2021-03-31-accounts - Tamar Valley Pre-School

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	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
	From	Period start date					To	Period end date
		Day 31	Month 04		Year 202 0	Day 01		Month 03	Year 2021

Section A Reference and administration details

Charity name				Tamar Valley Pre School

Other names charity is known by				N/A

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Charity name Tamar Valley Pre School
Other names charity is known
N/A
by
Registered charity number (if
any) [1031355]
Charity's principal address Calstock Village Hall
The Quay
Calstock, Cornwall
Postcode PL18 9QA
Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Chair Person
1 [Sophie ]
Wheatley
2 Rebecca Fierek Vice Chair
3 Alison Keane Treasurer
Secretary
4 [Morwenna ]
Tregellas
Claire Bissell Committee
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TAR

Jan 2019

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5 Member
6 Vipavee Committee
Vimolmal Member
Names of the trustees for the charity, if any, (for example, any custodian
trustees)
Name Dates acted if not for whole year
N/A
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Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A



Name of chief executive or names of senior staf members (Optional information)
N/A

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution) How the charity is Elected Committee members as per the Constitution. constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by)[Elected members at annual general meeting]

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TAR

Jan 2019

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Tamar Valley Pre School is affiliated to the Pre School Learning Alliance. We adopt many of their Policies and Procedures in particular relation to Safeguarding, Health and Safety, GDPR.

policies and procedures We adopt the Pre School Learning Alliance’s advice regarding the adopted for the induction induction and appointment of Trustee’s. We adhere to OFSTED and training of trustees; and guidance from the Early Years Foundation Stage with regard
· to recruitment of appropriate adults and undertake appropriate the charity’s safeguarding checks, including registration with OFSTED.
organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objectives of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or
Summary of the objects of ability; the charity set out in its governing document b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

TAR

Jan 2019

Tamar valley Pre School provides a safe, stimulating, loving and educational experience for children aged 2- 5 years. We are situated within a small community that does not have the benefit of many other childcare providers. We ordinarily hold a Baby and Toddler group ‘Tamar Valley Tot’s on two mornings per week. This is an opportunity for parents and children within our local community to come together, to meet other families within the community and to develop and strengthen relationships. We provide a safe and stimulating experience for young children and encourage parents and carers to support their child’s development through structured play activities and exploration through creative play and craft. This supports a child’s developing relationship with their care givers and is fundamental to their social, emotional and educational development. Summary of the main This is mirrored within our Pre School and our staff are activities undertaken for committed to the social, emotional and educational learning of the public benefit in the children who attend our setting. Our Pre School Manager relation to these objects and staffing Team plan enriching activities in line with the (include within this EYFS framework that also reflect a child’s individual learning section the statutory needs. We have a skilled Staffing Team who monitor and declaration that trustees support each individual child’s development and communicate have had regard to the their learning journey with parents and Carers. guidance issued by the Charity Commission on We provide early year’s care and education to children, and public benefit) also to infants (children under the age of two who attend our baby and toddler group). We have sourced and provided training to our staffing group to ensure that they are up to date with mandatory training for their role and also to support their continuing professional development and needs of the children within our Pre School. We employ a high staff ratio of staff members to children and are very much of the view that our children’s needs are paramount and therefore our staffing costs are high. During the pandemic we have been unable to welcome families to our stay and play group due to our limited space and facilities. We are proud that pre school has remained open during this difficult period and provide safe child care for those in our community. Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant, about: · policy on grantmaking; · policy programme related investment; · contribution made by volunteers.

TAR

Jan 2019

Section D Achievements and performance

TAR

Jan 2019

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Over the last financial year, we consider our primary achievements as follows:

An increase in the numbers of children attending our setting. Despite the impact of Covid lock down measures. Reflecting our commitment to delivering a safe and stimulating environment during times of adversity.
.
An ongoing relationship with Calstock CP School enabling smooth school transitions for children embarking on their primary education.

Over the next year we intend to further development our outdoor learning provision. We are currently fundraising for a solar panel and other equipment to maximise learning using sustainable resources.

We intend to resume plans and fundraising to obtaining our own premises. This is a long term project, we are hoping to restart the process of submitting a planning application.

We are optimistic that we will be able to return to some form of normality and re focus our fundraising efforts.

TAR

Jan 2019

Section E Financial review


Brief statement of the charity’s policy on reserves	Tamar Valley Pre School maintains a ringfenced amount reserved for any redundancies.
Details of any funds materially in defcit
Further fnancial review details (Optional information)
Youmay chooseto include additional information, where relevant about: · the charity’s principal sources of funds (including any fundraising); · how expenditure has supported the key objectives of the charity; · investment policy and objectives including any ethical investment policy adopted.	Tamar Valley Pre School main sources of funding comes from the following:- 1. Monies received from Parents and Carers for hours their children attend the setting. 2. Monies received from Cornwall Council for government funded children. 3. Monies received from Fundraising activities. 4. Monies received from charitable donation. As previously discussed, our running costs; including stafng expenditure is higher than monies receive from Parents payments and Council Payments. Nevertheless, as per our constitution we possess the view that the child’s experience is paramount and therefore fundraise accordingly to be able to provide and ongoing service to our community.

Section F Other optional information

TAR

Jan 2019

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s)[Mrs Sophie Ellen Rose ] Wheatley Position (eg Secretary, Chair Chair, etc) Date 30/01/2022

TAR

Jan 2019

Treasurers report 2020 - 2021

Cash balance at 1 April 2020 – £11,149.92 Balance at 31 March 2021 – £12,444.19

The charity has had an income of £50,613.34 (+ £6098.78) during this financial year.

The main source of income was from Council funded childcare for 2, 3 and 4 year olds receiving either 15 or 30 hours of free childcare; £35,056.30 (+£6968).

The second large source of income was from fee paying parents £6,263.96 (-£5949.85), this is much lower than the previous year due to the Covid-19 lockdowns.

Fundraising activities raised £1,994.46 and comprised of the selling of the yurt, the door stop sale and bake sale along with the Xmas activity packs. The charity also received £390 in donations.

Expenditures have totalled £49,319.07 (-£4559.44) meaning that we made a profit of £1294.27. Most of the spending is accounted for in the day-to-day costs of running the preschool; salaries £37,069.19 (- £1758.40) and rent £2985.50 (-£2818). Due to covid-19 a donation was made of £700 to the hall, to support them in difficult times. The following year (2021) we did not have to pay rent for Feb and March.

We have taken on a bookkeeper in November 2020 to help with maintaining the financial accounts, invoicing parents, and wage filing. This has cost £410 for November to March and has taken a lot of strain off the treasurer role.

Lockdown caused the preschool to be closed from April to the summer holidays – meaning we had no income from fee paying parents. Through the second lockdown we managed to stay open under reduced hours (only running on a Monday, Wednesday, and Friday), this further impacted money from fee paying parents. We were also unable to run TOTS through this entire year, so no money was received from this either. However, council funding was still received. During this time, we made use of the government furlough scheme and received a total of £4066.81 in Job Retention Scheme Grants. As a committee it was decided the staff would receive their full wage, despite working reduced hours, as a way of

supporting them as key workers whilst working in such unprecedented times.

Fundraising was heavily impacted by the lockdowns and social distancing requirements, meaning most activities weren’t possible.

The preschool has a reserve policy of keeping a level of reserves sufficient to cover redundancy pay to our staff should it be needed. This stands at £1003.86 which will continue to be maintained.

Amounts in brackets represent the different between the figures for 2019/2020.

Alison Keane Treasurer Tamar Valley Preschool

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Tamar Valley Pre-school members of

On accounts for the year ended

31[st] March 2021 Charity no 1031355 (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below *)

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

Signed: Nicola Hooper

Date: 24[th] December 2021

Name: NICOLA HOOPER

Relevant professional MAAT

IER

qualification(s) or body (if any):

Address: 21 CHERRY TREE CLOSE EXETER DEVON EX4 5AT

Section B Disclosure

Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)

IER

Give here brief details of any items that the examiner wishes to disclose .

IER

PROFIT AND LOSS AND BALANCE SHEET FOR TAMAR VALLEY PRE-SCHOOL 1st APRIL 2020-MARCH 2021

Profit and loss report

Balance sheet

INCOME			EXPENDITURE
pre-school fees	£	8,340.87	Salaries	£	41,379.35
Toddlers Fees	£	208.40	Rent and Rates	£	2,985.50	ACCOUNTS	Opening cash position		£	12,153.56
Vouchers	£	35,056.30	Other Premises Costs	£	50.00		Profit/loss		£	1,294.51
Milk Refund	£	-	Catering Costs	£	47.85		Closing cash position		£	13,448.07
Fund- raising	£	1,994.46	Consum- ables	£	247.16
Grants	£	4,066.81	Equipment	£	529.25				£	13,448.07
Donations	£	390.00	Office Costs	£	423.21		BANK
Bank interest	£	0.24	Services	£	2,263.86
Other	£	556.50	Training Costs	£	433.80		ACCOUNT	CURRENT	£	12,444.19
			Fundraising costs	£	-			SAVINGS	£	1,003.86
			Other	£	959.09
			Adjustment	£	-
							TOTAL		£	13,448.05
Total	£	50,613.58	Total	£	49,319.07
Profit/Loss				£	1,294.51

PREPARED BY N.HOOPER MAAT