2025-07-31-accounts - Long Crendon Pre-School And Out Of School Club

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LONG CRENDON PRE-SCHOOL AND OUT OF SCHOOL CLUB ANNUAL REPORT AND FINANCIAL STATEMENT FOR YEAR ENDED 31[st] July 2025

Long Crendon Pre School and Out of School Club (Charity Number 1031403)

Ofsted registered - 509746

Long Crendon School Chilton Road, Long Crendon Bucks HP18 9BZ

The Trustees of Long Crendon Pre school and Out of School Club present their annual report and examined accounts for the year ended 31 July 2025.

Our Aims

Long Crendon Pre-School and Out of School Club is a non-profit making community charity run by the Parents’ Committee. It was formed in 1968 and belongs to the families that use it.

The Pre-School provides a stimulating, active and responsive atmosphere, with a supportive and encouraging adult/child ratio of 1-4 for 2-3 year olds and 1-8 for over 3’s. The Out of School Club provides wraparound care for children aged 3-11 years old.

The preschool is a charity which seeks to benefit the public through the pursuit of its stated aims.

Activities and Objectives in the year

Please refer to the attached Manager’s report and Chairman’s report

Management Structure

Committee Members are vitally important to the Pre-School to support the management of the setting. The Committee have meetings each half term to discuss some of the following:

Fundraising events
Assessment and Decisions about policies & working procedures
Recruitment & appraisal of staff
Finances
Pre-School development plans
Purchase of new equipment
Support with issues raised by parents

The committee members are largely recruited from the parents of children attending the preschool. A minimum of 60% of the committee members must be “Family Members”. Members are normally recruited at the AGM but there are procedures in place to join the committee at other times if required.

The pre-school’s day to day running is supported by the Manager and Office Manager.

Trustees

Current Chair –

Lisa Campagnola (Appointed 21.09.22 as treasurer, subsequently appointed as Chair 26.02.24) Current Treasurer -

Leah Sharpe – (Appointed 21.09.22 as Trustee, appointed as Treasurer 26.02.24) Current Secretary –

Gemma Moore (Appointed 17.09.24)

Current Trustees –

Louise Mahon (Appointed 17.09.24) Arron Rumsey (Appointed 17.09.24) Lauren Rumsey (Appointed 17.09.24)

All trustees give of their time freely and no trustee receives remuneration.

Financial Review

Please see attached treasurers report.

The preschool has no long-term creditors, and no funds are held as a custodian trustee.

Chairperson’s report

Introduction

I’d like to welcome everyone here this evening and in addition, a warm welcome to all the new children and parents who joined us at the start of term. Before I start I’d like to say a

huge thank you to all the existing committee members who have made the last year a pleasure through memorable committee meetings and coming together as a team time after time. I’d also like to thank the staff at the preschool and Out of School club for sailing through some pretty choppy waters last year but coming out the other side smiling. Its fair to say that last year wasn’t the easiest and we had our share of challenges but what was evident throughout was the need and support of a strong committee to steer us in the right direction so thank you.

The Committee

Introducing the committee we currently have seven members including the chair, secretary and treasurer. As the Preschool and Out of School club is a charity, the only way it can exist is to have a committee of volunteers to run it with a minimum of 5 committee members, 3 of whom must be in one of the named positions above. Our aim this evening is to elect a chair, secretary and treasurer and those currently on the committee can either be re-elected or choose to step down.

I for one have made a commitment to Jen and Sadie and will be standing for re-election as chair this evening. Gemma has also kindly agreed to stand for re-election as secretary as well but we will sadly be saying goodbye to Leah who is our current treasurer. I would like to take this opportunity to thank Leah for her ongoing commitment to the preschool over the past three years and thank you for being a fabulous member of the committee. We will therefore be looking for a new Treasurer.

It is important to emphasis that the role of the Committee is essential to the existence of the Preschool . The preschool will not be able to continue without it. As some of you may be aware we have approached the school about a potential merger with the preschool as at present they are completely separate but for all intents and purposes at present we must continue as we are and secure a new committee by the end of this evening.

A bit more information about the preschool committee. The role of the committee is to work closely with the manager and office manager to make decisions financially as well as day to day, to keep the preschool running. We hold 6 meetings a year to discuss the running of and any issues raised at the setting. These meetings are generally chaired by the Chairperson (who has overall Management of the Preschool and is line manager to the Manager), minuted by the Secretary (who also ensures an agenda is set and distributed before the meeting), and contains a brief report from the Treasurer and Manager. Meetings are held in the evening, usually at a members house.

Important decisions need to be agreed by Committee’s general consensus. Supporting the Staff is always welcome and sometimes required. The rest of the year is mostly about fundraising!

Fundraising for the preschool enables us to support and enhance the provision for the children. It is also working together to support a vital part of our community. Being part of the preschool committee is fun and an opportunity to make new friends, and needless to say, very rewarding.

Moving on, I would now like to provide an overview of the year and current position of the preschool;

As some of you may know, we had a change of managers at the end of last year. Emma

decided to step back from a managerial position and resigned last Christmas which is when Jen joined us. I’d like to say a huge thank you to Jen for coming onboard with her positivity and wish to invigor the setting.

Also to Sadie, for her loyalty and support of the Preschool through times of change. We acknowleged her hard work and resilience by promoting her to office manager which was a decision made by the committee.

OFSTED Inspection and Outcome – The last Ofsted inspection was carried in December 2022 and went very well. The outcome was GOOD and the report reads very well indeed.

Safeguarding – Safeguarding continues to be of utmost importance to the Pre-School. Jen and Leah are the safeguarding officers for preschool and all staff are up to date with training. Jen ensures that knowledge is maintained through training in staff meetings. There are no outstanding causes for concern or Child Protection Plans. There are other staff members who hold the DSL role but it would be great if an additional committee member would consider to be another safeguarding lead.

General Maintenance – All required annual servicing and checks of vital equipment and the building have been completed and are continuely monitored. Earlier this year a number of us came to the preschool one weekend to tidy up the garden area and make it a little safer for the children to play in. It was a fun day which we can hopefully repeat.

Parent/Preschool communication - General Communication with Parents and Staff remains very good through the use of newsletters, emails, Facebook page, Instagram and Parent Whatsapp group. Preschool also have a good relationship with the school and use their email portal to communicate news from the preschool.

Update of Preschool T&Cs

New policies and procedures for late collection of children and late payment of fees, were added to parent terms and conditions at the end of 2023 and we increased the preschool and Out of School club fees effective from this term in line with other preschools in the region.

IT Support – Is all up to date.

Staffing – We saw a couple of staff leave at the end of last year, then recruited two new staff members who have settled in very well so as it stands our staffing levels in ratio with the current children are correctly balanced. Recruiting staff still remains a challenge in the childcare sector but the committee works closely with the preschool to support this. Additional staff incentives have also been put in to place to demonstrate the committees commitment to recognise the team, e.g. a card and voucher for birthdays and a recognition at Christmas

Fundraising – Last year was a fantastic year with various fundraisaing activites happening over the year. This included the annual Halloween trail, a valentines disco and the wonderful scarecrow trail. We also supported St Marys church at Christmas with their annual tree displayed decorated by the children at preschool for the second year running.

Long Crendon school – As mentioned beforehand, we are currently in conversations with the school about a potential merger. The reasons behind this are to ensure that the Preschool and the Out of School club have the security blanket that is needed. Whilst we have been able to

maintain a committee run charity setting, it is less than ideal to have a change of committee members every year. We also saw a shortage of staffing for the Out of School Club last year at one point and were very close to making some difficult decision regarding the Out of School club which would have impacted the school and its parents. We are currently waiting to hear back from Bucks council and the decision is now with them and the school. We will keep you posted.

And finally,

The whole preschool team has been a delight to work with and on behalf of all the committee we are honored to support such a happy and safe place for our children to be in. Thank you sincerely for all of their hard work and commitment to providing all the children with the best care and education, they possibly can.

I would like to say a big thank you to my fellow committee members for this year. We have worked well as a team and had fun along the way. Your support of me and the preschool, has been very much appreciated.

I look forward to continuing to volunteer on the committee and supporting Preschool and ASC, this wonderful asset that we have for our village, until further notice.

Treasurer’s Report

This financial year

Reduction in cash of £1,413 during the financial year (effectively a small loss) > Main drivers: lower fees (-£12k), two years of audit fees (-6k), fundraising (-1k) other expenses (-4k; includes training / insurance / maintenance); partially offset by reduced wages (-25k)

More work needed to put the preschool on a sustainable financial footing (but good progress seen in 2025 calendar year)

Looking ahead to next financial year

Next financial year figures should benefit from: no audit fees (minus c.£3k expense), full year of bank interest (increase of c.£2k income)

Audit & submission of accounts

Income under £250k in the financial year so no statutory audit required

This also means the year end accounts can be produced and submitted on a "cash" basis rather than "accruals" (quicker and easier to prepare)

Managers Report

The past nine months have passed quickly since I assumed the role of manager. During this time, there have been significant changes within the preschool, including staff members moving on to new endeavors, such as Beth, who departed at the end of the last These changes have been met with remarkable positivity and a strong willingness to support, with all staff working collaboratively to ensure a positive future. Notable adjustments include modifications to our afternoon sessions to better support school readiness for the older children, as well as the introduction of preschool helpers to foster a sense of responsibility among the children.

We successfully supported 25 children in transitioning into school, with the majority entering

the foundation here. I have endeavored to maintain and strengthen the relationship with the early years team at the school, building on the foundation established by the previous manager, to facilitate smooth transition processes in the future.

Karly has completed her Level 3 training, adding another fully qualified member to our team. She has also assumed the role of Health and Safety Officer. Sharon is continuing her Level 3 qualification.

We maintain a close working relationship with Bucks County Council, and our representative, Judith, is scheduled to visit us again on the 14th of October to conduct an overall observation and give support and advice throughout the setting.

Over the summer holidays, the staff and I spent time in the preschool reorganizing and preparing for the upcoming year. This was a very productive period, and I would like to thank the staff for their dedication and effort during this time.

While the last nine months have undoubtedly presented challenges due to the numerous changes, the overall outlook remains very positive. I am confident that the preschool has a bright future. I would like to express my gratitude to both the staff and the committee for their ongoing support and patience as I have settled into my role and implemented new initiatives.

Lastly, I wish to extend a special thank you to Sadie, who has been an invaluable supporter from the outset and has played a key role in ensuring the preschool maintains its high standards as I work through the transition.

Long Crendon Pre-School and Out of School Club Statement of Financial Activities year ended 31st July 2025

2020 2021 Cash £	2021 2022 Cash £	2022 2023 Accruals £	2023 2024 Accruals £	2024 2025 Cash £
92,772	203,622	161,857	168,693	156,357
68,065	80,389	98,787	81,661	84,217
1,922	1,319	2,477	2,891	1,811
208	44	682	1,625	1,266
34,182	2,057	811	1,366	314
197,149	287,431	264,614	256,236	243,965

166,683	171,797	189,047	214,189	188,799
8,005	9,505	10,578	9,438	8,249
11,917	22,266	24,466	25,978	26,958
3,037	335	1,439	1,602	1,861
6,743	7,555	5,240	4,042	3,706
2,710	4,407	6,844	595	1,730
800	1,449	645	7,327	739
1,495	1,420	2,160	479	2,632
1,879	4,827	4,968	3,308	573
1,436	-	2,923	1,357	1,651
36	284	223	1,001	154
403	600	3,274	1,021	1,424
-	-	-	-	-
9,287	889	749	661	408
5,382	5,472	5,472	5,061	5,061
-	-	-	-	-
219,814	230,806	258,029	276,059	243,945

- 22,664	56,625	6,585	- 19,822	20
151,433	128,769	185,654	192,239	172,416
128,769	185,394	192,239	172,416	172,436

1,886	1,035	2,254	1,891	1,657

50,000	50,000	50,000	50,000	50,000
50,000	50,000	50,000	50,000	50,000
100,000	100,000	100,000	100,000	100,000

Long Crendon Pre-School and Out of School Club Statement of Financial Position summary for year ended 31st July 2025

31-Jul-21 31-Jul-22 31-Jul-23 31-Jul-24 Cash Cash Accruals Accruals £ £ £ £	31-Jul-21 31-Jul-22 31-Jul-23 31-Jul-24 Cash Cash Accruals Accruals £ £ £ £	31-Jul-21 31-Jul-22 31-Jul-23 31-Jul-24 Cash Cash Accruals Accruals £ £ £ £	31-Jul-21 31-Jul-22 31-Jul-23 31-Jul-24 Cash Cash Accruals Accruals £ £ £ £	31-Jul-25 Cash £
33,655	28,633	23,161	18,100	13,039
		-	-	-
		-	-	-
33,655	28,633	23,161	18,100	13,039

		-	-	-
4,133	-	2,525	888	-
		-	-	-
90,987	156,761	168,500	160,809	159,396
95,120	156,761	171,025	161,697	159,396

6	-	1,947	7,381	-

95,114	156,761	169,078	154,316	159,396

128,769	185,394	192,238	172,416	172,435

-	-	-	-	-
-	-	-	-	-

128,769	185,394	192,238	172,416	172,435

128,769		192,238	172,416	172,435


128,769		192,239	172,416	172,436