REGISTERED CHARITY NUMBER: 1031538
NEW MILLSIDE PRE-SCHOOL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021
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SEENNEW MILLSIDE PRE-SCHOOLSRETSLNVUE REPORTREPORT OF THEOF THE TRUSTEESTRUSTEES FORFOR THETHE YEARYEAR ENDEDENDED 3131 AUGUSTAUGUST 20212021
The Trustees of New Millside Pre-school are pleased to present their report together with the financial statementsofthe Charity for the year ended 31 August 2021. It should be noted that the accounts have been extended by one month from the previous year end (31 July 2020) to better align the financial period with the academic year.
Reviewof the year
The main activity of the year was the running ofthe Pre-school.
For the year ended 31* August 2021, income totalled £214,140 which is an increase of £3,893 from last year’s £210,247. However, it should be noted that this includes £20,452 of Early Years Funding Income relating to the 2021-2022 financial year. Nonetheless, given the current climate this gain is what the Trustees were expecting and due to the hard work and previous planning that has enabled the Preschool to grow.
The main source of funding continues to be through Bucks CC Early Years Funding, along with a small amount of private funding from parents and carers. The Preschool made the decision to close the Breakfast ciub due to it making a loss each month, and to protect the Preschool from making sustained losses on this activity. Perhaps in the future this might be something we can look into again.
Fundraising has been difficult for all charities over the last two years. Events that would normally have held were postponed, but the Pre-school however still managed to raise £491.
Expenses for the year totalled £184,176, a rise of £6,821 from last year’s £177,355 which resulted in an overall net surplus for the year of £29,964, a decrease from the previous year of £2,928. Nonetheless, this is a welcome increase to the unrestricted reserves of the Pre-school to £79,001, a figure which is more inline with the reserves needed to ensure the financial security of the Pre-school.
However, it should be noted the Pre-school have material liabilities which should be considered when looking at the total Pre-school reserves; £9,013 of SEND Funding Income was received in error during ‘20-21 and will be returned during ’21-22 and rent of £16,815 remains unpaid.
Nevertheless, it is wonderful to be able to inform the Trustees that despite such uncertainty and financial hardship experienced for other settings, New Millside Pre-school has remained strong and financially viable.
Reserves Policy and Risk Management
It is the policy of New Millside Pre-school to hold enough money to cover various costs in the event of closure. With the funds sitting in their main account and the restricted account the Pre-School has a healthy amount of financial support in the event the Pre-School has to close. The Trustees are happy with the huge progress that has been made to ensure they are a thriving charity.
Expenditure:-
Staff Cosis - £167,897
A total of £167,897 has been spent on wages, pensions and staff welfare in the last year. This has been increasing each year with the gradual expansion of the Pre-School. Each year the wages of the staff has been increased in line with the rise in minimum wage. In addition, as existing staff members increase their capabilities their wages as a result have risen.
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Training costs - £701
Last year training costs fell to £906 and this year it has fallen even further to £701. | had anticipated that training would increase with the fall in Covid cases. This has not been the case and NMS should prepare for an influx in training once their staff are able to participate. Staff have continued to attend outside training via Teams and have access this year to extended free training through Virtual college and Early Years Alliance membership.
Enhancing the staff’s knowledge base is critical to the Pre-school staying profitable and will only increase the offering New Millside is able to provide its children and their families.
Rent - £9,000 per year
Rent has not been charged for the last two financial years by the landlord, therefore the Trustees have designated £16,815 of reserves to cover this expenditure (£7,815 for 2019-2020, and £9,000 for 20202021). There has been an agreed freeze to the rent charges for the next 5 years and will be capped at £9,000. The Preschool will continue to set aside the rent each year until such time as the Council requests payment.
Other expenditure - £15,578
£15,578 was spent this year on all other expenditure. NMS have been quite consistent in their spending since last year as they only spent an extra £83. Sanitary collections continue to be big part of their spending but as the pandemic is still affecting business this cost will be a constant consideration. As the cost of gas and electric is set to rise in the coming months, | expect this cost to increase massively in the next financial year.
NMS have made the decision to employ a new Bookkeeping Firm to oversee their incoming and outgoings and prepare the Year End Independent Examination. Having this higher level of financial support means that NMS are able to utilise the advice of an expert, free up time spend in the office and fine tune the reporting. Already the Pre-School have seen a huge improvement in their finances and the way their records are kept. £2,366 for this service is a new cost, but is not in excess of the previous combined costs from SAGE, Xero, EY Man and the previous accountant; well worth the investment. The Trustees are very happy with this expenditure.
Overall
Compared to 2019-20 | am pleased with how the setting have coped financially over the last year. Their expansion plans have been so well timed to allow their monthly income and funding to increase when other sectors have struggled.
Account Balances:-
The Preschool holds reserves of £82,037 which is distributed across three separate accounts. Main Account - £77,767.90
Reserve Account - £802.48
Fundraising Account - £3,467.83 (of which £3,036.16 is restricted).
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Constitution
New Millside Pre-school was established under a constitution adopted in September 1998 and its main objective is to provide education for pre-school children. It is registered as a charity with the Charity Commission, registration number 1031538.
Trustees
Trustees are appointed by the parents at the Annual General Meeting, held in the Autumn term each year. The trustees serving during the year were:-
Karen Braithwaite — Chair (appointed trustee 23.11.2020)
Catherine Steward- Treasurer (appointed trustee 23.11.2018)
Martyne Grantham — Secretary (appointed trustee 23.11.2020
Charlotte Ham — Fundraising (appointed trustee 24.09.2020)
Current trustees at time of writing but appointed after the end of the year:-
Amber Mason (appointed trustee 01.09.2021)
Address
Narbeth Drive
Aylesbury Bucks
HP20 1NX
Bank
HSBC, 2 Walton Road, Aylesbury, Bucks, HP21 7SS.
This report was approved by the trustees ont HOC 22... and signed on behalf of the board of trustees by:
k€O. Trustee Karten (Yoh anise Cln~orS Rem Trustee CATES INE STEWARD TReAS WRK
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INDEPENDENT EXAMINOR’S REPORT TO THE TRUSTEES OF NEW MILLSIDE PRESCHOOL
| report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2021 which are set out on pages6 to 8.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
Natalie Hanlon Cambridge Bookkeeping Services Woods House Hunts Road Duxford CB22 4RE
Dated: 20" January 2022
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NEW MILLSIDE PRE-SCHOOL REGISTERED CHARITY NO 1031538 RECIEPTS AND PAYMENTS FOR THE YEAR TO 31 AUGUST 2021
| Notes | ‘ Unrestricted |
‘ Unrestricted |
‘ Restricted |
Total 2021 |
Total 2020 |
|
|---|---|---|---|---|---|---|
| £ | £ | = | £ | |||
| Income | ||||||
| Breakfast Club | 709 | - | 709 | 4,195 | ||
| Lunch Club | 2,702 | - | 2,702 | - | ||
| Early Years Funding | 3 | 180,535 | - | 180,535 | 166,914 | |
| SEND Funding | 4 | 9,013 | - | 9,013 | - | |
| Fees | 10,158 | - | 10,158 | 26,457 | ||
| Donations & Fundraising | 491 | - | 491 | 76 | ||
| Grants | - | - | - | 2,500 | ||
| COVID-19 Grants | 5 | 7,422.21 | - | 7,422.21 | 10,102.00 | |
| Other Revenue | 6 | 3,110 | - | 3,110 | - | |
| Interest | - | - | - | 3.00 | ||
| Total Income a |
214,140 | - | 214,140 | 210,247 — ee |
||
| Less Operating Expenses | ||||||
| Children's Entertainment & Gifts | 411 | - | 411 | 143 | ||
| Computing Eauinment | - | - | - | 1,059 | ||
| Consumables & Sundries | 808 | - | 808 | 737 | ||
| Document Storage | 768 | - | 768 | 576 | ||
| Furniture & Equipment | 376 | - | 376 | 2,592 | ||
| Health, Hygiene & Cleaning | 1,442 | - | 1,442 | 1,041 | ||
| Independent Exam &Accountancy fees | Pf | 2,366 | - | 2,366 | - | |
| Insurance | 800 | - | 800 | 599 | ||
| IT Software and Consumables | 827 | - | 827 | 2,135 | ||
| Legal & Professional Fees | 654 | - | 654 | 1,591 | ||
| Postage | 11 | - | 11 | - | ||
| Printing, Stationery&Admin | 789 | - | 789 | 385 | ||
| Rent | 8 | - | - | - | - | |
| Repairs & Maintenance | 366 | - | 366 | - | ||
| StaffTraining | 701 | - | 701 | 906 | ||
| StaffWelfare (inc. Uniform) | 4 | - | 41 | 1,300 | ||
| Subscriptions | 414 | -- | 414 | 178 | ||
| Telephone& Internet | 987 | - | 987 | 143 | ||
| Toys, Books & Resources | 2,482 | - | 2,482 | 2,071 | ||
| Utilities | 1,733 | - | 1,733 | 1,945 | ||
| Wages & Pensions | 167,856 | - | 167,856 | 159,654 | ||
| Website Maintenance | 345 | - | 345 | 300 | ||
| Total Operating Expenses | 184,176 | - | 184,176 | 177,355 | ||
| Surplus/Deficit ee |
29,964 | - 29,964 re |
32,892 —— |
|||
| Cash balances b/f | 49,037 | 3,036 | 52,073 | 19,181 | ||
| Balances c/f 79,001 3,036 82,037 a |
52,073 ee |
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NEW MILLSIDE PRE-SCHOOL REGISTERED CHARITY NO 1031538 STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2021
| Notes | 2021 | 2020 | ||
|---|---|---|---|---|
| £ | £ | |||
| RESERVES | ||||
| Balance b/f | 52,073 | 32,892 | ||
| Excess income over expenditure | 29,964 | 19,181 | ||
| Total reserves | 82,037 | 52,073 | ||
| CASH FUNDS | ||||
| MainAccount | 77,167 | 48,020 | ||
| Reserves Account | 802 | 802 | ||
| Funding Account | 3,468 | 3,251 | ||
| Total current assets | 82,037 | 52,073 | ||
| LIABILITIES | ||||
| Rent for2019-2020 | 8 | 7,815 | 7,815 | |
| Rent for2020-2021 | 8 | 9,000 | - | |
| SEND Funding received in error | 4 | 9,013 | - | |
| PAYE & NI | 9 | 1,042 | 1,810 | |
| Early Years Funding received in | advance | 3 | 20,452 | - |
| Total liabilities | 46,137 | 9,625 | ||
| FUNDS OF THE CHARITY | ||||
| Restricted funds | 3,036 | 3,036 | ||
| Unrestricted funds | 79,001 | 49,037 | ||
| Totalcharityfunds | 82,037 | 52,073 |
The notes on page 8 form an integral part of these accounts.
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NEW MILLSIDE PRE-SCHOOL REGISTERED CHARITY NO 1031538 NOTES TO THE ACCOUNTS
Notes to the accounts for the year ended 31% August 2021
- 1 ACCOUNTING POLICIES
Basis of Accounting
The financial statements have been prepared on the receipts and payments basis. Income
All income is included at the time of receipt.
Expenses
All expenditure is accounted for at the time of payment.
2 EQUIPMENT
All equipment purchased by the charity is included under these headings as an expense. No items have been capitalised.
- 3 EARLY YEARS FUNDING
£20,452.39 of Early Years Funding for the 2021-2022 year has been received in advance.
4 SEND FUNDING
£9,013.26 has been received from Bucks County Council in error and is due to be returned during the 2021-2022 year.
5 COVID-19 GRANTS
The total of £7,743 comprises £5,743 of CJRS and SSP Recovery and £2,000 Bucks County Council COVID-19 Cleaning Grant.
- 6 OTHER REVENUE
The total of £3,110 comprises £2,000 in Apprentice Grants, and a £1,110 Bucks County Council PIP payment.
7 INDEPENDENT EXAM AND ACCOUNTANCY FEES
Actual spend included non-recurring costs of £750 for Xero set up and 19-20 Independent Exam.
- 5 RENT
Due to administrative reasons, the landlord did not invoice for rent (£9,000) during the financia! year in addition to the £7,815 for the 2019-2019 financial year. The Trustees have therefore designated £18,815 of Reserves for this liability.
- 6 RESTRICTED FUNDS
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Lottery Grant
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41 AugustGalance 2020 Incomin g ExpenditureP 31 AugustBalance2021
3,036 - - 3,036
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