Charity Registration No. 1031406 ROTARY CLUB OF HORWICH TRUST FUND TRUSTEES, REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024
ROTARY CLUB OF HORWICH TRUST FUND LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr P Byrne Mr D Howath Mr T Mather Mr W Watkins Secretary Mr T Mather Charity Number 1031406 Principal office 12 Holmebrook Drive Horwich Bolton BL6 6RH Mr E Wisedale 2E Hardcastle Gardens Bolton BL24NZ Independent examiner
ROTARY CLUB OF HORWICH TRUST FUND CONTENTS Trustees, report Independent examiners report Statement of financial activities Balance sheet Notes to the accounts 8-15
ROTARY CLUB OF HORWICH TRUST FUND TRUSTEES REPORT FOR THE YEAR END 30 JUNE 2024 The Trustees present their report and accounts for the year ended 30 June 2024 The accounts have been prepared in accordance with the accounting policies set out in the note I to the financial statements and comply with the Charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRSI 02) {effective l January 20191 Structure, governance and management The Charity was estsblished by a charitsble trust deed on 7 October 1993. The Trustees who served during the year were: Mr P Byrne Mr D Howarth Mr T Mather Mr Wwatkins Risk Factors The Trustees have assessed the major risks to which the Charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. Related Parties The Trustees are members of HoNiich Rotary Club. None of the Trustees receive remuneration or other benefit from their work with the Charity. Any connection between a Trustee and an individual or charity being given a donation or grant must be disclosed to the full board of Trustees in the same way as any other contractual relationship with a related party. No such related party transactions were reported during the year Objectlves and artivities The Trust's objects are to apply the original donation and all other monies received from donations, bequests or any other source to or for the relief of the poor and needy or to or for such other charitable purpose, institution, society or objert. The policies adopted in furtherance of these objerts are that 311 the Committees of Horwich Rotsry Club bring forward suggested projects in their areas of interest for consideration by the Trustee5 who strive to maintain a balance between community, vocational and international charitsble causes and there has been no change in these during the year. Page I
ROTARY CLUB OF HORWICH TRUST FUND TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2024 Public beneflt ststement All the Charity's activities focus on the objective to relieve the poor and needy or otherwise disadvantaged persons and organisations primarily in Honmich but also in the rest of the UK and abroad. The Trustees have paid due regard to guidance issued by the Charity Commission in relation to activitie5 for the public benefit in deciding what activities the Charity should undertake. Achievements and performance The traditional premises which have hosted our activities have become a COVID vaccination centre and therefore availability has been limited and events have taken place in smaller rooms or different venues. A restricted Beer Festival took place in September 2023. The public support at the event was less than received at previous events, particularly pre covid. The support from sponsors held up well and the net benefit was similar to last year. The Christmas Float collections both around the streets and at the supermarkets took place in better weather than last year. The net impact was an increase in the funds generated. Once again, the Trustees wish to record their thanks to the management at Bolton Kia for the loan of the tow car for the float and all those volunteers from the local community who helped at both fund raising events. Both major fundraising events have seen an increase in the tske up of cashless payments using card readers purchased last year. The chlldren's Christmas Party and the party ftir the elderly were both held. Both events proved popular and positive feedback was received frorn the local community of both Horwich and Blackrod Under the banner of "Kids Out" the club organised for children from a local special school an outing to Blackpool Zoo. The Youth Achievement Awards scheme gave awards to 30 local young people who had excelled in 5POrt, music and performing arts. A total of 26 UK organisations were supported, all of whom worked in Horwich and Blackrod or its immediate environs 6 UK registered charities undertaking work overseas were supported during the year 3 of whom were instrumental in the provision of water to remote communities in various parts of Africa Application for E3,000 in matched funding was again successfully granted through the The Big Christmas Give for these charities. A donation was made to Rotary Foundation for its programme to eradicate polio. Page 2
ROTARY CLUB OF HORcH TRUST FUND TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2024 Monitoring achlevement The trustees and members of the various committees have visited some of the projects they have funded, had speakers from the organisations giving updates and/or received a Report on how they have used the funds provided. Financial revlew This years donations were dominated by the generous gift of £25,000 from the estate of deceased Rotarian Phillip Gibbs. Donations were received from members of Horwich Rotary Club, other Rotary Clubs in support of specific projects, individuals and organisations. These totalled £26,656 Gift Aid totslling £4446 was received from HMRC for the 2 years to 5'April 2024 The Beer Festival and Christmas collection raised a total of £16160 Donations to charitable causes totalled £27498 The Christmas float was comprehensively overhauled this year at the cost of £lOOO Reserves Pollcy The Trustees seek to maintain a reserve in the general account of approximately £15,000 which they consider sufficient to a) meet the expenditure incurred on the beer festival as this event takes place before any other fundraising is undertaken b) meet the costs in maintaining the Christmas float in good condition c) to meet any immediate response to a natural disaster overseas d) meet the donations made prior to substantive fundraising Plans for the future The Beer festival successfully took place again in Septernber 2024 back in the larger venue Plans are in hand for the Chrlstmas Float Street and supermarket collections to go ahead as normal. The Youth Achievement awards were held in November The children's party will be held in December Matched funding via the Big Give was successfully sought The senior citizens party will again be held in the spring of 2025 Page 3
ROTARY CLUB OF HORWICH TRUST FUND TRUSTEES REPORT FOR YEAR ENDED 30 JUNE 2024 ststement of Trustees responsiblllties The Trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards includlng Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Trustees to prepare financial standards for each financial year which give a true and fair view of the state of affairs of the Charity and of the income and expenditure of the Charity for that period. In preparing these financial statements, the Trustees are required to: select suitable accounting policies and then apply them consistently; - obser4e the methods and principles in the Charities SORP; make judgements and accounting estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and prepare the financial statsments on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The Trustee5 are responsible for maintaining proper accounting record5 which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011 the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. I declare. In my capacity of Charity Trustee that." the Trustees have approved the report above: and have authorised me to sign it on their behalf. -WILLIAM WATKINS Trustee Dated - ZOZ Page 4
ROTARY CLUB OF HORWICH TRUST FUND INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ROTARY CLUB OF HORWICHTRUST FUND I report to the Trustees on my examination of the accounts of Rotary Club of Horwich for the year ended 30 June 2024 which are set out on pages 5 to 14 This report is made solely to the Charity's Trustees as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner's work has been undertaken so that I might stste to the Charity's Trustees those matters l am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law. I do not accept or assume responsibility to anyone other than the Charity, the Charity's members as a body and the Charity's Trustees as a body for my independent examiners work for this report, or for the opinions I have formed. Responslbllltles and basis of report As the Trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respert of my examination of the Trustees accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b} of the 2011 Act Independent examiner's ststement I have completed my examination. confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (l) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or (2) the accounts do not accord with those record: or (3) the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which 15 not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wlth the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached Signed Mr E Wisedale 2E Hardcastle Gardens Bolton BL24NZ Page 5
ROTARY CLUB OF HORWICH TRUST FUND STATEMENT OF FINANCIAL ACTIVES FOR THE YEARENDED 30TH IUNE 2024 Unrestricted Funds Restricted Funds Totsl 2024 Total 2023 Notes Income from: Donations and Tax Refunds 30,802 300 31102 6,397 Other trading activities 21,522 21,522 20,387 Total income 52,324 31x1 52,624 26,784 Expenditure on". Costs of raising funds 5,362 5,362 5,241 Charitable activities 26,798 700 27,498 22,474 Total expenditure 32,160 700 32,860 27,715 Net income/expenditure/Net Movement in funds 20,153 {400) 19,764 1931) Transfer between funds Fund balances at l July 2023 14,029 400 14,429 Fund balances at 30 June 2024 34,193 34,193 Page 6
ROTARY CLUB OF HORWICH TRUST FUND BALANCE SHEET AS AT 30 JUNE 2024 2024 2023 Notes Current Assets Debtors 2230 Cash at bank and in hand Total net assets The Funds of the Charlty Restricted Funds io 400 Unrestricted Funds 10 Totsl Charity Funds The accounts were approved by the Trustees on 025 - WILLIAM WATKINS Trustee Page 7
ROTARY CLUB OF HORWICH TRUST FUND NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30JUNE 2024 l Accountlng pollcles 1.1 Basis of preparatlon The accounts have been prepared in accordance with applicable accounting standards, the accounting policies set out in the notes to the accounts and comply with the Charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charitles: Statement of Recommended Practice applicable to charities preparing their accounts In accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 102) (effective I January 2015)". The Charity is a Public Benefit Entity as defined by FRS 102. The accounts have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Prartice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn. The accounts are prepared in sterling, which is the functional currency of the cornpany. Monetary amounts in these financial statements are rounded to the nearest £. The accounts have been prepared under the historical cost convention. The accounts include all transattions, assets and liabilities for which the Charity is responsible in law. 1.2 Going concern At the time of approving the accounts, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the Trustee5 continue to adopt the going concern basis of accounting in preparing the accounts. There are no material uncertainties about the Charity's ability to continue. 1.3 Funds Restricted funds comprise funds which have been set aside for specific purposes. The purposes and uses of the restricted funds are set out in the notes to the accounts. Unrestricted funds are funds which are expendable at the discretion of the Trustees in furtherance of the object5 of the Charity. 1.4 Incoming resources These are Included in the Statement of Financial Activities (SOFA) when: l. the Charity becomes legally entitled to the benefit of use of the resources," an inflow of economic benefit is probable; and the monetary value can be measured with sufficient reliabillty. 1.5 Resources expended Liabilities are recognised as soon as an outflow of economic benefit is probable Grants payables are charged in the year in which it is probable they will become payable 1.6 Cash and cash equlvalents Cash and cash equivalents include cash at hand , deposits held at call with banks, other short-term liquid investments with original maturities of three months or less and bank overdrafts Page 8
ROTARY CLUB OF HORWICH TRUST FUND NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 2 Donatlons and Tax Refunds 2024 2023 Donations and Gifts- Unrestrlcted 26.356 Restrirted 300 2.423 Tax Refvnds Totsi The tax refunds cover the years 2023124 and 2022123(in part) 3 Other Trading Activitles (Unrestricted Funds) 2024 2023 Beer Festival 10,256 10,984 Chrlstmas Float 11.257 9.403 4 Trustees No Trustee, or any person connected wlth them, recelved remuneration or beneflts from the Charity during the year 5 Employees/Key Personnel There were no employees durlng the year 6 Related Partles The Trustees are all members of Horwich Rotsry Club Page 9
ROTARY CLUB OF HORWICH TRUST FUND NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 7 Expenditure on charitable Actlvltles 2024 2023 Costs relatlng to Grants payable comprlse: Grants payable (note 81 27,498 22.474 Fundralslng costs 5.362 Sundry expenses 393 Page 10
8 Grants payable Unrestricted Funds Restricted Funds Total 2024 Total 2023 Grants able Anthony Nolan 150 100 Blackrod S orts and Community Bolton 66 250 250 Bolton Adult Autism Support 200 200 100 Bolton Dementia Grou 500 500 Bolton Hos ice 500 500 350 Bolton Mountain Rescue 150 Bolton Steam Museum loo British Heart Foundation 300 Children's Xmas Party 521 521 654 Defibrillator 134 Derian House 500 200 Disaster Ald UK 5000 400 5400 1500 Fort Alice 701 701 623 Global Si ht Solutions 150 150 Guide Do 150 150 Henshaws 250 Horwich Harriers 300 300 300 Honvich Heritage 150 Horwich Inner Wheel 2000 2000 1500
International Aid Trust 2500 2500 Kids Out 1237 300 1537 1407 Lancashire outdoor activities 584 Lancashire Wildlife Trust 100 LEARN 150 Liv's Trust 150 150 North West Air Ambulance 150 Pump Aid 1000 iooo 1000 RNLI 490 Rotary Club of Douglas 1150 Rotary District 1285 Laptops Rotary Foundation UK 1000 1000 I0 Senior Citizens Party 1192 1192 1451 Smile Train 525 St Catherines Church 250 250 250 St Johns Church 50 Talking Tables loo Trinity Church 401 401 Urban Outreach 150 Village Water iooo iooo Vision Action 525 Voice 4 U Event 500 Page 12
Wellfound iooo 1000 iooo Wra Pro'ect 14 14 15 Youth Achievement Awards 5198 5198 4800 Total 474 Page 13
ROTARY CLUB OF HORWICH TRUST FUND NOTES TO THE ACCOUNTS(CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 Cash at bank 2024 2023 Barclays plc 31,963 11,398 10 Movement In funds Balance at l July 2023 Movements In funds Income Expenditure Balance at 30 June 2024 Funds Restrlrted Fund 400 300 700 Unrestricted Fund Total Funds 11 Analysis of net assets between funds Unrestrirted funds Restrirted funds Total Fund balances at 30 June 2024 are repsented by: Current assets 34,193 34.193 Page 14
ROTARY CLUB OF HORWICH TRUST FUND NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024 12 Comparatives for 2023 Unrestricted Restricted Funds Funds Total 2023 Income and endowments from: Donations 3,974 2,423 6,397 Other trading activlties Total Income Expendlture on: Cost of raising funds 5,101 140 5,241 Charitsble activities Totsl expenditure Transfer between funds Fund Balances at l July 2022 Fund Balances at 30 June 2023 Page 15