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2020-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 01 2020 To 31 12 2020

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Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1031381

Ide Hill Pre School

Charity's principal address Ide Hill Village Hall

Ide Hill Kent Postcode TN14 6JG

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Alex Ingham Chair 1 [st] January to 16 [th] October
2 Sarah McGlasson Chair 16 [th] October
3 Catherine Ridgeway Treasurer
4 Jennifer Smith Secretary
5 Hazel Hillman
6 Elizabeth Money
7 Nichola Moss 1 [st] January to 16 [th] October
8 Georgina Probert 1 [st] January to 16 [th] October
9 Ryan Turner 1 [st] January to 16 [th] October
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12
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Pre School Manager – Elizabeth Money

Section B Structure, governance and management

Description of the charity’s trusts Pre School Learning Alliance 2011 Constitution Type of governing document (eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or repointed annually at the Annual General Meeting Trustee selection methods held in October (eg. appointed by, elected by)

Additional governance issues (Optional information)

Ide Hill Pre School is open to local children aged from 2.5 years until they go to school at the age of 4 years old.

You may choose to include additional information, where relevant, about:

The manager of the pre school Mrs Money manages the day to day running of the preschool which includes managing a team of 5 staff members. Our trustees oversee the running of the pre school.

All trustees are required to abide by our confidentiality policy and are all required to read our safeguarding policy.

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Section C Objectives and activities

Our objectives for 2020-2021:-

The early years environment is a continuously evolving one for improving teaching skills – with critical planned Continuous Professional Development /Training. Specialist training for a practitioner to become qualified to NVQ Forest School Level 1 standard. Summary of the objects of the charity set out in its Forest school training – has provided an ‘inclusive’ wonderment /for our pre- governing document school by wide arrays of fun games, activities from using tools/building campfires or dens, observing bugs, climbing trees and myriad team building exercises – fostering confidence and develop self-esteem, helping us to strengthen/promote pre-existing and growing social relationships amongst the children and practitioners. Three members of staff have now gained their paediatric first aid qualification. Overview The Corona Virus had a huge impact on staff levels of morale and well-being - with pressure on staff to quickly rebuild previously strong key-person relationships with the children and their families. Our numbers remained positive, and enquiries continued; a virtual tour was added to the website which enabled parents/children to view the pre-school, as we were unable to have prospective parents visiting, this proved extremely popular. At present we have 33 Children and 35 children in January 2022. We have a waiting list of 8 children for September 2023. Challenges/Return to setting (June 2020) As mentioned above the return to the setting has been an extremely challenging time; making it so important to reflect on challenges we might have to face and what we have learnt from this time. Summary of the main activities undertaken for the Staff/Leadership public benefit in relation to We had a higher than average take up in Kent of the number of children these objects (include within returning to Ide Hill, which heightened the risk of infection. Whilst the wider this section the statutory community adapted to social distancing, staff were unavoidably required to declaration that trustees have have physical contact with the children. had regard to the guidance The circumstances ultimately put the staff under increasing levels of stress, issued by the Charity anxiety and fear for themselves and their families. Several staff had to face Commission on public anxious worries/fears relating to their own health conditions, plus the very real benefit) risk of infecting their loved ones who were vulnerable and living with health conditions. Through strong present management and supportive leadership, the staff felt they could share their worries/concerns constructively, receiving support and guidance when needed. Other challenges also arose for staff - due to various external specialist staff not being able to visit for example specialist teachers and speech & language therapists visits stopped - adding further challenges/pressures for staff beyond designated responsibilities. The team however adapted on individual levels to continue supporting the children with an outstanding stable and caring environment – crucially needed during very difficult times.

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Bubbles

Following government guidance 3 small group ‘bubbles’ were created, the layout of the building fortunately allowed the operational logistics to implement this easily – allowing free flow & plenty outside play and learning as guidance recommended, effectively running the pre-school as 3 separate preschools.

The forming of the ‘bubbles’ created much additional thought, planning and work; ensuring learning areas were still creative/following children’s interest but ensuring resources/areas could be easily cleaned (cleaning took place continually throughout the day) carried out by a designated staff rota. Additional planning of individual resources was added to the provision – allowing each child to have their own pens, scissors, play dough.

Communication – Communication became critical between both staff and families. Reassurance was a key factor ensuring parents/families felt their children were safe – tapestry helped our families to see what the pre-school environment looked like and the activities taking place.

Staff were separated from one another as a working team; causing once again staff well-being to be a concern. On a practical basis walkie talkies were purchased, for practical/comfort break – checking in on each bubble.

Initially at the outset of the implementation of the bubbles we thought the children would be upset by the changes and restrictions, but the children were amazing throughout – adapting, accepting and forming new friendships, everyone learnt much from the experience.

Charities – June

We held a ‘Pyjama and Onesie Day’, our chosen charity was Crackerjacks Children’s Trust. This charity provides much deserved and needed respite holiday home care for disabled children particularly at seaside locations. The children had the opportunity to come to pre-school dressed in their favourite PJ’s or onesies, bringing in a small donation towards this worthy cause. We raised £52.00. Thank you to everyone who supported this worthwhile charity.

July

The reception teacher, Mrs Daniels, came into pre-school during June, to read a story to the children who were moving onto Ide Hill School in September.

– Sports Day July

We were very lucky with the weather this year and we held our sports day in the pre-school car park. The playground was a hive of energetic Yellow, Green, Red and Blue teams hurdle jumping, hobby horse galloping and egg spoon racing. Afterwards we said a fond farewell to our leavers. Each child was presented with a certificate and named coloured pencils and a pencil case.

New School Year September – 2020

As we came back together for the Autumn term and began to rebuild, we were aware that pre-school looked and felt very different. We were so grateful to all our families, for their fantastic support, kindness and encouragement. Our new starters are a delight, and we are extremely pleased with the way in which they are settling into pre-school life.

Christmas 2020

Unfortunately, because of COVID restrictions we were unable to have a preschool Nativity. However, the children learnt some new Christmas songs and

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actions which we added onto Tapestry.

– Christmas 2020 at Kippington Christmas Hamper

Christmas 2020 marked an opportunity to reach out across the generations to support Kippington Nursing Home for the elderly Christmas Card Appeal for their residents.

We decided it would be a wonderful additional gesture to make up a hamper for the nursing home. The children excitedly created some fabulous snowmen/Santa cards with ‘glitter galore’ in abundance. The hamper was full to the brim with biscuits, mince pies, chocolates - together with some activity resources; paper pens, jigsaws requested by the Activity Manager at the nursing home. The Christmas cards/hamper was promptly delivered to the homes delighted residents ready for the festive celebrations.

The Team

I would like to take this opportunity to say a big thank you to all of my staff team, who work so incredibly hard and always go that "extra mile". I am looking forward to continuing and maintaining our “Outstanding” status throughout the coming year.

Committee

Finally, I would like to thank Laura Piper, our Finance Administrator, for her enormous contribution to the pre-school over the past two years and her unwavering support and dedication. Also, a huge thank you to Sarah our Chairperson, who has worked hard fundraising for the pre-school.

Additional details of objectives and activities (Optional information)

During this difficult year we have been especially grateful to our staff members who have continued to work under difficult circumstances, we were particularly pleased that we could continue to pay them 100% of their salary during the time they were on furlough.

When we were closed during the whole of term 5 a few parents made donations to the pre school as we lost our private income for that term.

You may choose to include further statements, where relevant, about:

As always our committee showed such great support to the pre school this year, and particularly during the time in which we were closed , although we could not meet we were able to discuss and vote of matters affecting the day to day running of pre school.

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Section D Achievements and performance

As we emerge from very unusual times and step into a new normal, I think it is Summary of the main important to reflect on where we have come from. I am going to be specifically achievements of the charity looking back between January 2020 and December 2020. During this period, during the year the preschool was faced with many challenges – mainly being close for the entirety of Term 5 due to government COVID restrictions. During this period, the preschool offered to stay open for our key worker children, however at this point, no one took up this offer so our doors were closed. With continued restrictions, it was agreed that after Easter, staff would be furloughed so that a small proportion of staff wages could be claimed through the Government Furlough scheme. Thankfully the preschool was able to reopen to all children on 1[st] June 2020, we put in place many new stringent procedures in order to keep our children, staff and families safe from catching the virus. To start with many families were nervous about returning so a small amount returned on 1[st] June with a second wave of children returning a little later on 22[nd] June. With our children and staff all split up into bubbles sadly we were unable to hold our normal sports day and leavers celebration. We did manage to hold a small socially distanced celebration to enable us to say goodbye to our special class of 2020. Our leavers had a collection in which they raised over £400. They kindly bought us a new fantastic climbing frame which is a great addition to our outdoor area. In September 2020, we welcomed many new children into our preschool and they all settled in really well. At this point the preschool was still operating in 2 separate bubbles. This was a huge challenge in terms of logistics, however the preschool staff did a wonderful job and keeping things going and making everything run smoothly. At this point, restrictions were still limited and we were unable to run the usual parent coffee morning that takes place at the beginning of the Autumn term. Approaching December 2020, it was apparent that the number of cases were increasing and restrictions were still not going to be lifted and therefore the decision was taken not to run the annual Christmas show. This was a big disappoint as is always such a highlight of the year, however the committee and preschool staff worked hard to ensure that some festivity was still spread across the preschool community. The children made lovely personalised tea towels which proved extremely popular as Christmas gifts for friends and families. The parents were also very generous and through donations, we managed to create beautiful hampers that were then raffled. During these times, we recognised how isolating things were getting for the elderly and the preschool children were involved in a lovely project spreading Christmas Cheer to a local Nursing and Care home. The children created lovely Christmas Cards alongside hampers and packs of donated arts and crafts. The residents extremely grateful and going forward it would be lovely to keep this relationship going between the preschool and the nursing home. I’m also very proud of the Christmas Charity Donation project that we ran. Our preschool families were very generous and provided lots of donations, which were delivered to our local Edenbridge Food Bank.

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Section E Financial review

Brief statement of the charity’s policy on reserves

From 1[st] January 2020 to 31[st] December 2020 we made a small profit of £6883.20. As of the 31/12/2020 we had £33,963.66 cash in our operating account in unrestricted funds. We also keep a reserve account which had a balance of £30,099.34 as of 31/12/2020. This money is kept aside to cover operational costs for a few months in the event of loss of income, any redundancy costs should the situation arise or any other unforeseen expenditure.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our main sources of income are from the fees we charge for our services as well as nursery funding for the children who are eligible to receive this.

When the Government requested that all pre school and nursery settings had to close to help control the spread of Coronavirus, we had a small number of key worker children who we offered to remain open for. However, at the time none of them required our assistance. With not knowing how long we would be closed for we decided to furlough our staff – we did claim financial assistance through the Government furlough scheme. Please see the next section for full details of our claim.

 investment policy and objectives including any Due to Covid restrictions for a large part of the years we were unable to do the ethical investment policy fundraising events we would normally do in a year. Our leavers this year were adopted. very generous with their leavers donations and we were able to purchase some new outdoor equipment, as this is an area which is so important to the pre school and enriches the experience of our children. Our bank, CAF Bank also very kindly gave us a donation this year which we used to make our outdoor area better and add a new climbing frame.

Other than the new pieces of equipment, which we were very fortunate to be able to purchase, our outgoings have remained as expected. Our largest cost being our staffing costs – which includes salaries, tax , national insurance, pensions and staff training.

Section F Other optional information

Ide Hill Pre School closed on Friday 20[th] March as per the Governments instructions to deal with the outbreak of Coronavirus. We were able to remain open for our key worker children for which we had a very small number of and none of them took this up. We therefore closed on 20[th] March which was one week before the start of the Easter Holidays. Because parents had paid for their children to attend pre school for this week we did offer to refund each parent a weeks fees, only two parents requested a refund.

Term 5 for the pre school was due to run from 16[th] April until 22[nd] May as we were not able to open at all during this period, in line with the Governments instructions, there was no fee income (private) from our parents. We did however continue to receive our state funding for the children who were eligible for funding. We did contact our key worker families again at this stage and none of them wanted their children to attend at this time. So the pre school remained closed and we took the decision to furlough our staff.

I can confirm all staff were employed before 28[th] February 2020. Due to the nature of their jobs our employee’s income varies from month to month. Their pay is variable due to number of hours they have worked that particular

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month and if any school holidays have fallen in that month, we have therefore decided to base the furlough payments on what our employees earned in these months in 2019 as detailed on our RTI statements.

Furlough Period 1[st] April 2020 until 31[st] May 2020. At which time their furlough will be reviewed. We have a total of 6 employees who have been furloughed, the trustees agreed that staff will receive 100% of their pay. All employees have all been written to and they have all agreed to this change in their employment contract.

Due to new guidelines issued by the Government on 17[th] April for Early Years settings who are receiving funding income during this period need to take account of that income before making any claims under the job retention scheme.

We therefore calculated that our total private income for the whole of summer term (16[th] April until 22[nd] July) should have been £20,601.00 the total amount of state funding which we have received for this same period is £12,199 giving us a total income of £32,800. Our private income which we will not be receiving during this period represents 63% of our total income, we will therefore only claim 63% assistance with salaries through the Government Job Retention scheme.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

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E HILL PIIÉ SCHOOL CharFty t4umbu: 1031381 Annual A(ciJunt5 Year f lldEd 315t Dectmber 2020 2620 Fees Nufsery EducKJn &ant GoNtmrnent Grants Fundraisin8 Donations Bank Irrterest 53.(kni.rKJ 6L315_39 7,426_22 53.351_gJ 65,311.55 ty3.10 i.oio.c 45.07 1.489.36 24.14 TOTAL Staff Cost5 Professkinal Fee5 8ank Chwys Prernises arketsng Equiprnent Materia Food 1102.109.67 I689.￿ 196JIS.141 1569.$01 I5.4￿.lI]I I210.(￿ 13.472.84 13.352_56 1665_321 1615.86 1790 (Q 11.43&66 14.118.651 14.436.691 1557AO 1501.651 185Q.CN)I co surznEe Heating TOTAL TOTAL PROHTI {IOSS 2019 tual Bank 8alarKe 8 31 Decernber Pettycash 8alante @ 31 l)ecem￿r s1.c￿3.(K) 59.23 56.$61.28 61.122.23 56.644.C¢ Total Inco Total E¥endlttsre 123.S66.11 1116.682.91 120.617.32 1113J69.431 Profit I Loss for ￿or Profil Rese￿ b/lYl 6.8R3.20 46.741_89 7.247.89 39.491.IX) Proftt Resolve rllwd 53,625.09 46,741.89 l<an that the abm actount$ 814* 1 arrfl fairvi•v ol the pre sthwfsfinarKia poytknn for theyear ended 31 Decenthr 20x1

AKhard Jep5M FCCA E HILLPRE KHOOL thanty Nhmnber.. 1031381 Annual Account5 Year Ended 315t D￿ernbEr 2020 Sarah McfJassoA Chairpprson Ide Hill PrE School on behalf of al Tru5tee5

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Charity Name
Ide Hill Pre School		 Charity Name
Ide Hill Pre School		 Charity Name
Ide Hill Pre School
31 December 2020 Charity no
(if any)		 1031381
N/A
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended31 December 2020.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.

Independent ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to~~ examiner's statement ~~undertake the examination by being a qualified member of [insert name of applicable listed body]~~ ]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Richard Jepson Relevant professional FCCA / ACCA qualification(s) or body

Date: 22 October 2021

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(if any):

Address:

54 Queens Drive Sevenoaks Kent TN13

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

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