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Charity registration number: 1031326
Friends of the Yeatman Hospital
Annual Report and Financial Statements
for the Year Ended 31 March 2025
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Friends of the Yeatman Hospital
Trustees’ Report (continued)
We thus pursue a range of activities for the immediate and long-term benefit of the Yeatman Hospital
and for the care services that both it and other agencies provide to the community. The support that
we Offer reflects the widening role of the Hospital, but also recognises that the health of local residents
depends on broader factors than the provision of immediate medical services. We believe that these
activities comply with the purposes and objects of the Charity.
The trustees and advisers constitute an Executive Committee, which meets every quarter to review
our activities, to assess their success and to plan for the future. Working groups covering Finance and
General Purposes, Friends and Fund-raising Events, and Projects and Small Grants all meet at least
quarterly, exercise some delegated powers, and report to the full Executive Committee.
We have contributed to the consultation process in relation to future developments within the Dorset
HealthCare Trust's area, and hope that such representations have contributed to the expected
positive outcome for the Yeatman’s longer-term future. We continue to take particular interest in the
Minor Injuries Unit. We remain vigilant as we think it an easy target when moneyis tight or staffing
short, especially in light of the national preference that telephone and online consultation (NHS 111)
should replace face-to-face work. There have been reports that this service is not as satisfactory as
some would have us believe. Local residents are well aware that the MIU’s time should not be wasted
and are highly appreciative of its presence in the town.
We remain interested in the proposals for increased housing development in Sherborne, and the
pressure that this will place on both the Hospital and GP services. We have also engaged with Yeovil
District Hospital in trying to ensure the continuation of outpatient clinics at the Yeatman.
The Yeatman is a highly valued asset to the community comprising the town of Sherborne and its
surrounding villages. As is the case for many NHS institutions, the Hospital operates under significant
operational and financial pressure. We have supported and, whenever possible, responded to the
requests of the Matron and her highly professional staff, thus enabling our Charity to fulfil the needs of
the Hospital and its patients.
The Charity informs members about its activities by email when possible. It also runs a website that
illustrates its work, publicises its charitable activities, and gives notice of its events. Work to refresh
the site is in hand. The website includes a donation facility, but the Charity does not appeal to the
public directly for funds, other than through its fund-raising events.
The computerised membership database, compiled almost a decade ago, is under revision to ensure
its continuing accuracy with respect to members’ contact details and the Gift Aid status of donations
received.
We are a relatively small charity, but those who serve as its trustees are energetic in pursuing its
objects. We firmly believe that we continue to be successful in our support of the Yeatman Hospital.
This is made possible only by the donations of our supporters both in the local community and from
wider afield, and we never fail to marvel at their generosity.
Public benefit
We refer to the Charity Commission’s general guidance on public benefit when reviewing and
planning our activities. In particular, the trustees consider how those activities will achieve the aims
and objectives they have set. The focus of our activities remains the support of both in-patients and
day patients at the Yeatman Hospital so as to benefit patients’ well-being whilst in the care of the
Hospital, but we are also responsive to needs outside the Hospital’s walls.
The Trustees confirm that they have complied with the requirements of Section 4 of the Charities Act
2011 to have due regard to the public benefit guidance published by the Charity Commission.
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Friends of the Yeatman Hospital
Trustees’ Report (continued)
Investment policy and objectives
The Charity may invest any or all of its funds in cash. It will not invest in unlisted company securities,
own land or property solely for investment, or acquire complex financial instruments.
Cash deposits will be normally placed only with institutions covered by the FSCS compensation
scheme, and will be placed so as to obtain the best available interest rate over a term or notice period
of not more than one year, unless the trustees are confident that the funds will not be required for a
longer term and that the higher interest rate obtained thereby is sufficient to justify the longer term or
notice period.
Short-term investments will be placed so as to minimise risk and volatility and must have sufficient
liquidity to meet unanticipated spending requirements. Long-term investments may be placed with
increased risk and volatility in the interests of higher growth or returns. Professional advice will be
taken in such circumstances.
The Charity will make investment decisions that show concern for maintaining its caring ethos, and
therefore investments that support products and services incompatible with the Charity’s objects will
be avoided as far as possible. Direct investment in organisations whose principal operations are in
areas such as alcohol, gambling, tobacco and military equipment will not be made.
Going concern
With the resources available to the Charity at 31 March 2025 the trustees are of the opinion that the
Charity can continue with its normal levels of activity in the coming year and can safely act as a going
concern.
Structure, governance and management
Nature of governing document
The Charity is an unincorporated association. Its governing document is a constitution based on the
Charity Commission’s Model Constitution (form GD3 November 2013 new format January 2017) and
is a Charity registered in England and Wales, number 1031326.
Recruitment and appointment of trustees
Under clauses 17 and 18 of the constitution, the Officers (Chair, Vice-chair, Hon Secretary, Hon
Treasurer) retire at each annual general meeting but are eligible for re-election. The other trustees are
elected for three years and are eligible for re-election for a further three years before having to stand
down for one year. The nominated representatives serve as appointed by their organisations and are
advisers but not trustees.
Induction and training of trustees
Although members have the unfettered right to elect persons of their choice at the annual general
meeting, the existing trustees normally propose potential new trustees after advertising vacancies,
inviting applications, and interviewing candidates to assess their suitability and commitment.
Candidates are usually invited to attend a trustees’ meeting as an observer before committing
themselves, and successful candidates are offered appropriate training and support.
Trustees are required to disclose all relevant interests, register them in accordance with the Charity’s
policy and withdraw from decisions where a conflict of interest arises.
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Friends of the Yeatman Hospital
Trustees’ Report (continued)
Arrangements for setting key management personnel remuneration
The trustees consider that they constitute the key management personnel of the Charity in charge of
directing and controlling the Charity and running and operating the Charity from day to day. All
trustees give their time freely and no trustee remuneration was paid in the year. Trustees are entitled
to be reimbursed for expenses incurred in carrying out their duties, and these expenses and
transactions with related parties (if any) are disclosed in the accounts. Trustees are also reimbursed
for purchases made on the Charity’s behalf.
The Charity has one part-time employee, and arrangements for paying salary, PAYE, National
Insurance and pension contributions comply with the relevant legislation.
Other policies
Data protection
The trustees have published a privacy policy which addresses the requirements imposed by the Data
Protection Act 2018.
Complaints
The trustees have implemented a complaints handling policy.
Safeguarding and volunteer management
The trustees have implemented procedures to ensure, as far as possible, the safeguarding of those
who volunteer to serve the Charity. Procedures to safeguard vulnerable individuals who may come
into contact with the Charity's volunteers are carried out by Dorset HealthCare University NHS
Foundation Trust, which manages the Yeatman Hospital.
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Friends of the Yeatman Hospital
Trustees’ Report (continued)
Major risks and management of those risks
The Trustees regularly review the major risks to which the Charity is exposed and the systems in
place to mitigate those risks. The Trustees continue to formalise and strengthen their routine risk
review process and have established a formal risk register.
Plans for future periods
Aims and key objectives for future periods
In the immediate future the Charity intends to continue to support both the Yeatman Hospital directly
and the wellbeing of its patients, who are defined in the broadest terms permitted by the Charity’s
objects, independently. To assist in planning, the Charity maintains a five-year plan for future capital
expenditure. This plan is revised frequently in the light of changing circumstances.
Support to the Hospital comprises the purchase and replacement of some items of equipment that are
beneficial to the Hospital and its patients but are not supplied by the NHS, and financing
improvements to the Hospital's building and facilities which are similarly not a priority for public
funding within a limited budget. These improvements are implemented by the Dorset HealthCare
University NHS Foundation Trust, and a former trustee of the Charity has been engaged to advise it
and to negotiate with the Trust on the Charity’s behalf.
The Charity remains concerned with the mental health of the area’s young people, and will continue to
work with the local schools on projects intended to ameliorate this unwelcome consequence both of
measures taken to control the COVID-19 pandemic and of the pernicious influence of social media. It
will continue to provide equipment to the district nurses, who operate from a base in the Hospital, so
that they become more efficient in their use of time spent with patients.
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Friends of the Yeatman Hospital
Trustees’ Report (continued)
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
President Mr M Hatch
Trustees Professor Sir Christopher Coville KCB (resigned 15 October 2025)
Mr M Parkinson, (Honorary Secretary from 18 October 2024)
Mr J Thompson, Honorary Treasurer
Ms J Warburton, (resigned 18 October 2024)
Mrs F Hartley, (resigned 22 May 2025)
Ms C Whybrew
Ms B Wingfield Digby (resigned 10 June 2025)
Mrs J Mears, (Chair from 15 October 2025)
Mrs A Johnsen
Mr V Coleridge-Matthews
Mr R Charrington (appointed 11 March 2025)
Ms L Lewis (appointed 11 March 2025)
Appointed advisers Mrs A Low, Matron of the Yeatman Hospital
Other advisers Mrs H Lawes, representative of the Dorset HealthCare University
NHS Foundation Trust
Mr J Stokoe CB CBE, Honorary Secretary (resigned 18 October
2024)
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/////////////////////////////////////////
/////////////////////////////////////////
0
-
0
-
0
-
0
0
/////////////////////////////////////////
/////////////////////////////////////////
(
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(
(
(
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A/
(
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Unrestricted Restricted ./.0 ./.4
3 3 3 3
2 113,795 100,275 214,070 47,434
3
3 4,310 4,310 7,930
3
A 71,463 71,463 59,815
189,568 100,275 289,843 115,179
# (5,133) 3 (5,133) (4,722)
6 (305,136) (1,314) (306,450) (239,443)
(310,269) (1,314) (311,583) (244,165)
3
16,572 16,572 11,756
(104,129) 98,961 (5,168) (117,230)
>''? '' 3 3
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./.0 ./.4
3 3
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----- Start of picture text -----
/////////////////////////////////////////
Mr J Thompson, Honorary
Trustee
/////////////////////////////////////////
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Friends of the Yeatman Hospital
Notes to the Financial Statements for the Year Ended 31 March 2025
(continued)
Deferred income
Deferred income represents amounts received for future periods and is released to incoming
resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or
- The donor has imposed conditions which must be met before the charity has unconditional
entitlement.
Investment income
Interest on funds held on deposit is included when receivable and the amount can be measured
reliably by the Charity; this is normally upon notification of the interest paid or payable by the bank.
Dividends are recognised once the dividend has been declared and notification has been received of
the dividend due.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, when
it is probable settlement is required and the amount can be measured reliably. All expenditure is
accounted for on an accruals basis. All costs are allocated to the applicable expenditure heading that
aggregate similar costs to that category. Where costs cannot be directly attributed to particular
headings they have been allocated on a basis consistent with the use of resources, with central staff
costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the
asset’s use. Other support costs are allocated based on activity.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those
incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities
and services for its beneficiaries. It includes both costs that can be allocated directly to such activities
and those costs of an indirect nature necessary to support them.
Grant expenditure
Grants payable are payments made to third parties in the furtherance of the charitable objects of the
Charity. In the case of an unconditional grant offer this is accrued once the recipient has been notified
of the grant award. Grant awards are subject to the recipient fulfilling performance conditions are only
accrued when the recipient has been notified of the grant and any remaining unfulfilled conditions
attaching to the grant are outside the control of the Charity.
Grant provisions
Provisions for grants are made when the intention to make a grant has been communicated to the
recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
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Friends of the Yeatman Hospital
Notes to the Financial Statements for the Year Ended 31 March 2025
(continued)
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis
consistent with the use of resources, for example, allocating property costs by floor areas, or per
capita, staff costs by the time spent and other costs by their usage.
Governance costs
These include the costs attributable to the Charity’s compliance with constitutional and statutory
requirements, including accounting and audit if required, strategic management and Trustee’s
meetings and reimbursed expenses. These costs are included under costs of charitable activities.
Taxation
As a registered charity Friends of Yeatman Hospital is exempt from taxation in respect of income or
capital gains to the extent that such income or gains are applied exclusively to charitable purposes.
The charity receives no similar exemption for VAT.
Tangible fixed assets
Individual fixed assets costing £1,000 or more are initially recorded at cost, less any subsequent
accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any
estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate
Office equipment 25% reducing balance
Fixed asset investments
Investments are a form of basic financial instrument and are initially recognised at their transaction
value and subsequently measured at their fair value as at the balance sheet date using the closing
quoted market price. The statement of financial activities includes the net gains and losses arising on
revaluation and disposals throughout the year.
The Charity does not acquire put options, derivatives or other complex financial instruments.
The main form of financial risk faced by the Charity is that of volatility in equity markets and
investment markets due to wider economic conditions, the attitude of investors to investment risk, and
changes in sentiment concerning equities and within particular sectors or sub sectors.
All gains and losses are taken to the Statement of Financial Activities as they arise. Realised gains
and losses on investments are calculated as the difference between the sales proceeds and their
opening carrying value or their purchase value if acquired subsequent to the first day of the financial
year. Unrealised gains and losses are calculated as the difference between the fair value at the year
end and their carrying value. Realised and unrealised investment gains and losses are combined in
the Statement of Financial Activities.
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Friends of the Yeatman Hospital
Notes to the Financial Statements for the Year Ended 31 March 2025
(continued)
Fund structure
Unrestricted income funds are general funds that are available for use at the Trustees' discretion in
furtherance of the objectives of the Charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the
use of which is restricted to that area or purpose. There are three restricted funds - one for Dementia,
one for End of life and one for Education.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which
fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation
to pay further contributions even if the fund does not hold sufficient assets to pay all employees the
benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities
when they are due. If contribution payments exceed the contribution due for service, the excess is
recognised as a prepayment.
Financial instruments
Classification
Financial assets and financial liabilities are recognised when the charity becomes a party to the
contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual
arrangements entered into. An equity instrument is any contract that evidences a residual interest in
the assets of the charity after deducting all of its liabilities.
Recognition and measurement
All financial assets and liabilities are initially measured at transaction price (including transaction
costs), except for those financial assets classified as at fair value through statement of financial
activities, which are initially measured at fair value (which is normally the transaction price excluding
transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement
constitutes a financing transaction, the financial asset or financial liability is measured at the present
value of the future payments discounted at a market rate of interest for a similar debt instrument.
Financial assets and liabilities are only offset in the statement of financial position when, and only
when there exists a legally enforceable right to set off the recognised amounts and the Charity intends
either to settle on a net basis, or to realise the asset and settle the liability simultaneously.
Financial assets are derecognised when and only when a) the contractual rights to the cash flows
from the financial asset expire or are settled, b) the Charity transfers to another party substantially all
of the risks and rewards of ownership of the financial asset, or c) the Charity, despite having retained
some, but not all, significant risks and rewards of ownership, has transferred control of the asset to
another party.
Financial liabilities are derecognised only when the obligation specified in the contract is discharged,
cancelled or expires.
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3
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funds ./.0 ./.4
3 3 3 3
100,275 115,174 25,021
3
15,326 18,747
3
79,247 11,516
3 3 3
(13,063)
3
4,323 5,213
100,275 214,070 47,434
was attributable to unrestricted funds and £100,275
a negative legacy income.
Unrestricted
funds Total Total
General ./.0 ./.4
3 3 3
4,310 4,310 7,880
3 3 50
4,310 4,310 7,930
funds in 2025 and 2024.
Unrestricted
funds Total Total
General ./.0 ./.4
3 3 3
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./.0 ./.4
3 3 3
1,443 1,769
2,360 422
3,803 2,191
Total Total
./.0 ./.4
3 3 3
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----- Start of picture text -----
funds ./.0 ./.4
3 3 3 3
1,314 209,192 138,672
3
11,182 15,080
3
22,045 25,825
3
4,390 4,038
3
26,981 23,538
3
688 500
3
31,772 31,196
3 3
200
3 3 3 #'A
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----- Start of picture text -----
./.0 ./.4
3 3 3
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./.0 ./.4
3 3
1,870
135,210
3
1,593
688 500
15,080
200 3
31,196
3 #'A
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funds ./.0
3 3 3
3
247,025
101,255 1,773,762
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(344,845)
101,255 1,675,942
Total funds
Restricted at 31 March
funds ./.4
3 3 3
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230,453
2,195 1,609,345
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----- End of picture text -----