**Longthorpe Playgroup Trustee Annual Report For the year ended 31st July 2023** The trustees present their report and independently examined financial statements for the year ended 31st July 2023. ## **Reference and Administrative Details:** Registered Name: Longthorpe Playgroup Working Name: Longthorpe Preschool Charity No: 1031164 Operational Address: The Memorial Hall, 295 Thorpe Road, Longthorpe, Peterborough, PE3 6LU Trustees at date of Report: Chair, Treasurer Haider Ali Secretary Hannah Bryant Ruth Bryant Roswana Bibi Rachna Digpal Bankers: Barclays Bank PLC Independent Examiner: Mark Bedford MJB Financial Services 11 Belton Road Stanground Peterborough PE2 8UU **Longthorpe Playgroup Trustee Annual Report For the year ended 31st July 2023** ## **Structure, Governance & Management:** The is a membership organisation governed by a constitution which was adopted on 12th July 2006. Members can be parents or guardians of all children who attend playgroup or other interested individuals approved by the Committee. Members appoint/confirm committee members at the AGM. ## **Objects and activities:** The aims of the Preschool are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: - (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; - (b) encouraging the study of the needs of the children and their families and promoting public interest in and recognition of such needs in the local area; - (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. The trustees and staff give careful consideration to the Commission’s guidance on public benefit when setting objectives and planning activities. All families within the local community are encouraged to use our services. Fees are kept low so that our childcare remains affordable to all. All children are eligible for Nursery Education Funding, which is provided by the Local Authority, the term after they become 3 years old. ## **Achievements and Performance:** Longthorpe Pre School showed a surplus of 3,865 over the financial year ended 31 July 2023. The charity has reviewed the salaries of its employees in line with the current cost of living. This has helped the charity mitigate the recruitment challenge faced by the childcare sector in the country. ## **Financial Review:** The Trustees aim to apply all funds received to the charitable objects. The preschools closing balance on 31st July 2023 is £198,844. These funds are earmarked for potential furlough clawbacks and redundancy reserves. **Longthorpe Playgroup Trustee Annual Report For the year ended 31st July 2023** Throughout the year our reserve cash balance has remained over the reserve level and set at £74,267 which will cover and account for PILON, a redundancy fund and also rental charges for both sites. This report has been approved by the Trustees on and has been signed on their behalf by: Signature: ___________________________________ a Full Name: Haider Ali Date: 29 April 2024 **LONGTHORPE PRESCHOOL** CHARITY COMMISSION REGISTERED NO: 1031164 ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **For the Period 1st August 2022 to 31st July 2023** |**NOTE**
**INCOMING RESOURCES**
3
**Income from:**
Donations
A1
Charitable activities
A2
Other trading activities
A3
Investments
A4
**RESOURCES EXPENDED**
5
**Expenditure on:**
Raising funds
B1
Charitable activities
B2
**Total**
**Net incoming/outgoing resources**
**Transfers between funds**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
**Total**|**UNRESTRICTED**
**FUNDS THIS**
**YEAR**
**£**
0
252,317
168
0
**252,485**
**£**
0
(248,620)
**(248,620)**
**3,865**
0
**3,865**
194,979
**198,844**|**RESTRICTED**
**FUNDS THIS**
**YEAR**
**£**
0
0
0
0
**0**
**£**|**TOTAL FUNDS**
**THIS YEAR**
**£**
0
252,317
168
0
**252,485**
**£**|**TOTAL FUNDS**
**LAST YEAR**
**£**| |---|---|---|---|---| |||||1,711
248,063
155
0| |||||| |||||**249,929**| |||||**£**| |||0
0|0
(248,620)|(54)
(213,075)| |||**0**
**0**
0
**0**|**(248,620)**
**3,865**
0
**3,865**|| |||||**(213,129)**| |||||| |||||**36,800**| |||||0| |||||**36,800**| |||||| |||0
**0**|194,979
**198,844**|158,179
**194,979**| Page 1 ## **LONGTHORPE PRESCHOOL** CHARITY COMMISSION REGISTERED NO: 1031164 ## **BALANCE SHEET AS AT 31ST JULY 2023** |||||**RESTRICTED**|**RESTRICTED**||||| |---|---|---|---|---|---|---|---|---|---| |||**UNRESTRICTED**|**UNRESTRICTED**|**INCOME**|||**TOTAL THIS**||**TOTAL LAST**| ||**NOTE**|**FUNDS**||**FUNDS**|||**YEAR**||**YEAR**| |**FIXED ASSETS**||**£**|||||||| |Tangible Fixed Assets|8|9,884|||0||9,884||5,404| |**Total Fixed Assets**||**9,884**|||**0**||**9,884**||**5,404**| |**CURRENT ASSETS**||**£**|||||||| |Debtors and prepayments|9|7,228|||0||7,228||4,946| |Cash at Bank and in Hand|11|186,757|||0||186,757||186,371| |**Total Current Assets**||**193,985**|||**0**||**193,985**||**191,317**| |**CREDITORS**|||||||||| |Amount Falling Due Within One Year|10|(5,025)|||0||(5,025)||(1,742)| |**TOTAL NET ASSETS OR LIABILITIES**||**198,844**|||**0**||**198,844**||**194,979**| |**FUNDS OF THE CHARITY**|||||||||| |Restricted income funds||0|||0||0||0| |Unrestricted funds||198,844|||0||198,844||194,979| |**TOTAL FUNDS**||**198,844**|||**0**||**198,844**||**194,979**| The notes on pages 3 - 9 form part of these financial statements. Signed on behalf of the Trustees: Haider Ali 29/04/2024 ……………………………………………………. ……………………………………………………. ……………………………………………………. Signature = Name Date Page 2 ## **LONGTHORPE PRESCHOOL** CHARITY COMMISSION REGISTERED NO: 1031164 **NOTES TO THE ACCOUNTS For the Period 1[st] August 2022 to 31[st] July 2023** ## **NOTE 1 – BASIS OF PREPARATION** The accounts have been prepared in accordance with the applicable accounting standards and comply with SORP FRS102 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. There are no material uncertainties related to events or conditions that cast doubt on the charity’s ability to continue as a going concern. The accounts present a true and fair view and the accounting policies adopted are those outlined in Note 2. No material prior year errors have been identified in the reporting period. ## **NOTE 2 – ACCOUNTING POLICIES** ## 2.1 INCOME |**Recognition of Income**|
These are included in the Statement of Financial Activities (SoFA) when the| |---|---| ||charity becomes legally entitled to the resources and the amount can be| ||quantified with reasonable accuracy.| |**Offsetting**|There has been no offsetting of assets and liabilities, or income and| ||expenses, unless required or permitted under FRS 102 SORP or FRS 102.| |**Grants and Donations**|Grants and donations are only included in the SoFA when the charity has| ||unconditional entitlement to the resources.| |**Volunteer Help**|The value of any voluntary help is not included in the accounts.| |**Income from interest**|This is included in the accounts when receivable.| |2.2 EXPENDITURE AND|LIABILITIES| |**Resources Expended**|Expenditure and liabilities are recognised in the period to which they| ||relate.| Page 3 ## **LONGTHORPE PRESCHOOL** CHARITY COMMISSION REGISTERED NO: 1031164 **NOTES TO THE ACCOUNTS For the Period 1[st] August 2022 to 31[st] July 2023** **Governance Costs** Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. This includes cost of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. **Support Costs** Support costs are those costs that, whilst necessary to deliver an activity, do not themselves produce or constitute a direct charitable activity. Support costs include administration functions such as accounting, payroll, and IT. 2.3 FUNDS All incoming and outgoing resources are allocated to the fund to which they relate. **Unrestricted Funds** Unrestricted funds can be used in accordance with charitable objectives at the discretion of the Trustees. **Restricted Funds** Restricted funds are those funds where the donor has placed a restriction of use that is narrower than the general objects of the charity. 2.4 ASSETS **Tangible fixed assets for** These are capitalised if they can be used for more than one year, and cost **use by charity** at least £250. They are valued at cost or, if gifted, at the value to the charity on receipt. **Depreciation** Depreciation of fixed assets is provided at the rates shown below so as to write off their costs over their expected useful life, as follows: |Furniture and Fittings
(to include equipment for children)
Office Equipment
Computer Equipment|Rate
25% p.a.
25% p.a.
33% p.a.|Basis
Reducing Balance
Reducing Balance
Straight Line| |---|---|---| Page 4 ## **LONGTHORPE PRESCHOOL** CHARITY COMMISSION REGISTERED NO: 1031164 ## **NOTES TO THE ACCOUNTS For the Period 1[st] August 2022 to 31[st] July 2023** ## **NOTE 3 - ANALYSIS OF INCOME** |**A1 Donations**|**Unrestricted**
**Funds £**|**Restricted**
**Funds £**|**Total This**
**Year £**|**Total Last**
**Year £**| |---|---|---|---|---| |Donations andgifts|-|-|-|1,553| |Grants fromgovernment/other charities|-|-|-|158| |**Total Donations**|**-**|**-**|**-**|**1,711**| |**A2 Charitable Activities**||||| |NurseryEducation Funding|184,033|-|184,033|162,487| |Local AuthorityFunding|5,003|-|5,003|9,176| |Fees from Parents|63,228|-|63,228|68,985| |Other Income|53|-|53|7,415| |**Total charitable Activities**|**252,317**|**-**|**252,317**|**248,063**| |**A3 Other Trading Activities**||||| |Fundraising|168|-|168|155| |**Total Trading Activities**|**168**|**-**|**168**|**155**| |**A4 Income from Investments**||||| |Interest Income|-|-|-|| ||||-|| |**Total Income from Investments**|**-**|**-**|**-**|**-**| |**A5 Separate material items of income**||||| ||-||-|| |**Total Separate Material Items of Income**|-|-|-|-| |**A6 Other**||||| ||-|-|-|-| |**Total Other**|-|-|-|-| |||||| |**TOTAL INCOME**|**252,485**|**-**|**252,485**|**249,929**| **Other Information:** All income in the prior year was unrestricted. Last year income figures have been adjusted from Receipts and Payments to Accruals for comparison purposes. ## **NOTE 4 - ANALYSIS OF RECEIPTS OF GOVERNMENT GRANTS** £158 was received in 2021 – 2022 accounting period in respect of Coronavirus Job Retention Scheme (CJRS). Page 5 ## **LONGTHORPE PRESCHOOL** CHARITY COMMISSION REGISTERED NO: 1031164 ## **NOTES TO THE ACCOUNTS For the Period 1[st] August 2022 to 31[st] July 2023** ## **NOTE 5 - ANALYSIS OF EXPENDITURE** ||**B1 Expenditure of Raising funds**|**Unrestricted**
**Funds £**|**Restricted**
**Funds £**|**Total £**|**Prioryear £**| |---|---|---|---|---|---| ||FundraisingExpenses|0|0|0|54| ||**Total Expenditure Raising funds**|**0**|**0**|**0**|**54**| ||**B2 Expenditure on Charitable Activities**||||| ||_Direct Charitable Activities_||||| ||Wages includingPAYE and Pensions|185,620|0|185,620|167,450| ||Other Staff Costs|3,566|0|3,566|3,109| ||Preschool Resources & Activities|10,971|0|10,971|5,921| ||Premises|21,585|0|21,585|15,911| ||Consumables|5,307|0|5,307|3,715| ||Other costs|4,068|0|4,068|3,427| ||Bank Charges|842|0|842|760| ||Depreciation|4,248|0|4,248|2,245| ||_Support Costs_||||| ||Professional Fees|6,889|0|6,889|5,694| ||Administration|5,274|0|5,274|4,584| ||_Governance_||||| ||Governance|250|0|250|259| ||**Total Charitable Activities**|**248,620**|**0**|**248,620**|**213,075**| ||||||| ||B3 Other TradingActivities||||| |||0|0|0|| ||**Total Trading Activities**|**0**|**0**|**0**|**0**| ||||||| ||B4 Separate Material Item of Expense||||| |||0|0|0|| ||**Total Separate Material Items of**
**Income**|**0**|**0**|**0**|**0**| ||||||| ||B5 Other||||| |||0|0|0|| ||**Total Other**|**0**|**0**|**0**|**0**| ||||||| ||**TOTAL EXPENDITURE**|**248,620**|**0**|**248,620**|**213,129**| **Other Information:** Last year income figures have been adjusted from Receipts and Payments to Accruals for comparison purposes. Page 6 ## **LONGTHORPE PRESCHOOL** CHARITY COMMISSION REGISTERED NO: 1031164 **NOTES TO THE ACCOUNTS For the Period 1[st] August 2022 to 31[st] July 2023** ## **NOTE 6 - DETAILS OF CERTAIN ITEMS OF EXPENDITURE** ## **Note 6.1 - Fees for Examination of the accounts** ||**This Year £**|**Last Year £**| |---|---|---| |Independent examiner’s fees|250|250| |Assurance services other than audit or
independent examination|0|0| |Tax advisoryfees|0|0| |Other fees paid to independent examiner, e.g.
financial advice, consultancy, accountancy
services)||0| |**Total**|**250**|**250**| ## **NOTE 7 – PAID EMPLOYEES** ## **Note 7.1 – Staff Costs** ||**This Year £**|**Last Year £**| |---|---|---| |Salaries and Wages|159,071|144,250| |Social SecurityCosts|15,701|13,293| |Workplace Pension Costs|10,848|9,907| |Other employee Benefits|0|0| |**Total**|**185,620**|**167,450**| No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000. ## **Note 7.2 – Average Head Count in the Year** ||**This Year No**|**Last Year No**| |---|---|---| |Charitable Activities|14|14| Page 7 ## **LONGTHORPE PRESCHOOL** CHARITY COMMISSION REGISTERED NO: 1031164 ## **NOTES TO THE ACCOUNTS For the Period 1[st] August 2022 to 31[st] July 2023** ## **NOTE 8 – TANGIBLE FIXED ASSETS** |**Cost or Valuation**
At the beginning of the year
Additions
Disposals
At end of the year
**Depreciation**
At beginning of the year
Disposals
Depreciation
At end of the year
**Net book value**
Net book value at the beginning of the year
Net book value at the end of the year|**Furniture &**
**Fittings**
**£**|**Office**
**Equipment**
**£**|**Computer**
**Equipment**
**£**|**Total**
**£**| |---|---|---|---|---| ||6,322|
-|
2,385|8,707| ||6,520|
-|
2,208|8,728| |||||| ||**12,842**|
**-**|
**4,593**|**17,435**| |||||| ||1,972|
-|
1,331|3,303| |||||| ||2,718|
-|
1,531|4,248| ||**4,690**|
**-**|
**2,862**|**7,551**| |||||| ||4,350|
-|
1,054|5,404| ||**8,152**|
**-**|
**1,731**|**9,884**| ## **NOTE 9 – DEBTORS AND PREPAYMENTS** ||**This Year £**|**Last Year £**| |---|---|---| |Fees from Parents|4,903|4,798| |Prepayments/Accrued income|2,325|148| |**Totals**|**7,228**|**4,946**| There are £1754 fees outstanding from parents for more than 1 year included in the 2022 2023 accounting period. ## **NOTE 10 – CREDITORS AND ACCRUALS** ||**This Year £**|**Last Year £**| |---|---|---| |Trade creditors|4,775|1,492| |Accruals and deferred income|250|250| |**Totals**|**5,025**|**1,742**| There are no creditors payable in more than 1 year included in above figures. ## **NOTE 11 – CASH AT BANK AND IN HAND** ||**This Year £**|**Last Year £**| |---|---|---| |Barclays(1)|11,031|19,577| |Barclays(2)|175,197|165,293| |PayPal|200|1,425| |PettyCash|329|76| |**Totals**|**186,757**|**186,371**| Page 8 ## **LONGTHORPE PRESCHOOL** CHARITY COMMISSION REGISTERED NO: 1031164 ## **NOTES TO THE ACCOUNTS** **For the Period 1[st] August 2022 to 31[st] July 2023** ## **NOTE 12 – TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES** None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or related entity. No trustee expenses have been incurred. Page 9 This independent examinerfs report relates to the accounts of LONGTHORPE PRESCHOOL Charity Commission Registered No: 1031164 I report to the trustees on my examination of the accounts of the above charity I'the TrusV'I for the st year ended 31 July 2023. Res onsibilities and Basis of Re ort As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Act"), I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{bl of the Act Independent examiner's statement The charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Date Relevant professional qualification of bodv.. Mark Bedford MJB Financial Services 11 Belton Road Stanground Peterborough PE2 8UU