CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st July 2022 Perlod start date To 30th June 2023 Perlod end date Charity name.. Rotary Club of the Deeplngs Charity registratlon number: Objectives and Attivities SORP referenc Summary of the purposes of the charity as set oul in its goveming document Par8 1.17 To ralso funds and General Charltable purposes both locally and internationally. Summary of the main activities in relation lo those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17and 1.19 The Charity makes grants to Indlvlduals and organlsatlons or provides human resources to help. The charity helps: Chlldrenfyoung People Elderlylold Peoplo People With Disabilities Other Charities Or Voluntary Bodies The General Publlclmankind The amounts donated to the various causes have been Itemised in the a¢counts. Stalemenl confirming whether the trustees have had regard to the guidan issued by the Charity Commission on public benefit Para 1.18 The Trustees hav8 due regard to all guidance given Achievements and Performance SORP referen Durlng the year, the Charity was able to put on various fundraising activities, somo for general funds and others Ilnked to spe¢ifi¢ causes. Autism, Prostate Cancer UK and End Polio. Followlng a dlfflcult tlme experienced by most people durlng the COVID pandemic, It was extraordinary how people were keen to support us during the year. One of the best events was the Father Chrlstmas being tsken around the Deeplngs. Thls Is a joint event with the Deeplngs Lions and brings much happiness to both young and old. Tho Charlty has aided people who have come here from Ukraine due to the war in that country and has provided funds to support the dlsasters In Turkeylsyrla and Paklstan. Support has been given to the varlous people and groups locally, as d8talled In the accounts. Summary of the main achievements of Ihe Gharity. identifying the difference the charity's work has made lo the circumstances of ils beneficiaries and any wider benefits to society as a whole. Pard 1.20 Financial Review Review of the charity's financial position at the end of the period Para 1.21 Th8 balance at the end of the year stands at £7,125.72, which is a satlsfactory amount to take forward into the new yoar to allow for funding of planned actlvltles. Statement explaining the policy for holding reserves stating why they are held Para 1.22 It is the Charity's alm to dlstrlbute funds as soon as possible. The balance carried forward at the year4nd allows the Charity to ensure that we can r88pond to events taking place early In the new year when our main fundralslng events have yet to occur. Amount of reserves held Para 1.22 £7,125.72 at year end Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Par3 1.22 None Parg 1.24 None Par8 1.23 None structure, Governance and Management Description of charily's trusts- Type of governing document trust deed, ro al charler How is the charity onstitLJted? le.g unincorporated association. CIO Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more Irustees Charltable Trust Para 1.25 Trust Deed Para 1.25 Reglstered with the Charity Commission th 12 January 1994 Para 1.25 The Trust deed sets out the procedure for the appointment of the Trustees each year, the members of the Rotsry Club elect the trustees. Reference and Administrative details Charil name Other name the charit uses Re istered charit number Charity's principal address Rota Club of the Dee in 1031334 13 Locks Close Deeplng St James Peterborough PE6 8RA Names of the charlty trusteos who manage the charlty Datès aet•d11 not for whtsl• oar Trustee name Offlce Ilf any) Namè of pèrson lor body) entitlèd toa olnt trustèè an Mary Martin President Members of the Rotary Club of the Deepings As above Carl Midgley Petor Hlbblns Socretary Treasurer As above 10 12 13 14 15 16 18 19 20 Cor orate trustees- names of the dlreclors al the date the re Dlr8ctor namo None ortwasa roved Name of trustees holding title lo propety belonging to the charity Trusta• namé None Dates acted If not for whole ear Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assots from the charity's own assets Declarations The trustees declare that they have approved th8 trustoes, report above. Signed on behalf of the charlty's trust888 Signature(s) Full name{s} Position (eg Secretary, Chalr, etc) Carl Turner M￿< Secretary Date 3010912023 **Registered Charity: 1031334** ## **Rotary Club of the Deepings Charity Account 2022/23** |||**Unrestricted Funds**|**Unrestricted Funds**|**Unrestricted Funds**||**Restricted Funds**|**Restricted Funds**|**Restricted Funds**| |---|---|---|---|---|---|---|---|---| |**Activity**|**Receipts**||**Expenditure**||**Receipts**||**Expenditure**|| |Grimethorpe Concert|£|9,092.60
|£|13,442.72
||||| |Xmas Market|£|1,359.32
|£|591.84
||||| |Rotary Run|£|4,010.96
|£|2,669.02
||||| |Rotary Quizzes|£|2,256.00
||||||| |Donations/Collections||||||||| |Polio|||||£|673.63
|£|416.63
| |Prostate|Cancer||||£|565.23
|£|565.23
| |Autism|||||£|257.00
||| |General|£|372.06
||||||| |Bank Compensation|£|850.00
||||||| |Fireworks|£|350.00
||||||| |Carnival|£|536.72
||||||| |HMRC Gift Aid|£|1,167.54
||||||| |Christmas Sleigh|£|4,210.10
|£|40.00
||||| |Can Collection|£|105.00
||||||| |**Donations**||||||||| |**Youth and Community**||||||||| |Calvert Trust|||£|500.00
||||| |Deepings Literary Festival|||£|75.00
||||| |Deeping Youth Group|||£|250.00
||||| |Ukrainians|||£|2,007.80
||||| |Deeping Library|||£|250.00
||||| |British Legion|||£|30.00
||||| |Scout Island Expenses|||£|20.00
||||| |Deepings Swimming Club|||£|200.00
||||| |Crocus Café - Coach|||£|300.00
||||| |Carers Sitter Service|||£|54.00
||||| |Langtoft Boards|||£|48.00
||||| |**International**||||||||| |Shelterboxes|||£|1,180.00
||||| |Turkey/Syria Disaster appeal|||£|1,000.00
||||| |Pakistan Disaster|||£|1,200.00
||||| |**Rotary Foundation**||||||||| |Donation|||£|2,000.00
||||| |AM Smith Uganda Visit|||£|120.00
||||| |OK Kids Watch Out Books|||£|896.80
||||| |**Amrit's Trek**||||||||| |St Barnabas|||||||£|1,400.00
| |Marie Curie|||||||£|1,400.00
| ||£|24,310.30
|£|26,875.18
|£|1,495.86
|£|3,781.86
| |**Balance B/F**
Plus Income
Less Expenditure
**Balance at end of year**
**Balance on Bank Accounts:**
**Restricted Funds C/F**
End Polio
257.00
£
Autism
257.00
£|11,976.60
£
25,806.16
£| |---|---| ||37,782.76
£
30,657.04
£| ||7,125.72
£| ||7,527.72
£| ||| Mathew Agbame 37 Silver Street Stevington MK43 7QN ## **To Whom It May Concern** Dear Sir/Madam, ## **Independent Examiner's Report to the trustees of Rotary Club of the Deepings Charity Account 01/07/2022 to 30/06/2023.** I report on the accounts of the charity for the year ended 30/06/2023 which are set out no pages 1 to 3. ## **Respective responsibilities of trustees and examiner** The trustees are responsible for the preparation of the accounts. 'The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility: 1. Examine the accounts under section 145 of the 2011 Act; 2. To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 3. To state whether particular matters have come to my attention. ## **Basis of independent examiner's report** Mv examination was carried out in accordance with the general Directions given by the Charity Commission. An examination Includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the next statement. ## **Independent Examiner’s Statement** In connection with my examination No matter has come to my attention.. l.which gives me reasonable cause to believe that in any material respect the a. to keep accounting records in accordance with section 130 of the charities Act 2011. to prepare accounts which accord with the accountin¥ records and comply widi tlie accoui)tiiig i-equii"ei)ieiits of ilie 201 l Act liave iiot beeii iiiet. oi. 2. to which, IJJ my opinion. attention should be drawn in order to enable a proper understanding nf the accoiints lo be reached Yours Faithfully Mathew Agbame Bsc, MBA, DipPFS DJliol