St John’s CE School PTA
Treasurer Report September 2022 – August 2023 Report on the finances of St John’s CE School PTA.
St John’s CE School PTA
Treasurer Report September 2022 – August 2023
2022-2023 has been a successful year of fundraising for St John’s PTA. The PTA has raised £17,560 during this period.
Unfortunately the Headmasters Ball had to be cancelled at the start of the year due poor ticket sales. The PTA could not recover the £700 deposit for this event.
St John’s PTA continued to support the school with a number of donations to enrich the learning experience of the pupils. For the period September 2022 – August 2023 the PTA contributed £5,761.27 to various activities for the school.
Main Events Organised in 2022/2023:
| Main Events Organised in 2022/2023: | |
|---|---|
| Event | Profit |
| Christmas Bazaar and Raffle | £3,512.79 |
| Summer Fayre | £6,047.16 |
| Fun Run | £6,938.96 |
Other events raising less than £1,000 each but more than £100
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Event Profit
Christmas Cards £460.15
Uniform Sales £1473.05
Book Bags and Ties £-1014.56
Rucksacks £-488.67
Easy Fundraising £405.87
Elf Santa Hats £113.41
Ice Cream Sales 559.48
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Losses shown for the rucksacks, book bags and ties can be attributed to the purchase of stock at the start and end of the year resulting in a stockpile of equipment for the next financial year.
There was also £40.09 and £30.74 of interest payments received on the current and savings accounts.
Main contributions:
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Event PTA Contribution
Christmas Lunch £143.90
DT Theme Week £435.50
Modern Foreign Languages Theme Week £361.99
TTS Playground Equipment £155.65
Art Theme Week 2022 £1,500.00
Art Theme Week 2023 £1480.27
Y6 Bibles £682.66
School Badges £209.42
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| LibraryFurniture | £461.82 |
|---|---|
| PTA Books | £314.09 |
An overview of the PTA bank accounts from September 2022 – August 2023 can be seen below:
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Bank Balances as at 1st September
CAfCash Account £36,417.85
CAF Gold Account £00.00
Bank Balances as at 31 [st] August 2023
CAfCash Account £11,506.45
CAF Gold Account £35,030.74
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Having been appointed as treasurer in February 2023, I have retrospectively compiled the figures for the year previous.
Fundraising for 2023-2024 is already underway as detailed in Sue’s report.
As the treasurer I intend to improve book keeping, especially reporting cash sales electronically and banking cash taking as soon as practicable in order to better track the financial position through the year.
We are currently trying to update our accounts with the Charity Commission in order to submit our financial results to them for the year 2022-2023. There have been some admin issues and difficulty contacting the Charity Commission. Once the access to the account has been arranged, the final accounts will be produced, audited and submitted to the Charity Commission.
The following page shows a full set of accounts. A full reconciliation to the PTA Bank Accounts has been performed and is available upon request.
David Snaith - Treasure
St John's PTA Finance Overview 1st Sept 2022 - 31st Aug 2023
Bank Balance as at 31/08/2022
| Current Account | 36417.85 |
|---|---|
| Gold Account | 0 |
| Total | 36417.85 |
| Event | |
| Christmas Bazaar | 3512.79 |
| Summer Fayre | 6047.16 |
| Fun Run | 6938.96 |
| Christmas Cards | 460.15 |
| Uniform Sales | 1473.05 |
| Bookbags and Ties | -1014.56 |
| Rucksacks | -488.67 |
| Easy Fundraising | 405.85 |
| Elf Santa Hats | 113.41 |
| Ice Creams | 559.48 |
| Nativity Teas and Coffee | 61.26 |
| Yr 5/6 Disco Refund | 110 |
| Headmasters Ball | -700 |
| Total | 17478.88 |
| Other Income | |
| Interest Received | 71.89 |
| Total | 71.89 |
| Contributions to School | |
| Christmas Lunch | -143 |
| DT Theme Week | -564.5 |
| Modern Foreign Language Theme | |
| Week | -361.99 |
| TTS Playground Equipment | -155.65 |
| Arts Theme Week 2022 | -1500 |
| Arts Theme Week 2023 | -1480.27 |
| Y6 Bibles | -682.66 |
| School Badges | -209.42 |
| Library Furniture | -461.82 |
| PTA Books | -314.09 |
| Fun Run Equipment | -1387.87 |
| Total | -7261.27 |
| PTA Costs |
| PTA Membership | -140 |
|---|---|
| Account Fees | -60 |
| Total | -200 |
| Bank Balances as at 31/08/2023 | |
| Current Account | 11506.45 |
| Gold Account | 35030.74 |
| Variance | £0.90 |
Bank Balance as at 31/08/2022
| Current Account | 36417.85 |
|---|---|
| Gold Account | 0 |
| Total | 36417.85 |
| Event | |
| Christmas Bazaar | 3512.79 |
| Summer Fayre | 6047.16 |
| Fun Run | 6938.96 |
| Christmas Cards | 460.15 |
| Uniform Sales | 1473.05 |
| Bookbags and Ties | -1014.56 |
| Rucksacks | -488.67 |
| Easy Fundraising | 405.85 |
| Elf Santa Hats | 113.41 |
| Ice Creams | 559.48 |
| Nativity Teas and Coffee | 61.26 |
| Yr 5/6 Disco Refund | 110 |
| Headmasters Ball | -700 |
| Total | 17478.88 |
| Other Income | |
| Interest Received | 71.89 |
| Total | 71.89 |
| Contributions to School | |
| Christmas Lunch | -143 |
| DT Theme Week | -564.5 |
| Modern Foreign Language Theme Week | -361.99 |
| TTS Playground Equipment | -155.65 |
| Arts Theme Week 2022 | -1500 |
| Arts Theme Week 2023 | -1480.27 |
| Y6 Bibles | -682.66 |
| School Badges | -209.42 |
| Library Furniture | -461.82 |
| PTA Books | -314.09 |
| Fun Run Equipment | -1387.87 |
| Total | -7261.27 |
| PTA Costs | |
| PTA Membership | -140 |
| Account Fees | -60 |
| Total | -200 |
| Bank Balances as at 31/08/2023 | |
|---|---|
| Current Account | 11506.45 |
| Gold Account | 35030.74 |
| Variance | £0.90 |
Independent examination of charity accounts." Directions and guidance for examiners (CC32) 55 Example 4.2.. examiner's unqualified report (for a non-company charity preparing receipts and payments accounts) with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of ABY Tnjst I report to the trustees on my examination of the aocounts of the AB Y Tmst (the Trust) for the year ended 30 November 2017. Responsibilities and basis of report As the charity truslees of the Trust you are rBsponsible for the preparation of the accounts in accordance with the requirements of the Ch817ties Act 2011 ('Éhe Act). I report in respect of my examination or the Trust's accounts carried out under section 145 of the 2011 Act and in canying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiners statement I have completed my exan3ination. I confirm that no material Matte have come to my attention in connection with the examination giving me cause to believe that in any malerial respect.- l. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. th6 accounts do not aGcord with those records. I have nD concerns and have come across no other matters in connection with the examination to which atlention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sign8d." Nan78." Sam Mccarthy Relevant professional qualification ormembership of professional bodies (if anyj.. Address.. 15 Knighton lane, Buckhurst Hill, IG9 SHH Date.. 26 Sept 2024