## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 01 2021 **To** 31 12 2021
**From**
**To**
## Section A Reference and administration details
**Charity name** Ide Hill Pre School **Other names charity is known by Registered charity number (if any)** 1031381 **Charity's principal address** Ide Hill Village Hall Ide Hill Kent **Postcode** TN14 6JG
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for whole
Trustee name Office (if any) entitled to appoint trustee
year
(if any)
1 Sarah McGlasson Chair
2 Jennifer Smith Secretary
3 Catherine Ridgeway Treasurer
4 Elizabeth Money
5 Hazel Hillman 1 [st] January- September 21
6 Elizabeth Mitchell Elected on 26 [th] March 21
7 Claire Scott Elected on 18 [th] October 21
8 Alice Mitchell Elected on 18 [th] October 21
9 Julia Minton Elected on 18 [th] October 21
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
**----- End of picture text -----**
March **2012**
**TAR**
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## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
Pre School Manager – Elizabeth Money
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Pre School Learning Alliance 2011 Constitution Type of governing document (eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or repointed annually at the Annual General Meeting Trustee selection methods held in October (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Ide Hill Pre School is open to local children aged from 2.5 years until they go to school at the age of 4 years old.
You **may choose** to include additional information, where relevant, about:
- We very much welcome all children, including those who need a little extra help
- policies and procedures and support with development milestones. adopted for the induction and training of trustees;
- The manager of the pre school Mrs Money manages the day to day running of
- the charity’s organisational the preschool which includes managing a team of 5 staff members. Our trustees structure and any wider oversee the running of the pre school. network with which the charity works;
The pre school employees an Administrator, Laura Piper, who is approved to relationship with any related look after the banking for the pre school. She oversees that the committee meet parties; its obligations with DBS and Ofsted checks and put together the accounts for the trustees’ consideration of pre school. Laura is not a trustee. major risks and the system and procedures to manage All trustees are required to abide by our confidentiality policy and are all them. required to read our safeguarding policy.
All trustees give of their time freely and no remuneration is paid.
March **2012**
**TAR**
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## **Section C Objectives and activities**
Our specific objectives for 2021-2022:-
The early years environment is a continuously evolving one for improving teaching skills – with critical planned Continuous Professional Development /Training. **Makaton training for Manager/SENCO** Communication is an important skill in everyday life for all children, particularly children who are unable to speak, or make their feelings known. Makaton is a tool where they can learn to communicate. This training is imperative as we **Summary of the objectives of** have children who have no speech/speech dyspraxia and as a team we need to **the charity.** help/assist them to achieve their goals as much as possible. **Forest school training** – Training during the Summer/Autumn holiday for all staff has provided staff with the confidence to teach the children activities from using tools/building campfires / dens, together with team building exercises –this training has strengthened team morale/wellbeing and promoted pre-existing and growing social relationships amongst the children and practitioners. All members of staff have now gained their paediatric first aid qualification. **Overview** Our numbers remain positive, and enquiries continue; At present we have 34 children and 42 children in January 2023. We have a waiting list of 7 children for September 2023.
||All members of staff have now gained their paediatric first aid qualification.|
|---|---|
||**Overview**|
||Our numbers remain positive, and enquiries continue; At present we have 34|
||children and 42 children in January 2023. We have a waiting list of 7 children for|
||September 2023.|
||**Staff/Leadership**|
||The staff team remains stable with 6 members of staff including the manager –|
||we are considering hiring another member of staff to start in January 2023 as|
||numbers have increased.|
||**Charities– June**|
|**Summary of the main**
**activities undertaken for the**|Once again we held a ‘Pyjama and Onesie Day’, for Crackerjacks Children’s Trust.
This charity provides much deserved and needed respite holiday home care for|
|**public benefit in relation to**|disabled children particularly at seaside locations.|
|**these objects (include within**|The children had the opportunity to come to pre-school dressed in their favourite|
|**this section the statutory**|PJ’s or onesies, bringing in a small donation towards this worthy cause. We raised|
|**declaration that trustees have**|£47.00. Thank you to everyone who supported this worthwhile charity.|
|**had regard to the guidance**||
|**issued by the Charity**|**July**|
|**Commission on public**|The reception teacher, Mrs Daniels, came into pre-school during June, to read a|
|**benefit)**|story to the children who were moving onto Ide Hill School in September.|
||**Sports Day– July**|
||We were very lucky with the weather once again and we held our sports day in|
||the pre-school car park. The playground was a hive of energetic Yellow, Green,|
||Red and Blue teams hurdle jumping, hobby horse galloping and egg spoon racing.|
||Afterwards we said a fond farewell to our leavers. Each child was presented with|
||a certificate and named coloured pencils and a pencil case.|
March **2012**
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## **New School Year September – 2021**
As we came back together for the Autumn term, our new starters were quick to settle into pre-school life.
## **Ofsted – October 2021**
On Tuesday 19 October 2021, Ide Hill Pre-school was inspected by Ofsted. The Ofsted inspector complimented our pre-school with the ultimate recognition in childcare by awarding "Outstanding" in all areas.
I was enormously proud of my talented and dedicated team, their skilful practice and passion for excellent childcare is evident to me every day I work with them and it is wonderful that this has now been formally recognised by Ofsted for the third time running, with the 'Outstanding' in all areas judgement.
## **Christmas 2021**
The children learnt some new Christmas songs and actions which we added onto Tapestry. An array of Christmas activities/crafts were in abundance for the children to self explore and engage in.
## **– Christmas 2021 at Kippington Christmas Hamper**
Christmas 2021 marked an opportunity to reach out across the generations to support Kippington Nursing Home for the elderly Christmas Card Appeal for their residents.
We decided it would be a wonderful additional gesture to make up a hamper for the nursing home. The children excitedly created some fabulous snowmen/Santa cards with ‘glitter galore’ in abundance. The hamper was full to the brim with biscuits, mince pies, chocolates - together with some activity resources; paper pens, jigsaws requested by the Activity Manager at the nursing home. The Christmas cards/hamper was promptly delivered to the homes delighted residents ready for the festive celebrations.
## **The Team**
I would like to take this opportunity to say a big thank you to all of my staff team, who work so incredibly hard and always go that "extra mile". I am looking forward to continuing and maintaining our “Outstanding” status throughout the coming year.
## **Committee**
Finally, I would like to thank Laura Piper, our Finance Administrator, for her enormous contribution to the pre-school over the past three years and her unwavering support and dedication. Also, a huge thank you to Sarah our ex Chairperson, who has worked hard fundraising for the pre-school. I am looking forward to working with our new Chairperson Claire in the forthcoming months.
March **2012**
**TAR**
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**Additional details of objectives and activities (Optional information)**
A statement from Sarah McGlasson, Chairperson during 2021. On the committees activities for this year: In April 21 the children participated in a sponsored walk to raise funds for the preschool. One particular achievement to note from this event was little Archie who walked 16.7km over the month and raised £150! A big well done. In July 21, it was an exciting time as the end of year sports day event took place. It was so lovely to see all the children participating and having fun in the sports events. The committee were present selling teas/coffees and well-deserved ice lollies and raised £190.
September 2021 started very positively and we welcomed many new children into the preschool. After a couple of unusual years, it was lovely to run a faceto-face coffee morning at the beginning of term for returning parents and also to welcome new parents. This was a lovely opportunity for preschool staff to also attend and speak to parents. We held last year’s AGM meeting on 18th October and this was very well attended and a positive meeting.
You **may choose** to include further statements, where relevant, about:
A huge success to note last year was the Ofsted visit. This was an opportunity for staff, children and parents to showcase the beautiful and nurturing preschool that is Ide Hill Preschool. The visit was a big success and shortly after the preschool was awarded another ‘Outstanding’ rating. This is a significant achievement and one that the staff should be very proud of.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Looking forward to Christmas, the committee started thinking about fundraising ideas and a Wreath Making Event was scheduled. Unfortunately, due to rising COVID cases in the area this event had to be cancelled. Parents were very generous in making donations for the Christmas hampers to raise money from the sale of raffle tickets.
In January 22, I stepped down from the role due to my own personal and work commitments and handed over to Claire Scott.
March **2012**
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Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
By far our biggest achievement in 2021 was receiving an Outstanding rating in all areas from Ofsted. Detailed below are some of the comments which the Ofsted inspector made in her report:
- Children flourish as they play and learn, expertly supported by the highly motivated staff team.
- Throughout the setting, children busily explore, experiment, laugh or talk. Whether constructing walls, washing baby dolls or sitting with friends in dens to read books, they play extremely cooperatively. They work together to solve problems in very mature ways.
- The leadership and management of the setting are inspirational. The close working relationships between the manager and staff team result in a highly efficient service that fully meets the needs of children and their families.
- Parents and carers are extremely positive in their feedback, particularly in their praise for staff. They provide numerous examples of the ways in which the manager and staff have gone beyond the expectations of their role to support children and their families.
These are just a few of the comments in the report, we are very proud of this achievement and shows what an amazing team we have at Ide Hill Pre School.
March **2012**
**TAR**
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves Details of any funds materially in deficit**
From 1[st] January 2021 to 31[st] December 2021 we made a small profit of £5,530.37 As of the 31/12/2021 we had £39,224.55 cash in our operating account in unrestricted funds. We also keep a reserve account which had a balance of £30,102.35 as of 31/12/2021. This money is kept aside to cover operational costs for a few months in the event of loss of income, any redundancy costs should the situation arise or any other unforeseen expenditure.
Not applicable
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Our main sources of income are from the fees we charge for our services as well as the nursery government funding which we can only claim for children over 3 years old.
One of our biggest expenditures during this year was the improvements which we made to our outdoor shelter. We spent £2,880.00 on renovating our outdoor shelter, the roof needed replacing as it leaked and new guttering was put in all around the shelter. This shelter is such a valuable space for the preschool as it provides an outdoor space which can be utilised in all weathers now that it has been renovated. Having such a valuable space like this supports our objective in giving the children who attend our setting, rich and varied spaces inside and out for them to explore, play and learn.
We earned a total of £487.87 through our fundraising efforts for the pre school. The Christmas hampers which we raffled to parents raised £337.87 and also the children took part in a sponsored walk which raised another £150.00.
As expected for 2021 our outgoings have remained as expected. Our largest cost being our staffing costs – which includes salaries, tax , national insurance, pensions and staff training.
## **Section F Other optional information**
In January 2021 the country was still feeling the affects of the Covid-19 pandemic, we were more fortunate that on this occasion we were not required to close our setting were able to remain open during this time.
March **2012**
**TAR**
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## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||
|---|---|
||Jennifer Smith
Claire Scott|
||
Secretary
Chair|
|||
||20/10/2022|
March **2012**
**TAR**
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## **IDE HILL PRE SCHOOL Charity Number: 1031381**
Annual Accounts Year Ended 31st December 2021
## **Receipts and Payments Accounts**
|**RECEIPTS**
Fees
Nursery Education Grant
Government Grants
Fundraising
Donations
Bank Interest
**TOTAL**
**EXPENDITURE**
Staff Costs
Professional Fees
Bank Charges
Premises
Marketing
Equipment
Materials
Food
Insurance
Heating
Miscellaneous
**TOTAL**
**TOTAL PROFIT / (LOSS)**
**Balance Sheet**
Actual Bank Balance @ 31 December
Petty Cash Balance @ 31 December
**Net Assests**
Total Income
Total Expenditure
Profit / Loss for year
Profit Reserve b/fwd
Profit Reserve c/fwd|**2021**
**£**
59,283.30
65,498.58
0.00
487.87
4,007.15
3.01
**129,279.91**
(106,347.99)
(85.00)
(96.00)
(5,769.63)
(614.33)
(3,683.26)
(3,652.22)
(600.00)
(617.11)
(908.00)
(1,376.00)
**(123,749.54)**
**5,530.37**
**2021**
69,326.90
77.11
69,404.01
129,279.91
(123,749.54)
5,530.37
53,625.09
59,155.46|**2020**
**£**
53,061.00
61,315.39
7,426.22
250.00
1,489.36
24.14
**123,566.11**
(102,109.67)
(685.00)
(60.00)
(3,285.00)
(210.00)
(3,472.84)
(3,352.56)
(665.32)
(615.86)
(790.00)
(1,436.66)
**(116,682.91)**|**2020**
**£**
53,061.00
61,315.39
7,426.22
250.00
1,489.36
24.14
**123,566.11**|**2020**
**£**
53,061.00
61,315.39
7,426.22
250.00
1,489.36
24.14
**123,566.11**|
|---|---|---|---|---|
|||**6,883.20**
**2020**
64,063.00
59.23
64,122.23
123,566.11
(116,682.91)
6,883.20
46,741.89
53,625.09||**6,883.20**|
I can confirm that the above accounts give a true and fair view of the pre school's financial position for the year ended 31 December 2021
## Richard Jepson FCCA
## **IDE HILL PRE SCHOOL**
**Charity Number: 1031381** Annual Accounts Year Ended 31st December 2021
Claire Scott Chairperson Ide Hill Pre School Signed on behalf of all Trustees
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
Ide Hill Pre School|Charity Name
Ide Hill Pre School|Charity Name
Ide Hill Pre School|
|---|---|---|---|
|||||
||31 December 2021|**Charity no**
**(if any) **|1031381|
|||||
||N/A
(remember to include the page numbers of additional sheets)|||
||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31 December 2021**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.|||
- **Independent** I have completed my examination. I confirm that no material matters have
- **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
||21 October 2022|
|---|---|---|
||||
||Richard Jepson||
||||
||FCCA / ACCA||
||||
||54 Queens Drive||
||Sevenoaks||
||Kent TN14 5DD||
**Oct 2022**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2022**
2
**IER**