2020-07-31-accounts - Longthorpe Playgroup

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Longthorpe Playgroup Trustee Annual Report For the year ended 31st July 2020

The trustees present their report and independently examined financial statements for the year ended 31st July 2020.

Reference and Administrative Details:

Registered Name: Longthorpe Playgroup Working Name: Longthorpe Preschool Charity No: 1031164 Operational Address: The Memorial Hall, 295 Thorpe Road, Longthorpe, Peterborough, PE3 6LU Trustees at date of Report: Chair Haider Ali Secretary Rachna Digpal Treasurer Jennifer Penman Naureen Akhtar Ruth Bryant Roswana Bibi Willow Worthington

Other Trustees who have served in the year: Wayne Daly, Tara Hall

Bankers: Barclays Bank PLC Independent Examiner: Mark Bedford MJB Financial Services 11 Belton Road Stanground Peterborough PE2 8UU

Longthorpe Playgroup Trustee Annual Report For the year ended 31st July 2020

Structure, Governance & Management:

The is a membership organisation governed by a constitution which was adopted on 12th July 2006. Members can be parents or guardians of all children who attend playgroup or other interested individuals approved by the Committee. Members appoint/confirm committee members at the AGM.

Objects and activities:

The aims of the Preschool are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of the children and their families and promoting public interest in and recognition of such needs in the local area;
(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

The trustees and staff give careful consideration to the Commission’s guidance on public benefit when setting objectives and planning activities. All families within the local community are encouraged to use our services. Fees are kept low so that our childcare remains affordable to all. All children are eligible for Nursery Education Funding, which is provided by the Local Authority, the term after they become 3 years old.

Achievements and Performance:

Financially Longthorpe Pre School showed a surplus of 36,367 over the financial year ended 31 July 2020.

Turnover increased by £29,774 due additional grants from the Government to support the charity through Covid. Costs decreased by only £17,158 over this financial year, due to rent relief and lower staff costs.

Financial Review:

The Trustees aim to apply all funds received to the charitable objects. The preschools closing balance on 31st July 2020 is £85,749.

Longthorpe Playgroup Trustee Annual Report For the year ended 31st July 2020

Throughout the year our reserve cash balance has remained over the reserve level and set at £37,029 which will cover and account for one month’s staff wages a redundancy fund and also rental charges for both sites.

This report has been approved by the Trustees on and has been signed on their behalf by:

Signature: _____ Full Name: Haider Ali Date: 09 March 2021

LONGTHORPE PLAYGROUP

Registered Charity No: 1031164

RECEIPTS AND PAYMENTS FOR THE FINANCIAL YEAR ENDING 31ST JULY 2020

RECEIPTS NEF Funding Local Authority Funding Fees Other Funding Other Income Bank Interest Fund Raising and Donations TOTAL RECEIPTS DIRECT PAYMENTS Wages inc Inland Revenue payments Resources for Children Resources for Setting Food and Drink Consumables TOTAL DIRECT PAYMENTS ADMINISTRATIVE PAYMENTS Training Total Other Staff Costs Resources for Outside Area Premises Fees and Subscriptions Administration Other Costs Bank Charges Fundraising TOTAL ADMINISTRATITIVE PAYMENTS Net of Receipts/(Payments) Balance b/fwd Balance c/fwd	UNRESTRICTED THIS YEAR £ 139,647 3,326 36,558 33,841 22 2 803 214,199 (141,471) (4,126) (2,934) (2,163) (698) (151,392) (1,715) (1,329) 0 (11,996) (8,769) (2,324) (122) (163) (22) (26,440) 36,367 49,382 85,749	TOTAL FUNDS LAST YEAR £ 122,595 4,360 56,183 527 0 0 760 184,425 (146,138) (6,891) (2,474) (3,365) (720) (159,588) (345) (1,775) (292) (21,574) (8,890) (2,209) (84) (144) (89) (35,402) (10,565) 59,947 49,382

Registered Charity No: 1031164

LONGTHORPE PLAYGROUP

STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST JULY 2020

CASH FUNDS Barclays (Current) Barclays (OOH) Petty Cash Fees Float Total Cash Funds OTHER ASSETS Prepaid Rent LIABILITIES PAYE Note 2 Independent Examination	UNRESTRICTED THIS YEAR £ 28,518 57,047 184 0 85,749 0 0 387 380 767	TOTAL FUNDS LAST YEAR £ 43,418 5,332 134 498 49,382 500 500 778 380 1,158

I approve the Receipts and Payments Accounts set out on page 1 and above and confirm that all relevant records and information has been made available for their preparation.

Signed on behalf of the Trustees:

Haider Ali ………………………………................ ……………………………………… Signature Name

NOTES

In the 2018-19 Financial year the trustees did not receive any renumeration or

reimbursements. They did receive a total of £53.00 in gift cards as thank you gifts.

PAYE is paid quarterly. The amounts shown above are in respect of PAYE due May 2020 (this year) July 2019 (last year)

Page 2

Financial Services INDEPENDENT EXAMINER www.mjbfinancialservices.co.uk

Mrs Sharon Lacey SL Additions Longthorpe Playgroup 5 Lancing Close Werrington Peterborough

17 October 2020

Dear Sharon

Independent Examination

I examined the presented accounts and available accounting records & Xero Accounting Software of Longthorpe Pre-School for this financial year ended 31 July 2020.

I am really pleased their Debtors now seem to be under control as per your email referencing a total debt as at year end £577.

For next year as at 31.7.2021 please can you ask the pre school to run in Xero Accounts receivables or a Sales Aged Summary report(s) so I can see what the unpaid figure was on the year end date. These will need to be ran just before they close down the ledgers for the financial year (otherwise they will be overwritten as news ales and payments go on the system thereafter).

I have figured out what reports in Xero I will run to do my full independent examination next year. I will perform various ‘spot’ checks on both receipts and payments and perform a full bank reconciliation. I will also do some checks and balances of my own in Xero to ensure everything is ok.

The only things I did pick up on was no image or invoice behind the insurance renewal £2,342.45 on account code 433. It also looks like a transaction on 16 Oct £28.99 for HP Instant ink was not reconciled in the bank until 10 Feb 2020 (on OOH Bank account)?

Mark Bedford, MAAT, MJB Financial Services, 11 Belton Road, Stanground, Peterborough, PE2 8UU, 01733 344707, 07765088983 Email: mark@mjbfinancialservices.co.uk Licensed & Regulated by AAT Practice number 6387

I presume next year you will still complete the R+P and SOAL for Charity Commission. Will you also provide me with your payroll summary sheets (as you did this year from March onwards)? If so I can then cross check back to Xero Detailed account transaction report.

I can complete and sign the Independent Examiners report after the Trustees have signed the accounts off as normal.

Yours sincerely

Mark Bedford MAAT MJB Financial Services