## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 08 2019 **To** 31 07 2020 **From** **To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1031324 Broughton Pre School **Charity's principal address** Conker Lodge (Broughton Primary School) School Lane, Broughton Hampshire **Postcode SO20 8AN** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Emily Waller Chair
2 Emily Palmer Treasurer
3 Emily Van Noort Fundraiser
4 Elisabeth Cummins Fundraiser
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Early Years Learning Alliance Constitution Type of governing document - (eg. trust deed, constitution) Trustees/Committee How the charity is constituted (eg. trust, association, company) Selection of new volunteers based upon voting by committee members Trustee selection methods and minuted in AGMs. - (eg. trust, association, company) (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; All new committee members are subject to a DBS check and must be registered prior to commencement of any charitable activity or responsibilities. In addition to the committee, the pre school has an appropriately qualified manager, deputy manager and 2 further staff members who are all kept up to date with relevant qualifications as required by ofsted. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objective of the charity is to provide high quality early years education and childcare for local children between the ages of 2 to 4 years old. Alongside the provision of childcare, the charity focuses on **Summary of the objects of the** development of children to equip them with the physical, mental and **charity set out in its** emotional skills required to start their primary school education. **governing document** The preschool is run in a safe, clean and well resourced environment where children are given the opportunity to participate in a wide range of fun and educational activities which promote all areas of development and learning. March **2012** **TAR** 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Learning is encouraged through play and activities which are designed and planned around the children’s interests, aiming to support and extend their learning. Guidance on determining and planning these activities are taken from the relevant professional frameworks and are recorded using our online platform, Tapestry. Play and activities are designed to develop numeracy, literacy, social and motor skills as set out in the curriculum. Activities can take the form of baking, planting seeds, puzzles, stories and song time to watching development of caterpillars and tadpoles to one to one numeracy lessons and outdoor play on our varied equipment including balance bikes, a mud kitchen and climbing equipment. To compliment and leverage the benefit of our various activities, each child is assigned a key worker who is responsible for the care, mental, health and development of that child which is recorded in our Tapestry portal. Tapestry is available to parents enabling them to be kept informed with the activities, behaviour and achievements of their child, alongside assessments and an annual report. The preschool has numerous policies and procedures in place that are compliant with the Statutory Framework for The Early Years Foundation Stage. Inductions on these policies and procedures are given to any new staff members when employment commences. Broughton preschool supports the local public by providing excellent quality ‘low cost’ childcare and education as does not cap nor discriminate against the number of government funded children who attend, despite the financial implications of this. To enable the charity to operate as a going concern and keep fees low, several varied fundraising events are run by the committee and volunteers on an annual basis. To this extent, the trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance The 2019-2020 school year saw unprecedented times when the Covid-19 **Summary of the main** pandemic led to the national lockdown commencing March 2020. This **achievements of the charity** meant that the pre school was closed for the entire 2020 lockdown and **during the year** this has had a number of impacts on the Charity. Most significantly, financially. Throughout the national lockdown period, the decision was taken not to charge those parents who had previously booked a place for their child at the pre school during the lockdown period, thereby affecting revenue. In line with this, the committee assessed our financial position and agreed to continue paying our valued staff their usual monthly wages at 100%. Additionally, due to restrictions, fundraising became very challenging and the committee felt it was also inappropriate during this period. Whilst all these factors had an adverse impact financially, the pre school was fortunate to negate or reduce a large proportion of reduced income through the furlough of one member of staff (in line with guidance), continued funding of government funded child places, and small business Covid-19 grants from the local authority, Hampshire County Council. Throughout lockdown, staff continued to deliver some service and maintained relationships with children though the provision of online story time, and the encouragement of parents to update Tapestry with their child’s development and activities. Staff members also took part in some online training during this period, helping them to maintain their professional knowledge and prepare for the re-opening of preschool under new Covid-19 operating procedures. When the national lockdown finished and children returned to preschool, the staff were well prepared, having considered and implemented a number of new operating procedures including, logistics of operating in ‘bubbles’, new cleaning routines and identifying Covid-19 safe activities. As a result, the preschool managed to avoid any cases within the preschool and was able to continue a high standard of uninterrupted childcare in a safe environment. This was not an insignificant achievement, especially given the unprecedented nature of the environment at that time, and the success is testament to the calibre, diligence and dedication of the management staff. Before and after the national lockdown the committee continued with their fundraising efforts generating c. £5000 through events and donations., These funds have been invested in improving facilities, purchasing new equipment and enable the provision of materials for learning activities. In summary, despite the pandemic, the pre school has managed to continue operating to a high standard and remains financially stable, serving the local community with safe and reliable childcare. This is evident in the continued high uptake of places from the local community. March **2012** **TAR** 4 Section E Financial review Sufficient fiJrKls are held lo cover dosure or unforeseen event costs suth as redundancy or loss of inc(xne. Access to these funds is restricted and Brlef statement of the charity's policy on reserves Detalls of any funds matsrially In deficit Further fina￿la1 review details (Optioftal Snfomiation) The chaiitys principa sowces of *e from fees, government early years ethjcation fvndirvJ. fundraisirvJ and donations. You may choose to include additional infomation, where relevant abouL' the charitys pmcipal sources of funds (indudng any fundraising). how expendibjre has supported the key objectives of Ihe charity, investment policy and objectives including any elhical investrnent policy adopted. Expenditure tym £2(Kl is wapproved by the committee after a req￿st is submitted by the pre school manager. This request will indude a desrJiption reasoThlustification of the expenditure, this is assessed givtng consideration to the 0tr4ectsve5 of the ch￿lty alongside ivs current arKI future financial position. Brougmon Preschool is currently in a swnd financial posiiion and would be able to survive a further national lockdown shwld the situation arise. The biggest risk faciThJ the WeschO￿ is a signifi(ant drop in govemment funding or wjtake in chiklcare p)silions. This risk is partly rnanaged through the conscious mainlerBnce of fAf strong reputation in the lool communi and advertisin local mediuns. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, ￿pOrt above. Slgned on behalf of the charity's trustees Signature(s> Full name(s) Positlon (eg Secretary. Chair. etc) Etr4ILY L) M ILg Pl￿￿££ **----- Start of picture text -----**
Broughton Pre School 1031324
Receipts and payments accounts CC16a
For the period 01/08/2019 31/07/2020
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees/Funding 76,268 - - 76,268 74,637
Fundraising 3,771 - - 3,771 5,921
Donations 4,569 - - 4,569 6,215
Interest - 224 - 224 223
Other - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
84,608 224 - 84,833 86,996
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 84,608 224 - 84,833 86,996
A3 Payments
Wages 49,314 - - 49,314 45,238
Service Charges 7,635 - - 7,635 5,805
Equipment 4,718 - - 4,718 1,807
Trips/Activities 1,815 - - 1,815 223
Other 179 - - 179 98
Tax/NI 7,315 - - 7,315 8,358
Pension 4,158 - - 4,158 3,043
Admin/Insurance 1,969 - - 1,969 2,180
Maintenance 517 - - 517 371
Sub total [ 77,618 ] - - 77,618 67,123
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 77,618 - - 77,618 67,123
Net of receipts/(payments) 6,990 224 - 7,215 19,873
A5 Transfers between funds - - - - -
A6 Cash funds last year end 30,944 44,871 - 75,815 -
Cash funds this year end 37,934 45,096 - 83,030 19,873
**----- End of picture text -----**
CCXX R1 accounts (SS) 21/05/2021 1 Section B Statement of assets and liabilities at the end of the period Details funds nBWESie funds funds arostÉ B1 Cash funds 37J34 45.Q98 funds funds aw*si£ funds npa5Ut£ lo naqrest£ FMMI Costlopknall Cunnt vthe Details B4 Assets rEtained forthe charitys own use Fund * TA•kh Ee.oiis on BS Liabilitigs 9ned byone LY tru#etrsthi b8haKol all lh8 t￿tE85 int Name CCXX R2 a¢¢(wts {SSI ## **Broughton Pre-School 2019-2020 P&L** |**_Income:_**|**_2019-2020_**|**_2019-2020_**|| |---|---|---|---| |Fees/Funding|76,268.49||| |Fundraising|3,770.85||| |Donations|1,264.47||| |Voluntary Contributions|3,304.30||| |**_Total Income_**||**84,608.11**|| |**_Expenditure:_**|||| |Wages, Pension & HMRC|(60,786.32)||| |Insurance|(651.44)||| |Internet/Website costs|(280.29)||| |HCC Rent & Rates|(4,975.88)|_6.5% _|_cts_| |Broughton School services|(2,658.73)||| |Small equipment, books and computers|(4,861.83)||| |Training & Memberships|(484.80)||| |Recoverable costs|(1,413.50)||| |Supermarket & Activities|(336.33)||| |Admin|(480.68)||| |Advertising|0.00||| |Maintenance|(516.71)||| |Other|(171.15)||| |||**(77,617.66)**|| |**_Profit/(Loss)_**||**£6,990.45**|| BROUGHTON PRE-SCHOOL Sort Code 20-02-25 Account No 90742821 SWIFTBIC BUKBGB22 IBAN GB73 BUKB 2002 2590 7428 21 Issued on 24 August 2020 MRS EMILY PALMER BROUGHTON PRE-SCHOOL SCHOOL LANE BROUGHTON HAMPSHIRE SO20 8AN ## Your Community Account ## At a glance ## 23 Jul - 21 Aug 2020 ||| |---|---| |Date|S
M
u
M
u
E
Y
b
C
Description
Money out £
Money in £
Balance £
Start Balance
41,967.64
Direct Debit to Nest
Ref: It000000837779
296.91
41,670.73
On-Line Banking Bill Payment to
Pre School Learnin
Ref: Wys6818-TT
48.72
41,622.01
On-Line Banking Bill Payment to
Katie-Byrne-Perkin
Ref: Wages
279.38
41,342.63
On-Line Banking Bill Payment to
HMRC PAYE/Nic Cumb
Ref: 663PD00119314
490.72
40,851.91
On-Line Banking Bill Payment to
Mrs S Perrett
Ref: Wages
786.09
40,065.82
On-Line Banking Bill Payment to T
Haynes
Ref: Wages
1,084.05
38,981.77
On-Line Banking Bill Payment to P
Jennings
Ref: Wages
1,711.23
37,270.54
On-Line Banking Bill Payment to
Hcc
Ref: 58156707
4.42
37,266.12
On-Line Banking Bill Payment to
Batemans Trust
Ref: Broughton Pre
176.40
37,089.72
On-Line Banking Bill Payment to
Hcc
Ref: Cust No 1111482
199.02
36,890.70
On-Line Banking Bill Payment to
Hcc
Ref: 3910031881
439.02
36,451.68
Continued| ||| |23 Jul|| |27 Jul|| |29 Jul|| ||| |S|tart balance
£41,967.64| |---|---| |M
u|oney out
£5,664.71
Commission charges £0.00| |M
u|oney in
£1,854.21
Gross interest earned £0.00| |E|nd balance
£38,157.14| |Y
b
C|our deposit is eligible for protection
y the Financial Services
ompensation Scheme.| Barclays Bank UK PLC. Authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority (Financial Services Register No. 759676). Registered in England. Registered No. 9740322. Registered Office: 1 Churchill Place, London E14 5HP. Page 1 Broughton Pre-School • Sort Code 20-02-25 • Account No 90742821 ||Date
Description
Money out £
Money in £
Balance £
Balance brought forward from previous page
30 Jul
Deposit Re 32Andover 100231
1,482.28
37,933.96
3 Aug
Direct Debit to 1&1 Internet Ltd.
Ref: V59813720-93880131
18.00
37,915.96
7 Aug
Direct Debit to BCard Commercial
Ref: 5476760642515665
130.75
37,785.21
20 Aug
Direct Credit From MacDonalds&H
Ref: James MacDonald
97.88
37,883.09
Direct Credit From Miles EK
Ref: Freddie Van Noort
274.05
38,157.14
21 Aug Balance carried forward
38,157.14
Total Payments/Receipts
5,664.71
1,854.21
36,451.68|Date
Description
Money out £
Money in £
Balance £
Balance brought forward from previous page
30 Jul
Deposit Re 32Andover 100231
1,482.28
37,933.96
3 Aug
Direct Debit to 1&1 Internet Ltd.
Ref: V59813720-93880131
18.00
37,915.96
7 Aug
Direct Debit to BCard Commercial
Ref: 5476760642515665
130.75
37,785.21
20 Aug
Direct Credit From MacDonalds&H
Ref: James MacDonald
97.88
37,883.09
Direct Credit From Miles EK
Ref: Freddie Van Noort
274.05
38,157.14
21 Aug Balance carried forward
38,157.14
Total Payments/Receipts
5,664.71
1,854.21
36,451.68|Date
Description
Money out £
Money in £
Balance £
Balance brought forward from previous page
30 Jul
Deposit Re 32Andover 100231
1,482.28
37,933.96
3 Aug
Direct Debit to 1&1 Internet Ltd.
Ref: V59813720-93880131
18.00
37,915.96
7 Aug
Direct Debit to BCard Commercial
Ref: 5476760642515665
130.75
37,785.21
20 Aug
Direct Credit From MacDonalds&H
Ref: James MacDonald
97.88
37,883.09
Direct Credit From Miles EK
Ref: Freddie Van Noort
274.05
38,157.14
21 Aug Balance carried forward
38,157.14
Total Payments/Receipts
5,664.71
1,854.21
36,451.68| |---|---|---|---| ||30 Jul|Deosit Re 32Andover 100231
148228|37,933.96| |||p
,.|| ||3 Aug||| ||7 Aug||| ||20 Aug||| ||21 Aug||| ||||| Anything wrong? If you notice any incorrect or unusual transactions, see the next page for how to get in touch with us. Page 2 ||**Aug'19**|**Sep'19**|**Oct'19**|**Nov'19**|**Dec'19**|**Jan'20**|**Feb'20**|**Mar'20**|**Apr'20**|**May'20**|**Jun'20**|**Jul'20**|**Total**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Income**|2,739.07|18,912.78|3,589.00|2,218.07|2,150.71|22,483.43|8,496.95|595.23|20,476.17|75.00|1,424.98|4,491.38|87,652.77| |**Expenditure**|(6,027.16)|(8,818.92)|(5,989.15)|(6,464.45)|(5,988.13)|(7,383.77)|(9,984.26)|(5,855.17)|(6,985.04)|(5,760.03)|(5,813.66)|(5,592.58)|(80,662.32)| |**Closing**|**27,655.42**|**37,749.28**|**35,349.13**|**31,102.75**|**27,265.33**|**42,364.99**|**40,877.68**|**35,617.74**|**49,108.87**|**43,423.84**|**39,035.16**|**37,933.96**|**37,933.96**| |**Bank**|27,689.39|37,749.28|35,349.13|31,102.75|27,265.33|42,364.99|40,877.68|35,617.74|49,108.87|43,423.84|39,035.16|37,933.96|#########| |_Check_|_(33.97)_|_0.00_|_0.00_|_0.00_|_0.00_|_0.00_|_0.00_|_0.00_|_0.00_|_0.00_|_0.00_|_0.00_|| |**Opening as at**|**01/09/19**|**30,943.51**|||||||||||| Matches bank statement and unrestricted funds cash balance at year end on receipts and payments account 125 Portland StreeL Manchester MI 4QD www.themanche5ter.co.uk 0161 923 8065 Broughton Pre-school Broughton Stockbridge Hampshire S020 8AN Statement Date 31-May-d020 Date Transaction Details Receipts Balance Brought Forward Interest Tax Paid Withdrawals Balance 44871.53 45095.89 45095.89 31-Hay-20 31-May-20 0.00 Balance Carried Forward 45095.89 nfomiation about your Easy Access Business Saver (correct as at 31 May 2020) our Account Number: 9802-36996-5/1 nterest Rats: 0.50010 gross l AER o rate change5 have takeft platr on Easy Access Business Saver during the last 12 months. Please note that further to our ecent communication the interest rate Is due to reduce to O.IOO/o gross l AER on the 10 June 2020. her interest rates may have teen applicable on your account if you had switched to Easy Ac￿S Business Saver from another ccount type during the last 12 month5, WithdTrwals and closures are available Immediately without notitr or penalty. our deF*)sits are eligible for protection under the Flnancial Servi￿$ Compensation Scheme. A compensation limit applies. Thls Is ￿t a statement for the purpose of Sethon 975 of the Income Tax Att 2007. Interest has been pald without the deduction of income tsx. AER stsnd5 for Annual Eauivalent Rate and IIIv5tratss what the interest rate would be If Interest Wa5 pald and added to the account once each yea (￿rflOO￿A715£rYke5 Re9tswnumbffls20004& HEcKloffte.. 125P￿t￿￿5t￿m0￿KheSÈer￿14Oll thfthebL4k*nqSodth5Assodctky). lIK￿￿Once0￿1¢0￿&￿theAn0rf1J1SeM￿S Corn￿$￿t￿￿h￿￿ R￿￿tlY¥dAn fftthREgtsi¥. RegtsturnffiterJ50&