## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 01 2022 **To** 31 12 2022 **From** **To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1031381 Ide Hill Pre School **Charity's principal address** Ide Hill Village Hall Ide Hill Kent **Postcode** TN14 6JG ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Trustee name Office (if any) Dates acted if not for whole year body) entitled to
appoint trustee (if any)
1 Sarah McGlasson Chair 1 [st] January – 6th January 22
2 Jennifer Smith Secretary
3 Elizabeth Money
4 Elizabeth Mitchell Treasurer 1 [st] January – 7 [th] November 22
5 Claire Scott Chair
6 Alice Mitchell 1 [st] January – 7 [th] November 22
7 Julia Minton 1 [st] January – 5 [th] September 22
8 Brenda Bates Elected 5 [th] September 22
9 Amy Ward Elected 5 [th] September 22
10 Antonina Ferguson Elected 5 [th] September 22
11 Grace Gregory Elected 5 [th] September 22
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
**----- End of picture text -----**
**TAR** October 2023 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| Pre School Manager – Elizabeth Money ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Pre School Learning Alliance 2011 Constitution Type of governing document (eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or repointed annually at the Annual General Meeting Trustee selection methods held in October (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Ide Hill Pre School is open to local children aged from 2.5 years until they go to You **may choose** to include school at the age of 4 years old. additional information, where relevant, about: - We very much welcome all children, including those who need extra help and -  policies and procedures support with development milestones. adopted for the induction and training of trustees; The Manager of the pre school Mrs Money manages the day-to-day running of -  the charity’s organisational the preschool which includes managing a team of 5 staff members. Our trustees structure and any wider oversee the running of the pre school. network with which the charity works; - The pre school employees an Administrator, Laura Piper, who is approved to -  relationship with any related look after the banking for the pre school. She oversees that the committee meet parties; its obligations with DBS and Ofsted checks and put together the accounts for the -  trustees’ consideration of pre school. Laura is not a trustee. major risks and the system and procedures to manage All trustees are required to abide by our confidentiality policy and are all them. required to read our safeguarding policy. All trustees give of their time freely and no remuneration is paid. **TAR** October 2023 2 ## **Section C Objectives and activities** |**Summary of the objectives of**
**the charity.**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**||Our objectives for 2022-2023:-
The early years environment is a continuously evolving one for improving
teaching skills – with critical planned Continuous Professional Development
/Training.
Verve“Video, Endorse, Respect, Vitalise, Eye“Training for SENCO
Speech, language and communication needs (SLCN) is the most common
primary type of need for pupils on SEN support, at 23%. VERVE is a form of video
interaction therapy focusing on developing and integrating communication and
learning abilities, with an emphasis on self-regulation and face watching.
This training is imperative as we have children who have no speech/speech
dyspraxia and as a team we need to help/assist them to achieve their goals as
much as possible.
Ongoing Forest school training –
Training during the Summer/Autumn holiday for all staff has provided staff with
the confidence to teach the children activities from using tools/building
campfires / dens, together with team building exercises –this training has
strengthened team morale/wellbeing and promoted pre-existing and growing
social relationships amongst the children and practitioners.
All members of staff have now gained their paediatric first aid qualification.| |---|---|---| |||Overview
Our numbers are low for this academic year, due to a few factors, low birth rate
and financial hardship. October 2022 - we have 23 children and 25 children in
January 2024. A waiting list of 5 at present.
Staff/Leadership
The staff team remains stable with 6 members of staff including the manager –
unfortunately, staff have had to reduce their hours/days due to the lack of
children in the setting.
June
Once again we held a ‘Pyjama and Onesie Day’, for Crackerjacks Children’s Trust.
This charity provides much deserved and needed respite holiday home care for
disabled children particularly at seaside locations.
The children had the opportunity to come to pre-school dressed in their favourite
PJ’s or onesies, bringing in a small donation towards this worthy cause. We raised
£55.00. Thank you to everyone who supported this worthwhile charity.
July
The reception teacher, Mrs Daniels, came into pre-school during June, to read a
story to the children who were moving onto Ide Hill School in September.
Sports Day–July
We were very lucky with the weather once again and we held our sports day in
the pre-school car park. The playground was a hive of energetic Yellow, Green,
Red and Blue teams hurdle jumping, hobby horse galloping and egg spoon racing.
Afterwards we said a fond farewell to our leavers. Each child was presented with
a certificate and named coloured pencils and a pencil case.| **TAR** October 2023 3 ## New School Year September – 2021 As we came back together for the Autumn term, our new starters were quick to settle into pre-school life. ## January 2022 – Staf – Volunteer / Tracey Carter to complete a Level 2 qualifica�on in Child Care Learning and Development. On comple�on of an Induc�on Training Course, Tracey Carter works on a once-a-week basis (currently voluntarily) – on occasions as bank staff covering staff sickness. A member of staff was designated a mentor on an ongoing basis to support Tracey’s entry into the pre-school environment at Ide Hill Pre-School. ## June 2022 Joining the whole na�on in June 2002 we celebrated her Majesty’s incredible 70 years of service – Pla�num Jubilee; in recogni�on of this momentous occasion. Con�nuing to celebrate the diversity of our pre-school community; we talked about different colours of flags rela�ng to family heritage of children a�ending; made penny jam tarts, cra� crowns, including a Royal Treasure Hunt – sadly to acknowledge the Queens passing in the autumn of September 2022. The children gained life-�me memories from these historical/community occasions. ## October 2022 and teachers alike through a wonderful engaging wild encounter. Phil drew the children into such an animated and interac�ve workshop. We met Slinky the Corn Snake, Rosie the Tarantula, Twinkle toes the cen�pede and Turbo the African Snail. Phil told us so many interes�ng facts and the children experienced the textures of the mini beasts. Everyone was so excited throughout, boos�ng their self esteem by overcoming fears of the li�le creatures. “How slimy was slinky? Do snakes have bones, is he being rude when he s�cks out his tongue” were just a few ques�on. We had so much fun becoming Zoo lab wild explorers through such a unique discovery experience. ## November 2022 On the 18[th ] November the staff and children joined in the ‘BBC Children in Need Appeal’; this was a great opportunity for the children to have fun but also to think about those children in the UK who may be less fortunate than themselves. Using the face of Pudsey Bear/Teddy Bears - the children joined in the spirit of charity fund raising by having a sensory tea party/crea�ng their own tea flavours using citrus fruits. We raised £50 from parents/carers. ## December 2022 December 2022 saw the return of our Christmas Na�vity a�er a two-year absence due to the Pandemic. The month of December days were filled with singing/performance prac�ce. The en�re pre-school community literally rejoiced in the return of our Na�vity; with the village hall full to maximum capacity with parents/carers. Funds were raised for the pre-school through Christmas Raffle Hampers and beverages. **TAR** October 2023 4 ## The Team I would like to take this opportunity to say a big thank you to all of my staff team, who work so incredibly hard and always go that "extra mile". I am looking forward to continuing and maintaining our “Outstanding” status throughout the coming year. ## Committee Finally, I would like to thank Laura Piper, our Finance Administrator, for her enormous contribution to the pre-school over the past four years and her unwavering support and dedication. Also, a huge thank you to Claire our ex Chairperson, who has worked hard fundraising for the pre-school. I am looking forward to working with our new Chairperson Brenda in the forthcoming months. ## **Additional details of objectives and activities (Optional information)** ## Claire Scott Chairperson, Claire Scott during 2022/2023. On the committee’s activities for this year: You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. We did a photoshoot with the teachers and used those pics to launch our social media platform. This was done to advertise the school and to keep our numbers up. It was a good way to communicate with the public about what fun activities we were doing with the children each week, as well as share the schools’ values and fundraising events. We currently have around 500 followers (Facebook, Instagram and Twitter) which is fantastic. My son, Liam Scott went to Ide Hill Pre-school and during his time there the teachers helped with pointing out symptoms which led to a cancer diagnosis with a slim chance of survival. I praised the teachers for all that they did to save Liam’s life. We were in two publications – Kent Live News and The Express. The money that I was paid I donated to the pre-school. We had a coffee morning on the 9[th] June 2022 which involved a cake sale. On the 16[th] June 2022 we had a Committee Meeting where we gained more members for our committee. On a very hot 19[th] June 2022 we had Sports Day which was a great success. We had a tea/coffee and cake sale as well as a Summer Hamper raffle. The **TAR** October 2023 5 Summer Hamper included a manicure and make-up voucher, family photoshoot voucher, balloon voucher, bags and much more. We also had a jumble sale where the children donated their old toys and clothes. On the 29[th] August 2022 we had the Ide-Hill Village Fair where the children made bracelets as well as King and Queen crowns. On the 1[st] November 2022 we had our AGM on Teams. The children made hand print Christmas tea towels as well as doing a couple of Christmas Hampers (gym passes, great food etc.) for fundraising. Section D Achievements and performance **TAR** October 2023 6 ## **Summary of the main achievements of the charity during the year** ## **Covid 19 End of Project Report** Funding of the Covid -19 Grant – The impact of funding was to intensify the nurturing of the true ethos of Ide Pre-School that each child is a unique member of the pre-school community; we have endeavoured to do this through Forest School/Outdoor environments. During March 2022 using the closure of the pre-school due to local elec�ons all staff a�ended further addi�onal Forest School training. Providing training which ensures that staff are passionate that the health, physical, mental wellbeing; especially for any groups of children who are more vulnerable or disadvantage a�ending pre-school will be boosted at Forest School. We were able to celebrate the financial investment of this ‘transforma�ve gi�’ evidenced in our Progress Tracking Data – Clearly iden�fying the fostering of confidence/developing self-esteem amongst all children. Following our esteemed ‘Outstanding’ grading of October 2021 we welcomed in April 2002 Alex Gamby – Head of Early Years for the whole of the Kent region for both Early Year/Primary Educa�on (to the end of the Early Years Founda�on Stage.) This was a true honour within the Early Years sector. Liz Money, the PreSchool Manager, demonstrated outstanding management/leadership skill by taking Alex Gamby on a ‘deep dive’ walk throughout the pre-school – which reflected all areas of the curriculum/planning of which the children access during a day at pre-school. The launch of our social media pla�orm in 2022. This provides excellent marke�ng and reassurance to the public that our pre-school is an excellent school. ## **Section E Financial review** **TAR** October 2023 7 **Brief statement of the charity’s policy on reserves** From 1[st] January 2022 to 31[st] December 2022 we made a small profit of £3,623.62 which is lower than the profit made in 2021, although with rising costs it was expected that our profit would be lower. As of the 31/12/2022 we had £42,359.70 cash in our operating account in unrestricted funds. We also keep a reserve account which had a balance of £30,217.44 as of 31/12/2022. This money is kept aside to cover unexpected operational costs for a few months in the event of loss of income, any redundancy costs should the situation arise or any other unforeseen expenditure. **Details of any funds materially in deficit** Not applicable ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Our main sources of income are from the fees we charge for our services as well as the nursery government funding which we can only claim for children over 3 years old. Due to the rising costs of electricity, food and goods in June 2022 we reviewed our fees, we learned that our fees were on the lower side in comparison to our competitors, so it was agreed by the committee to increase all our fees from September 2022. - We raised a total of £576.88 through our fundraising efforts for the pre school and received £1207.00 in donations. Teachers received a 5% pay rise in September 2022 in recognition of their hard work and commitment. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Jennifer Smith Claire Scott **Position (eg Secretary, Chair, etc)**[Secretary ] Chair **TAR** October 2023 8 Date 1611012023 TAR October 2023 IDE HILL PRE SCHOOL Charlty Number. 1031381 Annual Acc**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
Ide Hill Pre School|Charity Name
Ide Hill Pre School|Charity Name
Ide Hill Pre School| |---|---|---|---| ||||| ||31 December 2022|**Charity no**
**(if any)**|1031381| ||||| ||N/A
(remember to include the page numbers of additional sheets)||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31 December 2022**
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.||| **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 25 October 2023 **Name:** Richard Jepson **Relevant professional** FCCA / ACCA **qualification(s) or body** **Oct 2023** 1 **IER** **(if any):** **Address:** 54 Queens Drive Sevenoaks Kent TN14 5DD ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2023** 2 **IER**