Trustees’ Annual Report for the period Period start date Period end date
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a
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section A
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From
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1
## To
## Reference and administration details
Charity name
## PETER PAN PLAYGROUP
Registered charity number (if any) Charity's principal address
1031364
## Copthorne Village Hall
## Copthorne Bank Copthorne, West Sussex SCRA Postcode SRE
## Names of the charity trustees who manage the charity
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. Name of person (or body)
if an
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2{LaurieMoris [Treasurer | CT CCidC
3|AshleyDackombe Secretary | | Cd
4|Je s icaDixon [Trustee |SSC—~—SS
sisicananie car Trusee |
a
GG
A
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Names of the trustees for the charity, if any, (for example, any custodian trustees) [Name Daattes acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
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Description of the charity’s trusts
Type of governing document Pre-School Learning Alliance Constitution (now called Early Years
Alliance)
How the charity is constituted Association
Trustee selection methods Elected from Membership during the Annual General Meeting
Additional governance issues (Optional information)
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You may choose to include additional information, where relevant, about:
- e policies and procedures adopted for the induction and training of trustees;
- e the charity’s organisational structure and any wider network with which the charity works;
- e relationship with any related parties;
- e trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
Ss f the oblects of th The aims of the Pre-school are to enhance the development and education of
ummary 2 ied jects of the children primarily under statutory school age by encouraging parents to
charityset out in its understand and provide for the needs of their children through community
governing document groups and by:
(a) Offering appropriate play, education and care facilities, family
learning and extended hours groups, together with the right of
parents to take responsibility for and to become involved in the
|| activities of such groups, ensuring that such groups offer
opportunities for all children whatever their race, culture,
(b) encouragingreligion, meansthe orstudy ability;of the needs of such children and their
families and promoting public interest in and recognition of such
needs in the local areas;
(c) instigating and adhering to and furthering the aims and objects
of the Pre-school Learning Alliance.
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Summary of the main The charity advances education by supporting and promoting the learning and
activities undertaken for the development of young children. The public benefit is to the children and parents
public benefit in relation to receiving the charity’s services. The objects of the charity are achieved in the
these objects (include within | ways described below under the various headings.
this section the statutory The services are provided to children whatever their race, culture, religion
declaration that trustees have | means or ability. Any parents that are unable to afford the fees can apply to the
had regard to the guidance local authority. As an Ofsted registered childcare provider, the charity also
issued by the Charity receives Government funding to enable all three and four year old children as
Commission on public well as disadvantaged two year olds to access free part-time childcare places.
benefit) The charity also offers parents flexible hours at the childcare provision to help
working parents to afford the fees. The service is available to any child that lives
within the local authority.
- Promoting their care and safety:
The charity looks after the children and their safety by ensuring that the
Staffing ratios for the childcare provision that are required by law are
adhered to. The setting has an outstanding Ofsted report and only takes in
the number of children that it is registered with Ofsted to care for.
: Promoting their education and promoting parental involvement:
This objective is achieved through encouraging parents to be members and
trustees of the charity so that they can have their say in how the childcare
services are run.
Trained and qualified early years practitioners work with the children to
support them in achieving the early learning goals for each of the seven
areas of learning and development within the Early Years Foundation Stage.
The opportunities provided are tailored to meet children’s personal learning
and development needs in order to help them reach their full potential.
» Promoting their health and wellbeing:
The provision creates an atmosphere where the children feel at ease and
are able to open up to trained and experienced practitioners about issues
that concern them. Children are monitored Closely to see if there are any
underlying problems and they are encouraged to engage with the staff and
other children. All children have one on one time with staff.
All food provided by the provision is healthy and no food that causes
common allergies is allowed on the premises.
« Providing services of support to them and their families and carers:
The charity holds regular meetings with parents and on occasions holds
specialist training where a need is identified.
Parents/carers and family members are also encouraged to speak to staff
about any issues that concern them that may affect their child’s education or
development.
The Trustees confirm that they have regard to the Charity Commission’s public
benefit guidance where relevant.
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## Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about: ¢ policy on grantmaking;
- e policy programme related investment;
- e contribution made by volunteers.
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Section D Achievements and performance
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Summary of the main See Attached AGM Minutes and Financial Annual Report.
achievements of the charity
during the year
Section E Financial review
Brief The Reserves Policy is that the Playgroup will retain enough money to
statement of the pay all staff the relevant redundancy if the playgroup should become
charity’s policy on reserves insolvent.
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Details of any funds materially in deficit
## Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- e the charity’s principal sources of funds (including any fundraising);
- e how expenditure has supported the key objectives of the charity;
- e investment policy and objectives including any ethical investment policy adopted.
## Section F
## Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
etc)Positiosition (eg SsSecretarytary, Chair,air la Eti?
Date [tb 2e2h&
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Copthorne Village Hall, Copthorne Bank, Copthorne, RH10 3RE
## _**Peter Pan Playgroup**_
WWW.PETERPANPLAYGROUP.CO.UK
INFO@PETERPANPLAYGROUP.CO.UK : 07745 255501
Registered Charity 1031364 Ofsted Registration 113640
# **ANNUAL GENERAL MEETING 17[th] APRIL 2026**
Attendees:-
Hannah Smith (Chair), Laurie Morris (Treasurer), Sarah Lawson (Playgroup Manager), Lucy Farrar, Emily McLaughlin, Dan Morris, Angie Durrant.
Apologies:- Ashleigh Dackombe (Secretary), Jess Dixon (Trustee)
____________________________________________________________________
It was confirmed that a quorum was present so the meeting could proceed.
## **CHAIR’S REPORT**
Our accounts periods has been extended this year by three months (to 31[st] August) to allow the accounts and budget to both line up with the school year. We made this decision to simplify reporting and planning for the playgroup. We have also opened two new bank accounts to organise funds more efficiently and to place our surplus funds into interest bearing savings accounts.
In the new extended financial year our cash balance increased by £35k of which £31k was a pre-payment of fees for autumn 2025 from West Sussex County Council. This payment is included in our year end cash balance of £121k.
We started the year with an attendance of 92% in the mornings and 46% in the afternoons. This increased to 98% and 60% by July.
Following the resignation of both Lucy and Karen after working at Peter Pan for over 20 years, Jennie and Angie took over the role as joint managers and Sarah took on the administration role alongside also working as a practitioner.
We raised £3471.69 through fundraising for the year which included £190 from our stall at the Copthorne Carnival, £560 from the Santa float and over £1000 from our sponsored bounce! Funds are being saved to put towards our brand new garden (hopefully being completed Summer 2026).
Staff were given a 10% pay rise in April 2025
In the coming year (25/26) we started at 86% attendance in the mornings and 50% in the afternoons. As of April 2026, we are now full every morning with most afternoons now over 16 children. September 2026 is already looking to be very busy.
## **ELECTION OF THE COMMITTEE**
Hannah Smith, Ashleigh Dackombe, Laurie Morris & Jess Dixon will continue with their positions.
The following committee members were voted in by a show of hands to the following roles.
|**POSITION**|**NAME**|
|---|---|
|Chair|Hannah Smith|
|Treasurer|Laurie Morris|
|Secretary|Ashleigh Dackombe|
|Trustee|Jessica Dixon|
|Trustee|Lucy Farrar|
The Financial Report is attached.
COPTHORNE VILLAGE HALL, COPTHORNE BANK, COPTHORNE, RH10 3RE WWW.PETERPANPLAYGROUP.CO.UK INFO@PETERPANPLAYGROUP.CO.UK : 07745 255501
## PETER PAN PLAYGROUP
## ANNUAL ACCOUNTS 2024-2025
|**_ANNU_**|**_ANNU_**|**_AL ACCOUNTS 2024-2025_**
**_ANNU_**|**_AL ACCOUNTS 2024-2025_**
**_ANNU_**|**_AL ACCOUNTS 2023-2024_**
**_(FOR COMPARISON)_**
£30,466.66
£320.75
£182,929.45
£1,802.09
£786.19
£185,838.48
£98.75
£60.00
£191.70
£47.60
£144.96
£1,890.26
£131.06
£1,021.68
£244.00
£184.80
£4,502.21
£831.85
£110.09
£11,186.00
£70.79
£7,430.95
£302.00
£101,583.75
£130,032.45
£55,806.03
£86,272.69
£41,404.61
£5,603.95
£39,213.87
£86,272.69|
|---|---|---|---|---|
|OpeningBalance||£86,272.69||£30,466.66|
|**INCOME**|||||
|Children's Uniform
Fees
Voluntary contributions
Fund raising
Interest||£365.50
£210,985.29
£424.00
£3,471.69
£1,408.48||£320.75
£182,929.45
£1,802.09
£786.19|
|TOTAL||£216,654.96||£185,838.48|
|**EXPENDITURE**|||||
|Advertising
Bank Charges
Children's Uniform costs
DBS
Entertainer
Equipment(includes items bought with fund raising)
Fund Raising Costs
Insurance
Mobile Phone/Wifi
Payroll
Pension
Professional Fees
Provisions
Rent
Stationery/Postage
Tax NI
Training Courses
Staff Uniform
Wages||£68.40
£77.50
£1,255.86
£136.99
£563.23
£4,239.67
£349.77
£981.52
£418.99
£267.60
£6,011.20
£1,498.04
£1,845.72
£13,885.56
£306.66
£13,016.52
£775.25
£398.69
£135,503.28||£98.75
£60.00
£191.70
£47.60
£144.96
£1,890.26
£131.06
£1,021.68
£244.00
£184.80
£4,502.21
£831.85
£110.09
£11,186.00
£70.79
£7,430.95
£302.00
£101,583.75|
|TOTAL||£181,600.45||£130,032.45|
|**BALANCE**||£35,054.51||£55,806.03|
|TOTAL FUNDS||£121,327.20||£86,272.69|
|**REPRESENTED BY**|||||
|CAF MAIN A/C||£32,587.67||£41,404.61|
|EYPP||£3,961.62|||
|SAVINGS||£38,000.00|||
|CAF FUND RAISING||£6,454.33||£5,603.95|
|CAF CONTINGENCY||£40,323.58||£39,213.87|
|TOTAL||£121,327.20||£86,272.69|
||||||
**Accounts period has been extended by 3 months to end of August 2025 to line up with the school year and budget**
**Total funds include pre payment for fees for Autumn 2025 (£31061.69)**
## | Kn. CHARITY COMMISSION | Independent examiner's report on the | if 29, | FOR ENGLAND AND WALES accounts
## Section A Independent Examiner’s Report
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Report to the trustees/
members of PETER PAN PLAYGROUP
On accounts for the year | 31/08/2025 Charity no | 1031364
ended (if any)
Set out on pages
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- | report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended 31/05/2023.
- Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- Independent | have completed my examination. | confirm that no material matters have
- examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
- e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts givea ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* Please delete the words in the brackets if they do not apply.
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Name:
Relevant professional | TCA\ ( Trasowwt of Chater Accourtonts & otlerch)
qualification(s) or body
(if any):
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IER
1
Oct 2018
Section B
## Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
Oct 2018