - | 157 | 827 | ||
| Legal& Professional Fees | 302 | - | 302 | 654 | ||
| Postage | 17 | - | 7 | "1 | ||
| Printing, Stationery&Admin | 1,100 | . | 1,100 | 789 | ||
| Rent | 6 | 18,000 | - | 18,000 | . | |
| Repairs&Maintenance | 312 | - | 312 | 366 | ||
| StaffTraining | 1,609 | - | 1,609 | 701 | ||
| StaffWelfare (inc, Uniform) | 233 | . | 233 | 41 | ||
| Subscriptions | 608 | - | 608 | 414 | ||
| Telephone& Intemet | 1,370 | - | 1,370 | 987 | ||
| Toys, Books& Resources | 1,082 | - | 1,082 | 2,482 | ||
| Utilities | 4410 | - | 4,410 | 1.733 | ||
| Wages& Pensions | 149,638 | - | 149,638 | 167 856 | ||
| WebsiteMaintenance | 300 | - | 300 | 345 | ||
| TotalOperating Expenses | 187,224 | 469 | 187,224 | 184,176 | ||
| Surplus/Deficit | 10,207 | (469) | 10,207 | 29,964 | ||
| Cash balances bif | 79,001 | 3,036 | 82,307 | §2,073 | ||
| Balancesc/f | 89,208 | 2,567 | 92,244 | 82,037 |
NEW MILLSIDE PRE-SCHOOL REGISTERED CHARITY NO 1031538 STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2022
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|---|---|---|---|---|---|---|---|---|---|---|
|Notes|2022|2021|
|£|£|
|RESERVES|
|Balance|b/f|82,037|52,073|
|Excess|income|over|expenditure|10,207|29.964|
|Total|reserves|92,244|82,037|
|CASH|FUNDS|
|Main|Account|88,294|77,767|
|Reserves|Account|803|802|
|Funding|Account|3,147|3,468|
|Total|current|assets|92,244|82,037|
|LIABILITIES|
|Rent|for|2019-2020|6|-|7,815|
|Rent|for|2020-2021|6|-|9,000|
|SEND|Funding|received|in|error|7|15,107|9.013|
|PAYE|&|Ni|8|772|1,042|
|Early|Years|Funding|received|in|advance|9|21,818|20,452|
|Backdated|holiday|pay|10|6.999|-|
|Total|liabilities|44,695|47,322|
|FUNDS|OF|THE|CHARITY|
|Restricted|funds|2,567|3,036|
|Unrestricted|funds|89,677|79,001|
|Total|charity funds|92,244|82,037|
|The|notes on|page|10|form|an|integral|part|of|these|accounts.|
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NEW MILLSIDE PRE-SCHOOL REGISTERED CHARITY NO 1031538 NOTES TO THE ACCOUNTS
Notes to the accounts for the year ended 31" August 2022
1 ACCOUNTING POLICIES
Basis of Accounting
The financial statements have been prepared on the receipts and payments basis.
Income
All income Is included at the time of receipt.
Expenses
All expenditure is accounted for at the time of payment.
2 EQUIPMENT
All equipment purchased by the charity is included under these headings as an expense. No items have been capitalised.
3 BUCKS FUND ALLOCATIONS
£4,000 was received as a SENIF Grant and £750 as a PIP allocation,
4 COVID-19 GRANTS
Comprising £1.250 COVID Workforce & Development Grant and £144.53 COVID SSP Reclaim
5 SEND RECEIVED IN ERROR (Income Statement)
£10,282.74 received in error from Bucks Local Authority.
6 RENT
Comprising £9,000 of backdated rent for the 2020-2021 financial year, plus £9,000 of rent for the current year.
8
SEND RECEIVED IN ERROR (Statement of Assets & Liabilities)
It has been agreed that a total of £15,106.74 of SEND funding received in error during this and previous financial year is to be returned in the 2022-2023 academic year.
8 WAGES & PENSIONS
771,73 of PAYE and ER NI as an outstanding liability.
9 EARLY YEARS FUNDING RECEIVED IN ADVANCE
£21,817.74 of Early Years Funding for the 2022-2023 year received in advance.
10 BACKDATED HOLIDAY PAY
£6,999,19 calculated as a liability in respect of underpaid holiday pay made to staff during the preceding two years.
11 RESTRICTED FUNDS
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Balance Balance
1 August 2021 Incoming = Expenditure 44 auoust 2022
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Lottery Grant
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3,036
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-
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(469)
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2,567
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